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For Companies At a Glance
- Tasks: Manage calendars, organise meetings, and prepare impactful presentations for senior leaders.
- Company: Join a dynamic team at UKTL, driving strategic excellence.
- Benefits: Flexible working options, great work-life balance, and opportunities for professional growth.
- Why this job: Be the backbone of leadership, shaping impactful decisions and initiatives.
- Qualifications: Experience in executive support, strong organisational skills, and excellent communication.
- Other info: Fast-paced environment with opportunities for hybrid working and career advancement.
The predicted salary is between 28800 - 43200 £ per year.
Be the Strategic Force Behind UKTL’s Leadership Team
Are you ready to take your executive support skills to the next level? As Executive Assistant to the UKTL leadership team, you’ll be at the heart of strategic coordination and operational excellence. This is more than just diary management — it’s your opportunity to shape how our senior leaders deliver impact across teams and projects.
What You’ll Be Doing
- Own the calendar: Manage diaries and prioritise engagements, ensuring meetings and events reflect a holistic view of leadership commitments.
- Lead coordination: Organise meetings, briefings, and events with internal and external stakeholders.
- Create impact: Prepare presentations and business documentation that drive decisions.
- Streamline operations: Oversee administrative systems, ensuring accuracy and compliance.
- Collaborate cross-functionally: Liaise with Talent Acquisition, Training, and other support teams.
- Drive improvements: Lead or support initiatives that enhance how we work.
- Support strategic alignment: Work closely with the MD’s office to ensure meetings and events are strategically coordinated.
- Capture the details: Attend meetings and produce clear, actionable notes.
- Travel coordination: Planning and booking UK and International travel arrangements and associated logistics.
Location: Successful applicants must be able to commute to the UKTL offices in Birmingham with the possibility of hybrid working. We strive to offer a great work life balance - if you are looking for full time, part time or flexible options, we will try to make this work where business possible. This will be dependent on the kind of role you do and part of the business you work in.
About You
What You’ll Bring
You’re someone who thrives in a fast-paced environment and knows how to keep things moving. You’re proactive, detail-oriented, and confident working with senior stakeholders.
- Proven experience in executive support, including diary and inbox management for multiple stakeholders.
- Strong organisational skills and the ability to priorities effectively.
- Excellent communication and interpersonal skills.
- Experience managing UK and international travel logistics.
- Confidence working independently and collaboratively across teams.
- Familiarity with SharePoint and Microsoft packages.
- A passion for continuous improvement and operational excellence.
Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert therefore we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as practical.
We actively recruit citizens of all backgrounds, but the nature of our work in this specific area means that nationality, residency and security requirements are more tightly defined than others. To work in this role, you will need to have an SC clearance with no restrictions, or you must have the ability to obtain an SC clearance.
Executive Assistant employer: UK Telecoms Lab (UKTL)
Contact Detail:
UK Telecoms Lab (UKTL) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by researching the company and its leadership team. Knowing their recent projects or initiatives can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online resources to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your executive support experience in your application. We want to see how you've managed diaries, organised meetings, and prepared impactful presentations. This is your chance to shine!
Tailor Your Application: Don’t just send a generic CV and cover letter. Tailor them to reflect the specific skills and experiences mentioned in the job description. We love seeing candidates who take the time to connect their background with what we’re looking for.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured documents that are easy to read. Remember, you’ll be managing important communications, so show us your communication skills right from the start!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s straightforward and ensures your application goes directly to us. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at UK Telecoms Lab (UKTL)
✨Master the Calendar Game
Showcase your diary management skills by preparing examples of how you've effectively prioritised engagements in the past. Be ready to discuss how you ensure that meetings reflect a holistic view of commitments, as this is crucial for the role.
✨Be the Coordination Pro
Prepare to talk about your experience in organising meetings and events. Bring specific examples of how you've liaised with various stakeholders and ensured smooth communication, as this will demonstrate your ability to lead coordination efforts.
✨Create Impactful Presentations
Think about times when you've prepared presentations or business documentation that drove decisions. Be ready to share your approach to creating impactful materials, as this will highlight your ability to contribute strategically.
✨Show Your Travel Logistics Savvy
Since travel coordination is part of the job, be prepared to discuss your experience managing UK and international travel logistics. Share specific instances where you successfully planned and booked travel arrangements, showcasing your attention to detail and organisational skills.