Recruitment Assistant | Operations Group | Human Resources | LMB 2333 in Cambridge

Full time or part time, part time minimum of 28 hours per week.

Overall purpose: To provide professional and proactive recruitment focused administrative support to the Human Resources (HR) Department at the MRC Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.

Main duties/ Key responsibilities:

• Recruitment: Provide administrative support for the end-to-end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation, suggesting improvements where necessary. Provide a supporting role to the HR Advisors to ensure the service provided is as efficient and effective as possible. Support the HR Advisors in the management of immigration cases. Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis. Manage the HR recruitment inbox, ensuring emails are prioritised and actioned appropriately. Provide recruitment reports to HR Advisors as requested.
• General administrative tasks: Act as a first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively troubleshooting where possible. Jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate. Provide cover and support to the HR Admin Assistant during busy periods and absences.

Additional Information: For this role we are open to discussing the possibility of part-time hours, hybrid working, flexible start and finish times, or compressed hours. Please talk to us at interview about the flexibility you need.

Working relationships: You will be line managed by one of the HR Advisors, with all HR Advisors providing support and guidance. Daily communication will be required with HR Advisors and the wider team. Regular communication will be required with members of the LMB, particularly recruiting line managers and administrators, and with the external UK Shared Business Service (UKSBS) that runs the central HR and recruitment system.

Person requirements:

• Education / qualifications / training required: Essential: Educated to A Level standard or equivalent experience. Desirable: Level 2 Business & Administration qualification or equivalent.
• Previous work experience required: Essential: Experience of working in an office environment and providing general administration. Experience of working as part of a team. Desirable: Experience of working in an HR environment and providing HR administration.
• Knowledge and experience: Creativity and initiative. Ability to act on own initiative, but also to know when to seek advice. Ability to think creatively and interpret instructions.
• Independent working: Essential: Intuitive with the ability to manage challenging situations with little or no supervision. Willingness to venture into the office and liaise with staff and visitors as necessary. Desirable: Experience of carrying out project work.
• Verbal and written communication skills: Exceptional communication skills, applying diplomacy where needed. Attention to detail in written work. Ability to interact with varying levels of staff and visitors.
• Personal skills / behaviours / qualities: Professional, approachable, and consistent. Sensitive to general HR situations. Good organisational skills with the ability to adapt to regularly changing priorities and workloads.

Corporate/Local responsibilities & requirements: You must at all times carry out your responsibilities with due regard to the UKRI: Code of Conduct, Equality, Diversity and Inclusion policy, Health and Safety policy, Data Protection policy. Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between you and your manager. The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment. As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status, we apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK.