Payroll Administrator

This Payroll Administrator will report to the Payroll Supervisor and will work within Reward and HR Services based in our Crawley office. You will be a permanent employee.

You will attract a salary of £30,000 and a bonus of 7.5%. This role can also offer blended working after probationary period (6 months) – 3 days in the office and 2 remote.

Close Date: 02/04/2025.

We also provide the following additional benefits:

• Reservist Leave – Additional 18 days full pay and 22 unpaid
• Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)
• Tenancy Loan Deposit Scheme, Season Ticket Loan
• Tax efficient benefits: Cycle to Work, Home & Tech, and Green Car Leasing Schemes
• Occupational Health support
• Switched On – scheme providing discount on hundreds of retailers’ products
• Discounted gym membership
• Employee Assistance Programme

Job Purpose:

To ensure that UK Power Networks payrolls are processed in a timely and accurate manner, whilst complying with our policies and all statutory requirements.

Dimensions:

• Internal – local HR, audit, finance, legal, managers and employees
• External – HMRC, governmental and non-governmental organisations
• Decision making responsibility within the framework of UK Power Networks payroll procedures and payroll best practice
• Develop payroll policies and procedures to ensure best practices are maintained

Principal Accountabilities:

• Maintain employee payroll database implementing authorised payroll related changes
• Work as part of a team processing payroll records and support the Payroll Supervisor to ensure that all payroll activities, including transactional processes, compliance activity and reporting processes are completed
• Process new payroll employee\’s start details after the hiring process has taken place within HR Services and complete the payroll record
• Process the staff and pensioner payrolls which produce the payroll, costing and BACS files following the payroll timetable
• Process statutory deductions including PAYE, National Insurance and Court Orders
• Review payroll error log, exceptions and audit reports to guarantee a compliant and accurate payroll
• Process company car and other associated payrolled benefits data
• Reconcile monthly journals, third party payments, process Real Time Information submissions, issue P45s
• Answer enquiries via telephone and email correspondence
• E-filing incoming / outgoing and end of year transactions to be run following statutory timescales
• Prioritise your daily workload, so that the most business and employee critical activities are addressed
• Contribute to the development of payroll systems and procedures
• Train to an appropriate calibre to meet the needs of the role
• Deliver and advise on payroll issues and communicating with employees, other team members and managers to ensure that service expectations are met
• Contribute to service development and process improvement and participate in projects where required
• Seek to protect us from fraud and reckless overpayment
• Manage payroll information in a manner which protects employee\’s data inline with Data Protection best practices

Knowledge, Skills, Qualifications and Experience:

• Experience operating SAP payroll procedures and best practice including, but not limited to, PAYE, GAYE, SSP, SMP, SPP, SAP, director\’s payments and expatriate payments, manual calculations of gross and net pay, pension schemes, NI, court orders, student loans, CSA orders and occupational sick and maternity pay
• Knowledge of payroll and company procedures and agreements
• Studying towards CIPP or other payroll qualification or equivalent experience
• Ability to use MS Excel with VLOOKUP, MS Word and Adobe to intermediate level
• Knowledge of SAP system including HR and payroll (advantageous)
• Experience working as part of a successful team
• Ability to communicate complex payroll matters – both verbally and in writing with employees, team members and managers to ensure that service expectations are met

Health & Safety Responsibilities:

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

If you have any queries in connection to this vacancy or your application, please contact us at careers@ukpowernetworks.co.uk quoting the vacancy reference number and a member of the team will get in touch with you as soon as possible.

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