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- Tasks: Assist in purchasing low value goods and services for the CAA Group.
- Company: Join the UK's leading aviation and aerospace regulator.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Why this job: Make a real impact in a dynamic environment while developing your procurement skills.
- Qualifications: Organised, strong communicator, and ideally studying towards CIPS qualification.
- Other info: Gain experience in a collaborative team with excellent career advancement potential.
The predicted salary is between 36000 - 60000 £ per year.
The UK’s aviation and aerospace regulator is seeking a Procurement Officer. This role will be responsible for assisting with the purchasing of low value goods and services for the CAA Group (CAA, CAA International and Air Safety Support International) to ensure that the company’s operational needs are met, considering terms and conditions, price, quality, delivery, and supply.
This is a diverse role and will involve a variety of low value purchases, contact with suppliers, advising internal business colleagues on the best approach to buying in line with CAA’s Procurement Policy, as well as administering the central email inbox, Procurement SharePoint site, Contracts Database and Dashboard. The successful candidate will also have the opportunity to support other team members in larger spend projects.
Training will take place at Gatwick; therefore, there is a requirement to be more office based in the first couple of months. Thereafter, weekly attendance to the Gatwick office (at least 1 day a week) will be required, with flexibility to attend other meetings as needed by the business.
Working as part of a small operational team you will:
- Purchase goods and services in line with specified cost, quality, and delivery targets.
- Ensure all low value purchases are carried out in compliance with CAA’s Procurement Policy and purchase to pay process.
- Act as an interface between suppliers and internal CAA departments on purchasing processes and transactions.
- Prepare and raise purchase orders requested by the business.
- Contact suppliers to resolve price, quality, delivery, or invoice issues where required.
- Provide advice, guidance and training to internal colleagues on the use of CAA’s finance/procurement system (SAP Business by Design).
- Lead and manage the administration of the corporate credit card scheme including attendance to monthly supplier performance reviews.
- Build and maintain collaborative working relationships with internal colleagues.
- Actively lead the Procurement TEAMS channel to answer queries and provide updates.
- Monitor and manage a central Procurement email box.
- Build, maintain and manage supplier relationships and keep up good communications.
- Undertake regular data maintenance activities within Business by Design (e.g., supplier details, reducing open purchase orders).
- Run and analyse spend data and reports to identify trends, savings and continuous improvement opportunities, including the use of CAA’s spend dashboard.
- Manage any administration of the internal Procurement SharePoint site.
- Provide administrative support to the wider Procurement team on larger procurements, contracts, or renewals.
- Support the administration of the Procurement Contracts Database.
- Support the wider procurement team on projects that may also include the following activities:
- Conduct market research for purchase requests.
- Lead and manage low value quotation process including commercial evaluation.
- Negotiate low value contracts, improve prices and terms and conditions with suppliers and review opportunities.
To thrive in this role, you will need to be comfortable working independently. Additionally, you should be highly organised and able to take ownership of your own workload. Strong communication skills and interpersonal skills are essential as there will be high level interactions with CAA colleagues.
Further Proficiencies Include:
- Member of the Chartered Institute of Purchasing and Supply (CIPS) or studying towards CIPS qualification or interested in CIPS qualifications at a later date – would be desirable.
- Previous experience working in a purchasing team preferably within a public sector environment.
- A good knowledge of purchasing, negotiation, commercial understanding, and cost breakdown.
- Able to add value, identify possible cost reductions and input to business improvements.
- Computer literate; SAP Business by Design experience would be beneficial but not essential.
Location: Gatwick
Contract type: Full time, Permanent
Profession: Officer, Procurement
Working pattern: Flexible working, Hybrid
Closing Date: 24/02/2026
Procurement Officer employer: UK Regulators' Network
Contact Detail:
UK Regulators' Network Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Officer
✨Tip Number 1
Network like a pro! Reach out to people in the aviation and procurement sectors on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the Civil Aviation Authority and its procurement policies. Show us that you understand their needs and how you can contribute to their goals. Tailor your responses to highlight your relevant experience!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. This will help you get comfortable discussing your skills and experiences, especially around purchasing and supplier management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Procurement Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement Officer role. Highlight your relevant experience in purchasing and any knowledge of procurement policies, as this will show us you understand what we're looking for.
Show Off Your Skills: Don’t hold back on showcasing your strong communication and organisational skills. We want to see how you can manage relationships with suppliers and internal teams, so give us examples of how you've done this in the past.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at UK Regulators' Network
✨Know Your Procurement Basics
Brush up on your procurement knowledge, especially around low value purchases and compliance with policies. Be ready to discuss how you would handle specific purchasing scenarios and demonstrate your understanding of the procurement process.
✨Showcase Your Communication Skills
Since this role involves liaising with suppliers and internal colleagues, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated in previous roles, especially in resolving issues or providing guidance.
✨Demonstrate Organisational Skills
As a Procurement Officer, you'll need to manage multiple tasks efficiently. Bring examples of how you've organised your workload in the past, perhaps through prioritisation or using tools like spreadsheets or project management software.
✨Prepare for Scenario Questions
Expect questions that ask how you would approach specific situations, such as negotiating with suppliers or managing conflicts. Think through potential scenarios and outline your thought process, focusing on problem-solving and decision-making skills.