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For Companies At a Glance
- Tasks: Support the Purchasing team with invoice processing and inventory control.
- Company: Join a luxury estate organisation with high standards and a professional culture.
- Benefits: Competitive salary and exposure to a fast-paced, high-end operation.
- Other info: Collaborative team atmosphere with opportunities for professional development.
- Why this job: Perfect for detail-oriented individuals looking to grow in a dynamic environment.
- Qualifications: Experience in administration or purchasing, strong attention to detail, and good organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Join a professional and fast-paced organisation supporting a luxury estate, where attention to detail, efficiency, and high standards are essential. We are seeking a motivated and detail-oriented Purchasing Administrator to support the Purchasing team and ensure the smooth running of day-to-day operations.
The Role
As a Purchasing Administrator, you will play a key role in supporting the Purchasing Department by ensuring accurate processing of invoices, maintaining stock control, and assisting with purchasing activities. You will work closely with the Purchasing Manager and wider team to ensure operations run efficiently and effectively.
Key Responsibilities
- Process and verify high volumes of supplier invoices against agreed schedules
- Ensure credit notes are received and discrepancies are resolved
- Maintain accurate inventory control for selected items
- Support buyers with purchasing tasks, online orders, and documentation
- Prepare weekly order sheets for multiple locations
- Assist with petty cash management and record keeping
- Provide administrative and data support to the Purchasing Manager
- Maintain organised records, filing systems, and documentation
- Order office supplies within budget guidelines
- Manage staff attendance records and holiday schedules
- Handle incoming mail and deliveries, ensuring accurate distribution
- Support day-to-day departmental coordination and any additional tasks as required
What We're Looking For
We are seeking a professional with:
- Previous experience in an administrative or purchasing role, ideally within a fast-paced environment
- Strong attention to detail, particularly when handling invoices and financial documentation
- Experience working with high volumes of data or invoices
- Good working knowledge of Microsoft Word and Excel
- Strong organisational and time management skills
- Ability to work both independently and as part of a team
- A proactive, reliable, and professional approach
What We Offer
A collaborative and professional working environment
Exposure to a high-end, fast-paced operation
Competitive salary
Apply Today! If you are an organised and detail-focused administrator looking to develop your experience within a professional environment, we would love to hear from you.
Purchasing Administrator (FTC) employer: UKME
Contact Detail:
UKME Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator (FTC)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their success. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Purchasing Administrator (FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administrative or purchasing roles, especially if they were in fast-paced environments like ours.
Show Off Your Attention to Detail: Since we value precision, include examples of how you've successfully managed invoices or maintained inventory control. This will show us you can handle the nitty-gritty details we care about.
Keep It Professional: While we love a friendly vibe, your application should still maintain a professional tone. Use clear language and avoid slang to ensure your message comes across as polished and serious.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at UKME
✨Know Your Numbers
As a Purchasing Administrator, you'll be dealing with invoices and data regularly. Brush up on your numerical skills and be prepared to discuss how you've handled high volumes of data in the past. This will show your potential employer that you can manage the financial aspects of the role effectively.
✨Showcase Your Attention to Detail
Attention to detail is crucial for this position. Bring examples of how you've maintained accuracy in previous roles, especially when processing invoices or managing inventory. You might even want to mention any systems or methods you use to ensure nothing slips through the cracks.
✨Familiarise Yourself with Microsoft Tools
Since good knowledge of Microsoft Word and Excel is essential, make sure you're comfortable discussing your experience with these tools. Consider preparing a few examples of how you've used them to streamline processes or improve efficiency in your previous jobs.
✨Prepare Questions About the Role
Interviews are a two-way street! Prepare thoughtful questions about the Purchasing Department's operations and how you can contribute to their success. This not only shows your interest in the role but also helps you determine if it's the right fit for you.