At a Glance
- Tasks: Manage UKRI's digital and paper records, ensuring effective information lifecycle management.
- Company: Join a leading organisation dedicated to knowledge and information management.
- Benefits: Enjoy 30 days annual leave, flexible working, and a fantastic pension scheme.
- Other info: Hybrid working available with opportunities for professional growth and development.
- Why this job: Make a real impact on information governance while developing your career in a supportive environment.
- Qualifications: Experience in records management and strong communication skills are essential.
The predicted salary is between 37841 - 37841 £ per year.
Salary: £37,841. Band: UKRI Band D. Contract: Open Ended. Hours: Full Time/Part Time (Min 0.7 FTE). Location: Swindon (Hybrid working available). The role will include occasional travel to The National Archives (TNA) in London. Closing Date: Sunday 7th June 2026. Interviews: In person at Polaris House.
Purpose of role
The Knowledge & Information Management (KIM) Team plays a vital role in championing and supporting effective lifecycle management of UKRI’s digital and legacy paper records. You will support a range of activities, including the delivery of information management services and projects. You will act as a key contact for one or more councils and corporate functions, helping to implement the UKRI Information Management Policy, Retention Schedule, and Information Asset Register by developing guidance, delivering training and managing enquiries. You will support teams and projects by advising on digital records retention, migration, and system decommissioning. You will help support embedding retention and records-management processes across UKRI platforms and electronic document and records management systems (EDRMS). You will also manage information access and retrieval requests for physical and digital material to meet regulatory and business needs. You will contribute to programmes to appraise, catalogue, and destroy paper records in line with retention requirements. This will involve carrying out sensitivity reviews of paper files in Swindon and at The National Archives (TNA) in Kew, Richmond. You will help develop processes and support the future selection, appraisal and sensitivity review of both paper and digital records to TNA. You will have line management responsibilities for one or more Records Management Support Officers.
Your Responsibilities
- Act as a key contact for one or more UKRI councils and corporate functions providing advice, training and guidance on information management issues.
- Contribute to the design, development and delivery of information management training and guidance so teams follow clear, consistent practices.
- Develop processes and support the records life cycle through appraisal, cataloguing, selection, sensitivity review, preparation and transfer of digital and legacy paper records to TNA.
- Manage access and information retrieval requests for physical and digital material.
- Support the continuous improvement and review of the UKRI Retention Schedule and the implementation of retention and disposal policies.
- Advise teams and projects, including those delivering new systems, migration, and decommissioning activities, on retention and information management procedures.
- Support the future creation and rollout of retention labels and promote strong information governance across EDRMS, including effective configuration of access controls, file plans, meta data and naming conventions.
- Engage with Information Asset Owners and Administrators to keep the UKRI Information Asset Register current and ensure assets are managed in line with best practice.
- Support account management activities, including account administration and liaison with suppliers and users.
- Manual handling of boxes including lifting, opening and reviewing files.
- Line Management of one or more Records Management Support Officers.
- Other duties as required, relating to KIM or the wider remit of information governance.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
Essential
- Experience working in an information and records management role and supporting records lifecycle (S&I).
- Experience of appraising, cataloguing, conducting sensitivity reviews and/or applying retention to records (S&I).
- Experience of supporting the digital records management life cycle across platforms and systems, including EDRMS (S&I).
- Strong team working skills with the ability to network and build partnerships beyond core team (S&I).
- Effective communication skills with the ability to provide clear advice, guidance and/or training (I).
- Strong organisational skills, including prioritisation, flexibility, and multi-tasking (I).
- Proficient IT Skills (including Microsoft tools, and information systems or platforms) (S).
Desirable
- Relevant qualification (in library, records, information or archives) (S).
- Experience in developing search strategies for information retrieval (S).
- Experience using Microsoft Purview for records management (e.g. metadata, retention labels and policies) (S&I).
Benefits
- An outstanding defined benefit pension scheme.
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options.
- Plus, many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
Senior Records & Information Manager in Swindon employer: UK Shared Business Services Ltd
UKRI is an exceptional employer, offering a supportive and collaborative work culture that prioritises employee wellbeing and professional growth. With flexible working options, a generous leave policy, and a robust pension scheme, employees in Swindon can thrive both personally and professionally while contributing to impactful information management initiatives. The opportunity to engage with The National Archives further enriches the role, making it a unique and rewarding place to work.
Contact Details:
UK Shared Business Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Records & Information Manager in Swindon
✨Tip Number 1
Network like a pro! Reach out to current employees at UKRI or in similar roles on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for those interviews! Research common questions for records management roles and practice your answers. We want you to feel confident and ready to showcase your skills.
✨Tip Number 3
Show off your passion for information management! During interviews, share examples of how you've improved processes or tackled challenges in previous roles. Let them see your enthusiasm!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Senior Records & Information Manager in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in information and records management. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Showcase Your Communication Skills:Since effective communication is key in this role, use your application to demonstrate how you’ve successfully provided guidance or training in the past. We love seeing examples of how you’ve made complex information easy to understand!
Highlight Teamwork Experience:We’re looking for someone who can build partnerships beyond their core team. Share specific instances where you’ve collaborated with others to achieve a common goal, especially in the context of records management.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UK Shared Business Services Ltd
✨Know Your Records Management Inside Out
Make sure you brush up on your knowledge of records management principles, especially around the lifecycle of both digital and paper records. Be ready to discuss your experience with appraising, cataloguing, and conducting sensitivity reviews, as these are key aspects of the role.
✨Showcase Your Communication Skills
Since effective communication is crucial for this position, prepare examples of how you've provided clear advice or training in previous roles. Think about times when you’ve had to explain complex information management concepts to non-experts—this will demonstrate your ability to engage with various stakeholders.
✨Demonstrate Teamwork and Networking Abilities
This role requires strong team working skills, so come prepared with examples of how you've successfully collaborated with others. Highlight any partnerships you've built beyond your core team, as this shows your ability to network and work effectively across different functions.
✨Be Ready for Practical Scenarios
Expect some practical questions or scenarios during the interview. Think about how you would handle access and information retrieval requests or manage the implementation of retention policies. Being able to articulate your thought process will show your problem-solving skills and readiness for the role.
