At a Glance
- Tasks: Support property operations by managing maintenance tasks and coordinating with teams.
- Company: Dynamic organisation focused on service and collaboration.
- Benefits: Competitive salary, professional growth opportunities, and a supportive team environment.
- Other info: Join a team that values continuous learning and offers career advancement.
- Why this job: Make a real impact in property management while developing your skills.
- Qualifications: Experience in administration, proficiency in software, and a clean driving licence.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.
The Role
As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.
Key Responsibilities
- Liaise with managers & supervisors on a daily basis reporting any issues that need resolving.
- Use software systems such as Halo to open, update, and close job tickets.
- Manage snagging lists as required.
- Coordinate with maintenance staff for pre-arrival checks and ongoing services.
- Use Excel to organise and track services, meter readings, and maintenance updates.
- Liaise with contractors for reactive services and planned maintenance visits.
- Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
- Ensure all keys are managed securely, including signing in/out and safe storage.
- Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.
- Create and manage a monthly maintenance rota during high seasons.
- Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.
- Liaise with accounts department for all invoice processing as & when required.
- Purchasing of H&S clothing & materials etc as & when requested by property staff.
- Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system.
- Resolve queries related to quotations and invoices with contractors and suppliers.
- Maintain and update the asset register for property, plant, and vehicles.
- Oversee the filing system for property compliance certificates and project invoices.
- Create packing lists in Microsoft Excel in order to manage shipments.
- Distribute or contact the correct people as letters & parcels arrive throughout the day.
- Review and process time sheets for authorisation.
- Provide cover for colleagues when they are out of the office.
- Any tasks or responsibilities as requested by management within the scope of the position.
What We're Looking For
We are seeking a professional with:
- Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
- Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
- Driving Licence: Full, clean driving licence.
What We Offer
A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package.
Apply Today!
If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Property Administrator (Permanent) in Woking employer: UK Mission Enterprise
Join a vibrant and service-oriented team where your administrative expertise will directly contribute to the efficient management of our properties. We pride ourselves on fostering a supportive work culture that encourages professional development and offers competitive benefits, making this an ideal environment for those looking to grow their careers in property administration.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator (Permanent) in Woking
✨Tip Number 1
Network like a pro! Reach out to your connections in the property and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your hands dirty with some practical experience. Volunteer or take on temporary roles in property administration to boost your skills and show potential employers that you're proactive and ready to jump in.
✨Tip Number 3
Tailor your approach! When you find a role that excites you, make sure to highlight relevant experiences in your conversations. Show how your skills align with their needs, especially in areas like maintenance coordination and compliance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our dynamic team.
We think you need these skills to ace Property Administrator (Permanent) in Woking
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in property administration. Use keywords from the job description to show we’re on the same page about what you bring to the table.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share specific examples of how your skills align with our needs, especially in areas like maintenance coordination and compliance management.
Showcase Your Technical Skills:Since we’re looking for someone proficient in software like Excel and payroll systems, don’t forget to mention your experience with these tools. A quick example of how you’ve used them effectively can really make you stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at UK Mission Enterprise
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Property Administrator. Familiarise yourself with property management software like Halo and be ready to discuss how you've used similar tools in past roles.
✨Show Off Your Organisational Skills
Bring examples of how you've managed multiple tasks or projects simultaneously. You might want to prepare a brief story about a time you coordinated maintenance or handled a tricky situation with contractors to demonstrate your proactive approach.
✨Excel at Excel
Since proficiency in Excel is crucial for this role, brush up on your skills. Be prepared to talk about how you've used Excel for tracking services or managing data in previous jobs. If possible, bring a sample spreadsheet to showcase your abilities.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the types of properties you'll be managing, or how success is measured in this role. This shows your genuine interest and helps you assess if it's the right fit for you.
