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- Tasks: Lead information management and governance, ensuring compliance with data protection laws.
- Company: Join UKSBS, a forward-thinking organisation committed to information management excellence.
- Benefits: Competitive salary, inclusive workplace, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on continuous improvement and stakeholder engagement.
- Why this job: Make a real difference in data protection and information governance while working with a dynamic team.
- Qualifications: Experience in information management and strong knowledge of data protection legislation required.
The predicted salary is between 42730 - 42730 £ per year.
This role offers an opportunity to join UKSBS as part of the Information Management Assurance team. It is a key role for an experienced information management professional who is passionate about good information governance and confident providing advice, assurance and guidance across data protection, freedom of information and records management. You will work closely with the Information Manager and Data Protection Officer and act as a trusted adviser to colleagues across the business.
Duties
- Develop and maintain effective information and records management in UKSBS’s EDRMS (SharePoint, Oracle & Workday), e.g. working with the business to develop file plans, retention labels, metadata, etc.
- Working with the business to define and manage the retention and disposition of information.
- Oversee the management of digital and/or paper-based records.
- Manage and maintain the Information Asset Register (IAR).
- Champion Data Protection Impact Assessments by advising when assessments are needed, reviewing the nature, scope, context, and purposes of the processing involved, and supporting the monitoring of risk mitigation actions.
- Conduct and complete Internal Reviews within the deadlines under the Data Protection Act (DPA) 2018, Freedom of Information Act 2000 (FOIA) and Environmental Information Regulations (EIR) 2004.
- Provide specialist technical advice and guidance to colleagues involved in providing responses for requests under the DPA 2018, FOIA, EIR 2004 and Parliamentary Questions.
- Maintain and coordinate UKSBS’s Publication Scheme to comply with FOIA.
- Manage Data Processing Contracts and Data Sharing Agreements in line with the DPA 2018.
- Contribute to the review and development of UKSBS’s Record of Processing Activities (RoPA).
- Contribute to the development of policies and guidance to ensure the organisation complies with its statutory and regulatory responsibilities relevant to the role.
- Provide advice and guidance on more complex areas of the DPA 2018, acting as a point of escalation for advice, support, guidance and training.
- Input into monthly reports to committees and senior management groups on training, data breaches and information management activity.
- Build effective relationships with key internal and external stakeholders.
- Proactively identify and contribute to continuous improvement of systems and processes to ensure procedures, policies and guidance remain aligned with legislative change.
- Support the Information Manager and Data Protection Officer in ensuring UKSBS complies with information management and data protection legislation.
- Support information management projects of increased complexity and negotiate with key stakeholders.
- Facilitate workshops and support the transfer of information management knowledge across the business.
Qualifications
- Significant experience in information management, data protection, freedom of information or records management.
- Strong working knowledge of relevant legislation, including the Data Protection Act 2018 and Freedom of Information Act.
- Experience using Microsoft 365 tools to support effective information and records management.
- Experience developing, implementing or supporting information management policies, guidance and procedures.
- Experience managing file plans, metadata, permissions and retention within an electronic records management system.
- Strong analytical skills with the ability to interpret business needs and apply practical information management solutions.
- Excellent communication skills with the ability to explain complex subject matter clearly to a range of audiences.
- Ability to work collaboratively with colleagues and stakeholders.
Advantageous but not essential
- Professional qualifications in data protection, records management or information governance.
- Experience designing or delivering training or awareness activity.
- Experience working in a public sector or regulated environment.
- Awareness of information security standards such as ISO 27001.
We are an inclusive and Disability Confident employer and welcome all applications.
Senior Information & Records Management Assurance Officer in Newport employer: UK Shared Business Services Ltd
Contact Detail:
UK Shared Business Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Information & Records Management Assurance Officer in Newport
✨Tip Number 1
Network like a pro! Reach out to folks in the information management field on LinkedIn or at industry events. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of data protection and records management legislation. We want you to be the go-to person for any tricky questions that come your way!
✨Tip Number 3
Showcase your experience with Microsoft 365 tools during interviews. We know how crucial they are for effective information management, so highlight any projects where you've used them successfully.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are keen to join us directly.
We think you need these skills to ace Senior Information & Records Management Assurance Officer in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Information & Records Management Assurance Officer role. Highlight your experience in information management and data protection, and don’t forget to mention any relevant legislation you’re familiar with!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about good information governance and how your skills align with the responsibilities of the role. Keep it engaging and personal!
Showcase Your Skills: When filling out your application, be sure to showcase your analytical skills and your ability to communicate complex information clearly. We want to see how you can contribute to our team and help us improve our processes.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UK Shared Business Services Ltd
✨Know Your Legislation
Make sure you brush up on the Data Protection Act 2018 and Freedom of Information Act. Being able to discuss these laws confidently will show that you understand the legal framework surrounding information management, which is crucial for this role.
✨Showcase Your Technical Skills
Be prepared to talk about your experience with Microsoft 365 tools and any electronic records management systems you've used. Highlight specific projects where you developed file plans or managed metadata, as this will demonstrate your hands-on expertise.
✨Prepare Real-Life Examples
Think of situations where you’ve successfully advised colleagues on data protection or conducted internal reviews. Sharing these examples will illustrate your problem-solving skills and ability to work collaboratively, which are key for this position.
✨Build Rapport with Interviewers
Remember, this role involves working closely with various stakeholders. During the interview, try to engage with your interviewers by asking insightful questions about their current challenges in information management. This shows your interest and helps build a connection.