At a Glance
- Tasks: Support property finance operations by processing invoices and maintaining accurate records.
- Company: Join a dynamic team in a professional property finance environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace.
- Other info: Perfect for those looking to grow in finance and property operations.
- Why this job: Make an impact in property finance while enhancing your organisational and financial skills.
- Qualifications: Experience in property finance or accounts administration is preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail-focused Property Finance Assistant to support the smooth running of property, finance and operational administration. This role would suit someone with experience in property finance, facilities, real estate, accounts administration or general finance support. You will be responsible for processing invoices and payment requests, maintaining accurate records, supporting budget monitoring and liaising with suppliers, contractors and internal teams.
Key Responsibilities
- Review, code and process invoices, purchase orders and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign and Halo.
- Assist with budgets, financial reporting, reconciliations and monitoring project expenditure and budget variances.
- Maintain accurate property, lease, supplier, contract, asset and vehicle records across internal systems and databases.
- Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts and payments.
- Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds and property compliance documentation.
- Maintain Planned Preventative Maintenance records and ensure filing systems remain accurate, compliant and up to date.
- Liaise with internal departments, contractors, suppliers and external stakeholders regarding property and operational matters.
- Provide administrative support across property operations, projects and general finance activities.
- Support colleagues during absences and undertake additional duties within the scope of the role.
About You
The successful candidate will be organised, accurate and confident working with financial and property-related information. You will be able to manage competing priorities, communicate professionally with suppliers and internal stakeholders, and maintain a high level of attention to detail.
Skills and Experience
- Previous experience within property finance, facilities, real estate or finance administration is preferred.
- Strong organisational, administrative and multitasking skills.
- Excellent attention to detail and accuracy.
- Experience using systems such as Workday, SAP Concur, DocuSign, Proactis or similar would be advantageous.
- Proficient in Microsoft Office, particularly Excel.
- Confident communicating with internal stakeholders, suppliers and contractors.
- Ability to work independently and manage competing priorities effectively.
- Degree-level education or studying towards ACMA/ACCA would be advantageous.
What We Offer
This is a varied opportunity for someone looking to develop their experience across both property operations and finance administration. You will play an important role in supporting accurate financial processing, supplier coordination and property record management within a busy and professional environment. To apply, please submit your CV for consideration.
Property Financial Assistant (Permanent) employer: UKME
Join a dynamic and supportive team as a Property Financial Assistant, where your organisational skills will be valued in a professional environment that prioritises employee growth and development. With opportunities to enhance your expertise in property finance and administration, you will benefit from a collaborative work culture that encourages communication and teamwork, all while enjoying the advantages of working in a vibrant location that fosters both personal and professional fulfilment.
StudySmarter Expert Advice🤫
We think this is how you could land Property Financial Assistant (Permanent)
✨Tip Number 1
Network like a pro! Reach out to your connections in the property finance sector and let them know you're on the hunt for a role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your game face on for interviews! Research common questions for property finance roles and practice your answers. Show off your organisational skills and attention to detail by preparing examples of how you've handled similar tasks in the past.
✨Tip Number 3
Don’t just apply anywhere—focus on companies that excite you! Use our website to find roles that match your skills and interests. Tailor your approach to each company, highlighting how your experience aligns with their needs.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. Reiterate your enthusiasm for the role and mention something specific from the interview to show you were engaged and interested.
We think you need these skills to ace Property Financial Assistant (Permanent)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant property finance or administrative roles you've had, and don’t forget to mention your proficiency with systems like Workday or SAP Concur!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate your accuracy and organisational skills. Whether it’s managing budgets or processing invoices, let us know how you’ve nailed it in the past!
Keep It Professional:When writing your cover letter, maintain a professional tone while still being yourself. We want to see your personality shine through, but remember to keep it relevant to the role and the company culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UKME
✨Know Your Numbers
Brush up on your financial knowledge, especially related to property finance. Be ready to discuss how you've handled invoices, budgets, and reconciliations in the past. This will show that you understand the core responsibilities of the role.
✨Familiarise Yourself with the Tools
Make sure you're comfortable with systems like Workday, SAP Concur, and DocuSign. If you have experience with similar software, be prepared to explain how you used them effectively in previous roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks and maintain accuracy under pressure. Discuss specific situations where your organisational skills made a difference in your work.
✨Communicate Confidently
Practice articulating your thoughts clearly and professionally. Since the role involves liaising with suppliers and internal teams, demonstrating strong communication skills during the interview will be key to making a good impression.
