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- Tasks: Support clinical operations and ensure compliance across clinics nationwide.
- Company: Join a dynamic healthcare team focused on patient care and operational excellence.
- Benefits: Enjoy 25 days paid leave, team socials, and access to employee discounts.
- Why this job: Dive into a fast-paced role with opportunities for growth and learning.
- Qualifications: No prior experience needed; just bring your organisational skills and enthusiasm.
- Other info: Flexible work environment with travel to various clinics throughout the year.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a versatile, professional and proactive individual to join our team as a Logistics and Compliance Co-Ordinator. In this multifaceted role, you will play a vital part in supporting the Clinical Logistics Manager, ensuring day to day operations run smoothly across clinics nationwide. You will be happy taking ownership of tasks and will be confident in your ability to prioritise. You will be comfortable with change and can quickly adapt where necessary. This position offers an exciting opportunity to get stuck in within a fast-paced growing environment, working flexibly alongside and supporting the Clinical Logistics Manager with a proactive manner, whilst immersing yourself into two areas of the business – Logistics and Compliance. No experience is required as you will have the opportunity to learn on the go, leading to exciting developmental opportunities in the future.
Key Responsibilities
- Contribute to the efficient functioning of our clinics to ensure a seamless experience for our patients and clinical team.
- Day to day management of the invoice and logistics inboxes, replying where possible and raising any concerns or issues that you can’t respond to the Clinical Logistics Manager.
- Co-ordinate and execute quarterly/end of year stock takes across all clinics nationwide.
- Be on site across clinics to manage deliveries as required. Responsible for checking in inventory and ensuring stock is well organised for the team to use.
- Reconcile weekly and monthly clinical rent and stock invoices then confirm and flag concerns to the Accounts department.
- Support Clinical Logistics Manager to coordinate with clinics to confirm rooms and availability for clinical scheduling.
- Support Clinical Logistics Manager to coordinate with clinicians to reconfirm availability for clinical shifts across nationwide locations.
- Request outstanding stock lists/orders from clinical team.
Compliance and CQC
- Update training records and assist with uploading documentation to HR files.
- Update site documentation and records to ensure CQC compliance across locations.
- Keeping up to date with changes to CQC, monitoring and building an understanding of how the inspection process works.
- Support the Clinic Logistics Manager in ensuring that all notable incidents are recorded and analysed, and appropriate actions are taken to prevent reoccurrence.
- Assist in the preparations and execution of audits, and ongoing monitoring, actions and documentation for ISO certification.
- Assist in preparation for CQC inspections, working with the Medical Director to prepare clinics for CQC audits and inspections. Actively participating in the inspection process, ensuring that all documentation and procedures meet the CQC requirements.
Requirements
- Previous experience in a healthcare or clinic setting is preferable.
- Experience in quality management systems is preferable.
- Excellent communication skills, both verbal and written, with a professional and empathetic demeanour.
- Strong organisational and time management abilities, with a keen attention to detail.
- Proficiency in using computer systems and software for data entry, scheduling, and document management.
- Flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.
Location
In person, full time - office or clinic based. London, UK, with some travel required (expectation is to visit each clinic at least once a year).
Learning and development opportunities
- Regular team social events including monthly team lunch.
- 25 days paid leave.
- Supportive team that are all happy to help.
- Access to employee benefits platform with discounts across a wide range of stores.
- Salary sacrifice childcare scheme.
Clinic and Compliance Coordinator employer: UK Vein Clinic
Contact Detail:
UK Vein Clinic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinic and Compliance Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare and logistics sectors on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show us that you’re not just interested in any job, but specifically in how you can contribute to our clinics and compliance efforts.
✨Tip Number 3
Practice your responses to common interview questions. We want to see your proactive side, so think about examples where you've taken ownership of tasks or adapted to change in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Clinic and Compliance Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the role of Clinic and Compliance Coordinator. Highlight any relevant experience in healthcare or logistics, even if it’s from a different context. We want to see how you can bring your unique background to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your proactive attitude fits with our fast-paced environment. Don’t forget to mention your adaptability and willingness to learn – we love that!
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your application showcases your verbal and written skills. Keep your language clear and professional, but don’t be afraid to let your personality shine through. We’re looking for someone who can connect with our team and patients alike!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at UK Vein Clinic
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Clinic and Compliance Coordinator. Familiarise yourself with logistics and compliance processes, especially in a healthcare setting. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Adaptability
Since the job requires someone who can adapt to change, be ready to share examples from your past where you've successfully navigated shifting priorities or unexpected challenges. Highlighting your flexibility will resonate well with the interviewers.
✨Prepare Questions About the Team
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics and how the Clinical Logistics Manager supports the clinics. This shows that you’re not just focused on the role but also on how you can fit into and contribute to the team.
✨Demonstrate Strong Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and concisely. During the interview, use examples that showcase your ability to communicate effectively, whether it’s through written documentation or verbal interactions with colleagues.