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For Companies At a Glance
- Tasks: Manage payroll processes and support employees with HR-related queries.
- Company: Join UKAEA, a leader in fusion energy innovation.
- Benefits: Enjoy a salary of £25,030, hybrid work, and excellent benefits.
- Why this job: Make a real impact in a dynamic team focused on the future of energy.
- Qualifications: Strong IT skills and attention to detail are essential.
- Other info: Flexible working hours and a supportive onboarding process await you.
The predicted salary is between 20000 - 30000 £ per year.
The salary for this role is £25,030 + excellent benefits and pension. This is a hybrid role, with 50% of your time onsite and working hours can be flexible.
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) , including The Disclosure & Barring Service (DBS) checks for criminal convictions.
The Role
Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy.
As HR/ Payroll and Operations Assistant, you will play a pivotal role in
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Being responsible for managing the end-to-end payroll system processes for all UKAEA employees within the ERP system. From creating the system records, maintaining the records, advising and improving on the processes to ensure that outsourced payroll and pension providers have accurate data enabling them to deliver true monthly payments and pension forecasts.
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Being accountable for co-ordinating a wide variety of payroll actions in line with fixed deadlines and governance requirements. Responsibilities include liaising with management, employees and business partners/advisors, calculating salary amendments, producing letters to reflect the amendments and peer review of team pay actions to ensure accuracy and provide correct information to the individual.
Additional Responsibilities:
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Provide professional advice and support to employees and managers on the application and interpretation of People related processes and procedures.
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Manage the People Department service management system (helpdesk) on a rota basis, responding to employee requests and issues, distributing sensitive queries to Finance, Procurement, Business Systems and other areas of the People team. Ensuring queries are allocated and responded to in a timely manner and treated in accordance to GDPR regulations.
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Responsible for the internal relocation process, in respect of reviewing relocation claims from new starters, issuing relocation acceptance letters and guidance interpretation and advice within government guidelines. Calculation of relocation recovery for leavers, liaising with the Finance team and employees with relation to salary recovery and repayment plans.
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Carry out new starter inductions, providing useful information on a variety of areas relevant to processes, systems, entitlements, benefits and pension to ensure a smooth and welcoming onboarding process. Being the first point of support for new starters and assisting with queries they may have.
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Process Added years, AVCs, Partial Retirement and Retirement requests in line with UKAEA’s pension scheme regulations. Support and guide employees with pension related queries and calculations, liaising with the external pensions office.
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Process maternity, paternity, adoption leave and shared parental leave requests in line with UKAEA’s and statutory regulations. Support and advise employees on policies, calculations and entitlements. Ensuring the accuracy of pay data for payroll purposes.
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Supporting UKAEA employees with regards to producing reference letters required for Visa applications, mortgage applications and employment references.
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Responsible for the monthly management of probation, half and off pay, missing sick notes and unpaid leave in respect of UKAEA’s terms and conditions.
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Responsible for secure storage of personal data within Sharepoint, ensuring it is securely uploaded in a timely manner.
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Responsible for maintaining employee data in respect of annual leave balances and organisational restructures within the ERP system. A high level of accuracy is required to ensure that this is processed correctly.
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Continuous process improvement, identifying opportunities to simplify working practices, guidance and checklists
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High level of IT skills, with the ability to utilise a variety of systems
HR/ Payroll and Operations Assistant - Fixed Term Appointment 12 months employer: Ukaea
Contact Detail:
Ukaea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR/ Payroll and Operations Assistant - Fixed Term Appointment 12 months
✨Tip Number 1
Familiarize yourself with the ERP systems commonly used in payroll management. Understanding how these systems work will give you an edge during the interview process, as you'll be able to discuss your experience and knowledge confidently.
✨Tip Number 2
Brush up on your knowledge of GDPR regulations and how they apply to employee data management. Being able to demonstrate your understanding of data protection will show that you take confidentiality seriously, which is crucial for this role.
✨Tip Number 3
Prepare to discuss your experience with payroll processes and any specific challenges you've faced. Highlighting your problem-solving skills and ability to meet deadlines will resonate well with the responsibilities outlined in the job description.
✨Tip Number 4
Show your enthusiasm for the fusion energy sector and how HR plays a vital role in supporting such innovative fields. Research UKAEA's mission and values, and be ready to express how you can contribute to their goals.
We think you need these skills to ace HR/ Payroll and Operations Assistant - Fixed Term Appointment 12 months
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR, payroll, and operations. Emphasize any specific skills related to managing payroll systems, advising employees, and handling sensitive data.
Craft a Strong Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention how your background aligns with the responsibilities listed, such as managing payroll processes and providing support to employees.
Highlight Relevant Skills: In your application, clearly outline your IT skills and experience with ERP systems. Mention any familiarity with GDPR regulations and your ability to handle sensitive information securely.
Prepare for Security Checks: Since this role requires BPSS and DBS checks, be ready to provide any necessary documentation and information promptly. Mention your understanding of these processes in your application to show your preparedness.
How to prepare for a job interview at Ukaea
✨Understand the Payroll Process
Make sure you have a solid understanding of payroll systems and processes. Be prepared to discuss your experience with managing payroll data, ensuring accuracy, and meeting deadlines, as these are crucial for the role.
✨Familiarize Yourself with GDPR Regulations
Since the role involves handling sensitive employee data, it's important to demonstrate your knowledge of GDPR regulations. Be ready to explain how you would ensure compliance when managing personal information.
✨Showcase Your Communication Skills
As you'll be liaising with various stakeholders, highlight your communication skills. Prepare examples of how you've effectively communicated complex information to employees or management in the past.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions related to payroll discrepancies or employee queries. Think through potential challenges you might face in the role and how you would address them, showcasing your problem-solving abilities.
