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For Companies At a Glance
- Tasks: Support the Purchasing team by processing invoices and maintaining stock control.
- Company: Join a professional organisation supporting a luxury estate with high standards.
- Benefits: Competitive salary and exposure to a fast-paced, high-end operation.
- Other info: Collaborative culture with opportunities for professional development.
- Why this job: Perfect for detail-oriented individuals looking to grow in a dynamic environment.
- Qualifications: Experience in administration or purchasing, strong attention to detail, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Join a professional and fast-paced organisation supporting a luxury estate, where attention to detail, efficiency, and high standards are essential. We are seeking a motivated and detail-oriented Purchasing Administrator to support the Purchasing team and ensure the smooth running of day-to-day operations.
The Role
As a Purchasing Administrator, you will play a key role in supporting the Purchasing Department by ensuring accurate processing of invoices, maintaining stock control, and assisting with purchasing activities. You will work closely with the Purchasing Manager and wider team to ensure operations run efficiently and effectively.
Key Responsibilities
- Process and verify high volumes of supplier invoices against agreed schedules
- Ensure credit notes are received and discrepancies are resolved
- Maintain accurate inventory control for selected items
- Support buyers with purchasing tasks, online orders, and documentation
- Prepare weekly order sheets for multiple locations
- Assist with petty cash management and record keeping
- Provide administrative and data support to the Purchasing Manager
- Maintain organised records, filing systems, and documentation
- Order office supplies within budget guidelines
- Manage staff attendance records and holiday schedules
- Handle incoming mail and deliveries, ensuring accurate distribution
- Support day-to-day departmental coordination and any additional tasks as required
What We’re Looking For
We are seeking a professional with:
- Previous experience in an administrative or purchasing role, ideally within a fast-paced environment
- Strong attention to detail, particularly when handling invoices and financial documentation
- Experience working with high volumes of data or invoices
- Good working knowledge of Microsoft Word and Excel
- Strong organisational and time management skills
- Ability to work both independently and as part of a team
- A proactive, reliable, and professional approach
What We Offer
A collaborative and professional working environment
Exposure to a high-end, fast-paced operation
Competitive salary
Apply Today!
If you are an organised and detail-focused administrator looking to develop your experience within a professional environment, we would love to hear from you.
Purchasing Administrator (FTC) in City of Westminster employer: UKME
Contact Detail:
UKME Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator (FTC) in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their success. Tailor your answers to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience and how it aligns with the Purchasing Administrator role.
✨Tip Number 4
Apply through our website for a smoother process! It shows you're genuinely interested and gives us a chance to see your application in the best light. Don't miss out!
We think you need these skills to ace Purchasing Administrator (FTC) in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative or purchasing roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your attention to detail and organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchasing Administrator role. Share specific examples of how you've handled invoices or managed stock control in the past.
Showcase Your Skills: We love seeing strong Microsoft Word and Excel skills! If you’ve got experience with data management or financial documentation, make sure to highlight that in your application. It’ll help us see how you can contribute to our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UKME
✨Know Your Numbers
As a Purchasing Administrator, you'll be dealing with invoices and data regularly. Brush up on your numerical skills and be prepared to discuss how you've handled high volumes of data in the past. This will show your potential employer that you can manage the financial aspects of the role efficiently.
✨Showcase Your Attention to Detail
Attention to detail is crucial in this role. Bring examples of how you've maintained accuracy in previous positions, especially when processing invoices or managing inventory. You might even want to prepare a few scenarios where your keen eye for detail saved the day!
✨Familiarise Yourself with Microsoft Tools
Since the job requires good knowledge of Microsoft Word and Excel, make sure you're comfortable using these tools. Consider practising common tasks like creating spreadsheets or documents that could be relevant to the role. Being able to demonstrate your proficiency will give you an edge.
✨Prepare Questions About the Role
Interviews are a two-way street! Prepare thoughtful questions about the Purchasing Department's operations and how you can contribute. This shows your genuine interest in the role and helps you assess if it's the right fit for you too.