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For Companies At a Glance
- Tasks: Support the Purchasing team by processing invoices and maintaining stock control.
- Company: Join a professional organisation supporting a luxury estate with high standards.
- Benefits: Competitive salary and exposure to a fast-paced, high-end operation.
- Other info: Collaborative work culture with opportunities for professional growth.
- Why this job: Develop your skills in a dynamic environment while ensuring smooth operations.
- Qualifications: Experience in administration or purchasing, strong attention to detail, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Join a professional and fast-paced organisation supporting a luxury estate, where attention to detail, efficiency, and high standards are essential. We are seeking a motivated and detail-oriented Purchasing Administrator to support the Purchasing team and ensure the smooth running of day-to-day operations.
The Role
As a Purchasing Administrator, you will play a key role in supporting the Purchasing Department by ensuring accurate processing of invoices, maintaining stock control, and assisting with purchasing activities. You will work closely with the Purchasing Manager and wider team to ensure operations run efficiently and effectively.
Key Responsibilities
- Process and verify high volumes of supplier invoices against agreed schedules
- Ensure credit notes are received and discrepancies are resolved
- Maintain accurate inventory control for selected items
- Support buyers with purchasing tasks, online orders, and documentation
- Prepare weekly order sheets for multiple locations
- Assist with petty cash management and record keeping
- Provide administrative and data support to the Purchasing Manager
- Maintain organised records, filing systems, and documentation
- Order office supplies within budget guidelines
- Manage staff attendance records and holiday schedules
- Handle incoming mail and deliveries, ensuring accurate distribution
- Support day-to-day departmental coordination and any additional tasks as required
What We're Looking For
We are seeking a professional with:
- Previous experience in an administrative or purchasing role, ideally within a fast-paced environment
- Strong attention to detail, particularly when handling invoices and financial documentation
- Experience working with high volumes of data or invoices
- Good working knowledge of Microsoft Word and Excel
- Strong organisational and time management skills
- Ability to work both independently and as part of a team
- A proactive, reliable, and professional approach
What We Offer
A collaborative and professional working environment
Exposure to a high-end, fast-paced operation
Competitive salary
Apply Today! If you are an organised and detail-focused administrator looking to develop your experience within a professional environment, we would love to hear from you.
Purchasing Administrator (FTC) in London employer: UKME
Contact Detail:
UKME Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator (FTC) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly cares.
✨Tip Number 3
Practice your responses to common interview questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Purchasing Administrator (FTC) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative or purchasing roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your attention to detail and organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchasing Administrator role. Share specific examples of how you've handled invoices or managed stock control in the past.
Show Off Your Tech Skills: Since we work with high volumes of data, make sure to mention your proficiency in Microsoft Word and Excel. If you have any experience with inventory management systems, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at UKME
✨Know Your Numbers
As a Purchasing Administrator, you'll be dealing with invoices and data regularly. Brush up on your numerical skills and be prepared to discuss how you've handled high volumes of data in the past. Bring examples of how you ensured accuracy in your previous roles.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities. During the interview, highlight specific systems or methods you've used to maintain order in your work. Whether it's managing inventory or keeping track of invoices, share concrete examples that demonstrate your attention to detail.
✨Familiarise Yourself with Microsoft Tools
Since the job mentions a good working knowledge of Microsoft Word and Excel, make sure you're comfortable discussing your experience with these tools. Be ready to explain how you've used them to streamline processes or manage data effectively in your previous positions.
✨Be Proactive and Professional
The company is looking for someone reliable and proactive. Prepare to discuss situations where you took the initiative to solve problems or improve processes. This will show that you can contribute positively to the team and adapt to the fast-paced environment.