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- Tasks: Provide top-notch diary management and executive support to senior leadership.
- Company: Join a dynamic team at UKRI, focused on external affairs and communications.
- Benefits: Enjoy 30 days annual leave, flexible working, and a fantastic pension scheme.
- Other info: Flexible hours and a culture of continuous learning await you!
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong Microsoft Office skills and excellent communication abilities required.
The predicted salary is between 37841 - 37841 £ per year.
The purpose of this role is to provide comprehensive and proactive Diary Management and Executive Assistant support to the Chief of External Affairs and Communications. The post-holder will ensure that the business of the senior leadership within the Chief of External Affairs and Communications Group is effectively supported and will contribute to maximising their time through efficient diary management, meeting organisation, and briefing. Additionally, they will work collaboratively with the senior leadership and wider team to continuously improve planning, performance, and day-to-day operations.
Your responsibilities include:
- Providing a high-quality end-to-end support service to the Chief of External Affairs and Communications.
- Managing diaries and travel, using initiative to make considered judgements when juggling demands on the schedule.
- Collating timely, focused and incisive background research, analysis and briefing.
- Working with the organisation to manage information flow to and from the Chief of External Affairs and Communications, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.
- Arranging and ensuring the smooth running of meetings.
- Drafting and circulating meeting papers and agendas, synthesising clear minutes and actions from complex discussions.
- Effective information management, ensuring compliance with UKRI’s records management requirements.
- Providing ad-hoc support for other members of the External Affairs and Communications senior leadership team as required.
- Managing HR and Finance administration for the Chief of External Affairs and Communications using our in-house systems (Oracle).
Personal Specification:
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).
- Excellent working knowledge of Microsoft Office packages and able to quickly learn new IT skills and programmes. (S)
- Excellent communication and interpersonal skills (verbal, presentational and written) sufficient to build credibility with relevant stakeholders. Demonstrates a high level of tact, diplomacy, integrity, resilience, patience and discretion. (S&I)
- Adaptable and flexible approach to work; Well-organised, demonstrates an excellent attention to detail with a focus on quality, able to effectively plan and prioritise tasks to meet deadlines. (S&I)
- Able to deal with challenging situations and comfortable working with uncertainty and ambiguity. Able to take a proactive approach to identify and deal with problems and initiate solutions. (I)
- Self-motivated and proactive, able to use own initiative and work independently with minimal supervision, while also collaborating effectively as part of a team and taking a lead role when required. (S)
Benefits:
We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!
- An outstanding defined benefit pension scheme.
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options.
- Plus, many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
Executive Assistant & Diary Manager in England employer: UK Research and Innovation
Contact Detail:
UK Research and Innovation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Diary Manager in England
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on their values and mission. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to ask questions! At the end of your interview, have a couple of thoughtful questions ready. This shows that you’re engaged and gives you a chance to find out if the role is right for you too.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows us that you’re serious about joining our team!
We think you need these skills to ace Executive Assistant & Diary Manager in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Executive Assistant & Diary Manager role. We want to see how your skills align with the responsibilities listed in the job description!
Show Off Your Communication Skills: Since this role requires excellent communication, don’t hold back! Use clear and concise language in your application. We love seeing candidates who can express themselves well, both in writing and verbally.
Highlight Your Organisational Skills: This position is all about managing diaries and meetings, so be sure to showcase your organisational prowess. Share examples of how you've successfully managed multiple tasks or projects in the past – we want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for a seamless application process. It’s the best way to ensure your application gets into our hands quickly and efficiently. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at UK Research and Innovation
✨Know Your Diary Management Inside Out
Since this role heavily focuses on diary management, make sure you can discuss your experience with scheduling and prioritising tasks. Prepare examples of how you've successfully managed competing demands in the past.
✨Show Off Your Communication Skills
This position requires excellent communication abilities. Be ready to demonstrate your verbal and written skills during the interview. You might even want to prepare a brief presentation or summary of your previous work to showcase your clarity and professionalism.
✨Be Proactive and Solution-Oriented
The job calls for someone who can handle uncertainty and take initiative. Think of instances where you've identified problems and implemented solutions. Share these stories to illustrate your proactive approach and resilience.
✨Familiarise Yourself with Relevant Tools
You'll need to be comfortable with Microsoft Office and possibly other IT systems like Oracle. Brush up on these tools before the interview, and be prepared to discuss how you've used them effectively in your previous roles.