At a Glance
- Tasks: Manage office operations, welcome visitors, and support the team with administrative tasks.
- Company: Join Ukie, the trade association for the UK's vibrant video game industry.
- Benefits: Enjoy competitive pay, bonus schemes, private healthcare, and generous holiday allowances.
- Other info: Work in a supportive environment with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team shaping the future of gaming in the UK.
- Qualifications: 2+ years as an Office Manager, strong admin skills, and proficiency in Microsoft Office.
The predicted salary is between 32000 - 36000 € per year.
Pay: £32-£36k per annum, depending upon experience. PIPs pension, bonus scheme, holiday allowance and private healthcare.
Contract: Full-time, permanent
Reports to: Senior People Operations Manager
Direct reports: None
Location: This is a fully office-based role. (Black Bull Yard, 24–28 Hatton Wall, London EC1N 8JH)
About Ukie
Ukie is the trade association that represents and supports the UK’s thriving video game and interactive entertainment industry. Our small team supports a membership of nearly 700 leading businesses, helping them to create some of the world’s most exciting games. Our mission is to supercharge the UK games industry by encouraging international companies to build new projects in the UK, to help independent game makers to build sustainable scaling pathways for growth and to foster innovation in all verticals across the games ecosystem.
About you
A professional, approachable individual with a welcoming manner, confident acting as the first point of contact for members and visitors. Highly organised and proactive, with strong administrative skills and the ability to ensure the smooth day-to-day running of the workplace. Proactive and well organised, with a track record of building and maintaining positive working relationships within a small, fast-paced team. Demonstrates an efficient approach to work, excellent attention to detail and strong communication skills, with confidence in engaging a wide range of stakeholders. At least 2 years experience as an Office Manager or similar role is essential, along with advanced proficiency in business applications, particularly Microsoft Office. Familiarity with Health & Safety compliance and working within a membership organisation are not essential but would be desirable.
What you’ll be doing
- As Office Manager, you will be the first point of contact for visitors and members, the person who keeps the office running smoothly, and a trusted source of administrative support for colleagues across the team.
- Welcome visitors at reception and manage general enquiries, including emails and telephone calls.
- Oversee day-to-day running of the office to ensure smooth and efficient functioning.
- Manage meeting rooms bookings.
- Maintain relationships with service providers and handle contract reviews.
- Assist with the coordination of office events and team activities.
- Procure office supplies and monitor associated expenditure.
- Ensure compliance with Health & Safety regulations.
- Organise and coordinate team meetings.
- Provide administrative support to management and team members.
- Assist with diary management for the CEO.
- Arrange travel and accommodation for the team.
- Support recruitment activity, including posting vacancies and scheduling interviews.
- Assist with onboarding, ensuring all necessary equipment and resources are prepared for new starters.
What you will gain
- An opportunity to work with a friendly energetic team on behalf of the UK’s fast growing video games industry.
- A chance to gain hands on experience, assuming real responsibility over your areas of work.
- A great working environment, which provides access to mental health support and regular socialising within the team.
- 23 days’ annual leave plus bank holidays; increasing to 25 days after 2 years’ service and 28 days after 5 years’ service, with an additional office closure over Christmas and New Year.
- Access to the annual bonus scheme and other benefits such as private healthcare.
Hours of Work: Working hours are 9.00am to 5.30pm, with an early finish of 4.30pm on Fridays. There may be a requirement to work occasional evenings to support and attend events, depending on business needs.
This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the business. The post holder will be expected to participate in this process and we would aim to reach agreement to the changes.
Our commitment to inclusion
Ukie is committed to being an inclusive employer. We welcome applications from people of all backgrounds, identities, and experiences, and we believe that a diverse workforce makes us stronger. If you need any reasonable adjustments during the recruitment process, please let us know.
Office Manager in London employer: Ukie
Ukie is an exceptional employer, offering a vibrant work culture within the dynamic video games industry in London. Employees benefit from a supportive team environment, opportunities for professional growth, and a comprehensive benefits package that includes private healthcare and a generous holiday allowance. With a commitment to inclusion and mental health support, Ukie fosters a workplace where every individual can thrive and contribute to the exciting future of gaming.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Ukie and understanding their mission. Show them you’re not just another candidate; you’re genuinely interested in supporting the UK’s gaming industry. Tailor your responses to highlight how your skills can help them thrive.
✨Tip Number 3
Practice your communication skills! As the first point of contact, you’ll need to come across as approachable and professional. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Ukie and ready to dive into the exciting world of video games.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Make sure to highlight why you're the perfect fit for the Office Manager role at Ukie. Use specific examples from your experience that showcase your organisational skills and ability to manage a busy office.
Tailor Your CV:Don’t just send out the same CV for every job. Tailor it to reflect the skills and experiences that are most relevant to the Office Manager position. Highlight your proficiency in Microsoft Office and any experience you have with Health & Safety compliance.
Show Your Personality:We want to see the real you! Don’t be afraid to let your personality shine through in your application. Being approachable and professional is key for this role, so make sure your written communication reflects that.
Apply Through Our Website:Make it easy for us to find your application by applying through our website. It helps us keep track of all applications and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Ukie
✨Know Your Stuff
Before the interview, make sure you understand Ukie's mission and values. Familiarise yourself with the video game industry and think about how your skills as an Office Manager can contribute to their goals. This will show that you're genuinely interested in the role and the company.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples of how you've successfully managed office operations in the past. Be ready to discuss specific situations where your proactive approach made a difference, whether it was coordinating events or managing supplies.
✨Engage with Confidence
As the first point of contact, it's crucial to demonstrate a welcoming and professional manner. Practice your introduction and be prepared to engage confidently with the interviewer. Remember, they’re looking for someone who can represent the company well!
✨Ask Thoughtful Questions
Prepare some insightful questions about the team dynamics, office culture, and any upcoming projects. This not only shows your interest but also helps you gauge if the environment is the right fit for you. Plus, it gives you a chance to showcase your enthusiasm for the role!
