At a Glance
- Tasks: Support a dynamic team managing over 130 tech start-ups with diverse administrative tasks.
- Company: Join the Rutherford Appleton Laboratory, a hub for innovation and technology.
- Benefits: Enjoy 30 days holiday, flexible hours, and excellent learning opportunities.
- Other info: Great career growth potential in a supportive team atmosphere.
- Why this job: Be part of a vibrant environment where no two days are the same!
- Qualifications: Proficient in MS Office 365, with strong organisational and communication skills.
The predicted salary is between 30895 - 30895 € per year.
Salary: Band C £30,895
Hours: Full Time (flexible working but requires 3 days per week on site)
Contract Type: 12 Months-Fixed Term Maternity Cover
Location: Rutherford Appleton Laboratory Harwell, Oxfordshire OX11 0QX
About the Role
We are looking for an Administrator to join our Business Incubation Support team. The Business Incubation team at RAL provides laboratory and office accommodation to an active and growing portfolio of over 130 technology tenant companies, predominately early-stage and start-up. Joining a small team within a larger department, you will provide administrative support for the tenant management of companies. You will undertake a range of duties including office functions such as processing invoicing, balancing finances and generating lease agreements from templates. You will also undertake tenant support functions such as processing site passes, managing meeting rooms and bookings and managing office inventory e.g. furniture. We are looking for someone with attention to detail as this role involves financial and contractual elements. There is an element of customer-facing activities, and no two days are the same, so we are looking for someone with flexibility in their approach to work. There is an opportunity to expand within the role by generating and producing reports and managing data.
Further Responsibilities
- Keeping tenant management databases up to date.
- Producing lease agreements and facility-use contracts from template agreements.
- Raising invoices monthly to all tenants/customers.
- Ensuring invoices have been paid monthly and following up any non-payments and reporting to manager.
- Meet and greet new tenants.
- Maintaining the Tenant Portal.
- Collaborate closely with Estates and issue work orders for building maintenance.
- Collaborate closely with IT departments to ensure tenant requirements are met.
- Undertake regular building checks & report potential problems.
- Assist Health and Safety officers on H&S tours.
- Attending meetings and providing paperwork when required.
- Supporting events.
Person Specification
Essential
- Proficient in the use of MS Office 365, SharePoint, & data management in Excel spreadsheets.
- Basic understanding of finance.
- Excellent organisational and administration skills.
- Attention to detail and accuracy.
- The ability to work as part of a team, with willingness to support colleagues and share responsibilities as needed.
- Good verbal and written communication skills.
- Ability to operate efficiently in a changing environment and to be flexible.
- Ability to work on own initiative and skilled in time management.
Employee Benefits
- 30 days holiday (in addition to 10.5 bank holidays and privilege days).
- Flexible working hours.
- An excellent defined salary pension scheme.
- Easily accessible public transport links/ free parking.
- Excellent learning and development opportunities.
- Cycle to work scheme.
Please note, this role is only open to sponsorship where the individual currently holds a Skilled Worker visa assigned under a certificate of sponsorship prior to 5 April 2024. If you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager.
Administrator employer: UKRI
At Rutherford Appleton Laboratory, we pride ourselves on being an excellent employer, offering a supportive work culture that values flexibility and collaboration. Our employees enjoy generous benefits, including 30 days of holiday, a defined salary pension scheme, and opportunities for professional development, all within a vibrant environment that fosters innovation and growth in the heart of Oxfordshire.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at places you're interested in. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you get comfortable talking about your skills and experiences, making you more confident when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way, and applying directly can sometimes give you an edge over others.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your experience with MS Office 365, data management, and any relevant administrative tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Business Incubation Support team. Share specific examples of your organisational skills and attention to detail that relate to the job description.
Show Off Your Flexibility:Since no two days are the same in this role, it's important to demonstrate your flexibility. In your application, mention times when you've adapted to changing situations or taken on new responsibilities. We love a can-do attitude!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at UKRI
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with tasks like processing invoices, managing tenant databases, and supporting events. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, be prepared to discuss how you've managed multiple tasks in the past. Bring examples of how you've kept things running smoothly, whether it's balancing finances or coordinating meetings. This will demonstrate your attention to detail and ability to handle a dynamic work environment.
✨Brush Up on Your Tech Skills
The job mentions proficiency in MS Office 365, SharePoint, and Excel. Make sure you're comfortable using these tools and can discuss how you've used them in previous roles. If you have any specific projects where you utilised these skills, be ready to share those experiences during the interview.
✨Prepare for Customer-Facing Scenarios
As there will be customer-facing activities, think about how you would greet new tenants or handle inquiries. Prepare some examples of how you've provided excellent customer service in the past. This will highlight your communication skills and flexibility, which are key for this role.
