At a Glance
- Tasks: Support the CEO and COO, manage governance, and coordinate projects.
- Company: Join Ice Hockey UK and make a difference in the sports community.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Dynamic role with occasional travel and evening/weekend work around events.
- Why this job: Be at the heart of decision-making and drive impactful projects in ice hockey.
- Qualifications: Experience as an Executive Assistant with strong governance skills required.
The predicted salary is between 36000 - 60000 € per year.
Overview
Organisation: Ice Hockey UK (IHUK) & UK Ice Hockey Foundation (UKIHF)
Reports to: CEO (functional), with day-to-day support to COO
Location: Sheffield/Remote, occasional travel to the office in Sheffield; evening/weekend work around events/meetings on occasion
Contract: Full-time, permanent
Salary: Competitive, depending on experience
Purpose of the role: A highly organised Executive Assistant who keeps the business running, and delivers contracted supported to our affiliates and partners: you will proactively support the CEO and COO, own the governance calendar for the Board and Committees, and coordinate volunteer Company/Corporate Secretaries. You\\\'ll drive execution, turning decisions into actions, while safeguarding quality, compliance, and pace.
Responsibilities
- Executive Support (CEO, COO, Board, Contracted Partners)
- Complex diary and inbox management; gatekeeping and prioritisation.
- Briefing packs, agendas, speaking notes, and follow-up action tracking.
- UK/overseas travel, logistics, itineraries, and expenses.
- Drafting high-quality correspondence, reports, and presentations.
- Information flow: ensure the right people have the right info at the right time.
- Ensure Special Projects are delivered on time through effective internal and external communication.
- Governance Management (Board & Committees)
- Own the annual governance cycle (meeting schedule, forward planner, workplans).
- Coordinate volunteer Corporate/Company Secretaries; ensure consistent standards.
- Board/Committee packs: quality control, collation, circulation, version control.
- Minute-taking to professional standard; decisions/action registers maintained and chased.
- Support Chairs with agenda setting and post-meeting follow-through
- Compliance: Companies House filings (with appointed CoSec), policy register upkeep, conflicts of interest, gifts & hospitality, risk register and action logs.
- Support induction for new directors/committee members; maintain skills matrices.
- Programme & Operations Support
- Project management for priority programmes (e.g., Project Clarity, NHL Street, Development Initiatives): timelines, RAID logs, stakeholder updates.
- Procurement support (POs, simple contracts, supplier onboarding) with Finance.
- Data stewardship: organise files (SharePoint/Teams), manage document templates and naming conventions, ensure GDPR-compliant handling of sensitive data.
- Event/meeting logistics (AGM, strategy days, workshops), including venue liaison.
- Oversee delivery of Contracted Supported to affiliates and partners.
- Stakeholder & Communications
- First point of contact for senior stakeholders (Board, UK Sport/Sport England, leagues, clubs, partners).
- Prepare briefings and comms for governance milestones and decisions.
- Model IHUK values: professionalism, integrity, inclusion, and athlete-centred thinking.
Person specification
Essential
- Proven experience as Executive Assistant/Chief of Staff/Board Secretary support in a complex, fast-moving environment.
- Strong governance literacy: agendas, minutes, action logs, forward planners, policy registers.
- Exceptional written communication; concise minute-taking and drafting.
- Highly proactive, anticipates needs, exercises sound judgement and confidentiality.
- Advanced MS 365 (Outlook, Word, PowerPoint, Excel, SharePoint, Teams).
- Organised under pressure; able to coordinate multiple workstreams and deadlines.
- Willing to work occasional evenings/weekends aligned to the hockey calendar.
Desirable
- Experience in governance or charity/Not-for-Profit settings.
- Executive administration and Project Mgmt.
- Basic finance/admin.
Safeguarding, Equity, and Vetting
IHUK is committed to safeguarding and to equity, diversity and inclusion. The role requires adherence to IHUK policies and completion of safeguarding training. Appointment is subject to references and appropriate background checks.
Executive Assistant & Governance Coordinator in Sheffield employer: UK Sport
Ice Hockey UK offers a dynamic and supportive work environment for the Executive Assistant & Governance Coordinator role, located in Sheffield with flexible remote options. Employees benefit from a culture that prioritises professionalism, integrity, and inclusion, alongside opportunities for personal and professional growth within the sports sector. With a commitment to safeguarding and diversity, this role provides a meaningful chance to contribute to the governance of ice hockey in the UK while enjoying competitive remuneration and a collaborative atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Governance Coordinator in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections in the ice hockey community or related fields. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research Ice Hockey UK and the UK Ice Hockey Foundation thoroughly. Understand their values and mission, and think about how your skills as an Executive Assistant can help them achieve their goals. Tailor your responses to show you’re the perfect fit!
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex schedules or coordinated projects. Use metrics where possible to demonstrate your impact. This will highlight your ability to keep things running smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the team at Ice Hockey UK and the UK Ice Hockey Foundation.
We think you need these skills to ace Executive Assistant & Governance Coordinator in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in governance and project management, as well as your exceptional written communication skills. We want to see how you can bring your unique flair to our team!
Showcase Your Organisational Skills:In your application, give examples of how you've managed complex diaries or coordinated multiple workstreams. We love a proactive approach, so let us know how you've anticipated needs and exercised sound judgement in previous roles.
Be Clear and Concise:When drafting your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, exceptional written communication is key for this role, so show us what you've got!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen to join our team at Ice Hockey UK!
How to prepare for a job interview at UK Sport
✨Know Your Governance Inside Out
Since the role involves a lot of governance management, make sure you brush up on your knowledge of governance processes and documentation. Familiarise yourself with how boards operate, what minutes should look like, and the importance of action logs. This will show that you're not just interested in the role but also understand its complexities.
✨Master the Art of Diary Management
As an Executive Assistant, you'll be managing complex diaries. Prepare for the interview by thinking about how you would prioritise tasks and manage conflicting schedules. You could even bring examples of how you've successfully managed similar situations in the past to demonstrate your skills.
✨Showcase Your Communication Skills
Exceptional written communication is key for this role. Be ready to discuss your experience in drafting correspondence, reports, and presentations. You might even want to prepare a brief writing sample or outline how you would approach creating a briefing pack for the CEO.
✨Demonstrate Proactivity and Problem-Solving
The job requires someone who can anticipate needs and exercise sound judgement. Think of examples where you've taken initiative or solved problems before they escalated. This will highlight your proactive nature and ability to thrive under pressure, which is crucial for supporting senior stakeholders.
