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- Tasks: Support a dynamic team managing over 130 tech companies with diverse administrative tasks.
- Company: Join the Rutherford Appleton Laboratory, a hub for innovation and scientific exploration.
- Benefits: Enjoy 30 days holiday, flexible hours, and excellent learning opportunities.
- Other info: Flexible working options and great career development potential await you!
- Why this job: Make a real impact while working alongside world-leading experts in a vibrant environment.
- Qualifications: Proficient in MS Office, with strong organisational skills and attention to detail.
The predicted salary is between 30895 - 30895 £ per year.
Salary: Band C £30,895
Hours: Full Time (We understand the importance of work-life balance, and offer flexible working however this role requires 3 days per week working on site)
Contract Type: 12 Months - Fixed Term Maternity Cover
Location: Rutherford Appleton Laboratory Harwell, Oxfordshire OX11 0QX
Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.
About the Role:
We are looking for an Administrator to join our Business Incubation Support team. The Business Incubation team at RAL provide laboratory and office accommodation to an active and growing portfolio of over 130 technology tenant companies, predominately early-stage and start-up. Joining a small team within a larger department, you will provide administrative support for the tenant management of companies. You will undertake a range of duties including office functions such as processing invoicing, balancing finances and generating lease agreements from templates. You will also undertake tenant support functions such as processing site passes, managing meeting rooms and bookings and managing office inventory e.g. furniture.
We are looking for someone with attention to detail as this role involves financial and contractual elements. There is an element of customer-facing activities, and no two days are the same, so we are looking for someone with flexibility in their approach to work. There is an opportunity to expand within the role by generating and producing reports and managing data.
Further responsibilities will include:
- Keeping tenant management databases up to date.
- Producing lease agreements and facility-use contracts from template agreements.
- Raising invoices monthly to all tenants/customers.
- Ensuring invoices have been paid monthly and following up any non-payments and reporting to manager.
- Meet and greet new tenants.
- Maintaining the Tenant Portal.
- Collaborate closely with Estates and issue work orders for building maintenance.
- Collaborate closely with IT departments to ensure tenant requirements are met.
- Undertake regular building checks & report potential problems.
- Assist Health and Safety officers on H&S tours.
- Attending meetings and providing paperwork when required.
- Supporting events.
Person Specification:
The below criteria will be assessed at Shortlisting (S), Interview (I), or both (S&I).
Essential:
- Proficient in the use of MS Office 365, SharePoint, & data management in Excel spreadsheets. (S&I)
- Basic understanding of finance. (S&I)
- Excellent organisational and administration skills. (S&I)
- Attention to detail and accuracy. (S&I)
- The ability to work as part of a team, with willingness to support colleagues and share responsibilities as needed. (I)
- Good verbal and written communication skills. (S&I)
- Ability to operate efficiently in a changing environment and to be flexible. (I)
- Ability to work on own initiative and skilled in time management. (I)
Employee Benefits:
We are offering this position with a whole host of benefits including:
- 30 days holiday (in addition to 10.5 bank holidays and privilege days).
- Flexible working hours.
- An excellent defined salary pension scheme.
- Easily accessible public transport links/ free parking.
- Excellent learning and development opportunities.
- Cycle to work scheme.
Please note, this role is only open to sponsorship where the individual currently holds a Skilled Worker visa assigned under a certificate of sponsorship prior to 5 April 2024. If you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager.
Join us and discover what’s possible!
Administrator in Didcot employer: UKRI
Contact Detail:
UKRI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Didcot
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Rutherford Appleton Laboratory. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to administration roles. Think about how your skills in MS Office and finance can shine through. We want you to show off your attention to detail and organisational skills!
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re keen and professional, which is exactly what they’re looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and contributing to the amazing work we do.
We think you need these skills to ace Administrator in Didcot
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrator role. Highlight your relevant experience with MS Office 365, finance basics, and any admin skills that match what we're looking for.
Show Off Your Attention to Detail: Since this role involves financial and contractual elements, it's crucial to demonstrate your attention to detail. Use examples from your past work where accuracy was key to success.
Be Flexible and Adaptable: We love candidates who can adapt to changing environments. Share experiences where you've had to be flexible in your approach to work or when dealing with unexpected challenges.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and get you into the process smoothly.
How to prepare for a job interview at UKRI
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like processing invoices and managing tenant databases. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure attention to detail, especially when handling financial and contractual elements.
✨Demonstrate Flexibility and Team Spirit
The job calls for someone who can adapt to changing environments and work well within a team. Think of instances where you've had to be flexible in your approach or supported colleagues in achieving common goals. Highlighting these experiences will show that you're a great fit for their collaborative culture.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the company culture, and the specific challenges the Administrator role might face. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.