Portfolio Officer in Swindon

Position Overview

ESRC Portfolio Officer plays a crucial role in delivering their team's objectives, particularly in managing and developing key programmes, investments and partnerships. The role involves interaction with grant holders and partners, attendance at events and conferences, and may involve travel including overnight stays.

Key Responsibilities

• Play an active role in team activities to support the delivery of the ESRC’s vision for social science and data infrastructure.
• Operate effectively within a matrix management environment on one or more assignments with flexibility and resilience to respond to the changing demands of a fast‑paced environment.
• Support programmes of work with attention to detail in the creation and maintenance of a range of programme documentation.
• Meetings servicing and support: organise and administer a range of meetings, workshops and events; create, collate and distribute agendas and papers; attend meetings, take notes/minutes and record actions.
• Assist with the development of information and promotional materials, both online and in print, for audience groups.
• Support the organisation of a series of online and offline events to build awareness about our work, services and impact.
• Coordinate and support a range of administrative functions including the team mailbox, team days, workshops, events and other operational activities.

Qualifications

• Planning and organisational skills, including the ability to effectively prioritise and manage complex activities. (S&I)
• Good communication skills, including the ability to use appropriate styles and methods to maximise impact and understanding. (S&I)
• Ability to work both collaboratively and independently to achieve progress in objective delivery, escalating where necessary. (S&I)
• Analytical skills with the ability to evaluate, report and act on complex information of various forms, including numerical data. (S&I)
• Experience of meeting support, such as creating agendas, minute taking and sending invitations. (S&I)
• Good general PC skills including a good working knowledge of MS Office packages and document management systems such as MS Teams. (S)
• A degree or equivalent experience or experience of working in an equivalent environment or role. (S)

Application Requirements

Attach your CV (2 pages max.) and a covering letter (2 pages max.) ensuring that your cover letter addresses the essential short‑listing and interview criteria.

Benefits

• Outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme providing confidential help and advice.
• Flexible working options.
• Many more benefits and wellbeing initiatives that enable our employees to have a great work‑life balance.