At a Glance
- Tasks: Support property finance operations by processing invoices and maintaining accurate records.
- Company: Join a dynamic team in a professional property finance environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace.
- Other info: Perfect for those looking to grow in a fast-paced, collaborative setting.
- Why this job: Make an impact in property finance while enhancing your organisational and financial skills.
- Qualifications: Experience in property finance or finance administration is preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail-focused Property Finance Assistant to support the smooth running of property, finance and operational administration. This role would suit someone with experience in property finance, facilities, real estate, accounts administration or general finance support. You will be responsible for processing invoices and payment requests, maintaining accurate records, supporting budget monitoring and liaising with suppliers, contractors and internal teams.
Key Responsibilities
- Review, code and process invoices, purchase orders and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign and Halo.
- Assist with budgets, financial reporting, reconciliations and monitoring project expenditure and budget variances.
- Maintain accurate property, lease, supplier, contract, asset and vehicle records across internal systems and databases.
- Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts and payments.
- Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds and property compliance documentation.
- Maintain Planned Preventative Maintenance records and ensure filing systems remain accurate, compliant and up to date.
- Liaise with internal departments, contractors, suppliers and external stakeholders regarding property and operational matters.
- Provide administrative support across property operations, projects and general finance activities.
- Support colleagues during absences and undertake additional duties within the scope of the role.
About You
The successful candidate will be organised, accurate and confident working with financial and property-related information. You will be able to manage competing priorities, communicate professionally with suppliers and internal stakeholders, and maintain a high level of attention to detail.
Skills and Experience
- Previous experience within property finance, facilities, real estate or finance administration is preferred.
- Strong organisational, administrative and multitasking skills.
- Excellent attention to detail and accuracy.
- Experience using systems such as Workday, SAP Concur, DocuSign, Proactis or similar would be advantageous.
- Proficient in Microsoft Office, particularly Excel.
- Confident communicating with internal stakeholders, suppliers and contractors.
- Ability to work independently and manage competing priorities effectively.
- Degree-level education or studying towards ACMA/ACCA would be advantageous.
What We Offer
This is a varied opportunity for someone looking to develop their experience across both property operations and finance administration. You will play an important role in supporting accurate financial processing, supplier coordination and property record management within a busy and professional environment.
Property Financial Assistant (Permanent) employer: UK Mission Enterprise
Join a dynamic and supportive team as a Property Financial Assistant, where your organisational skills will be valued in a professional environment that prioritises employee growth and development. With opportunities to enhance your expertise in property finance and administration, you will benefit from a collaborative work culture that encourages communication and teamwork, all while enjoying the advantages of working in a vibrant location that fosters both personal and professional fulfilment.
StudySmarter Expert Advice🤫
We think this is how you could land Property Financial Assistant (Permanent)
✨Tip Number 1
Network like a pro! Reach out to your connections in the property finance sector. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills in property finance. This will help you tailor your responses and show them you're the perfect fit!
✨Tip Number 3
Practice your interview skills with a friend or mentor. Focus on articulating your experience with financial systems like Workday or SAP Concur, and how you've successfully managed competing priorities in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Property Financial Assistant (Permanent)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in property finance and administration. We want to see how your skills match the role, so don’t be shy about showcasing relevant projects or tasks you've handled.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Property Financial Assistant role. Share specific examples of your organisational skills and attention to detail that align with what we’re looking for.
Show Off Your Tech Skills:Since we use systems like Workday and SAP Concur, mention any experience you have with these or similar tools. If you’re proficient in Excel, let us know how you’ve used it in past roles to manage data or budgets.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at UK Mission Enterprise
✨Know Your Numbers
Brush up on your financial knowledge, especially related to property finance. Be ready to discuss how you've handled invoices, budgets, and financial reporting in the past. This will show that you understand the core responsibilities of the role.
✨Familiarise Yourself with the Tools
Make sure you're comfortable with systems like Workday, SAP Concur, and DocuSign. If you have experience with similar software, be prepared to explain how you used them effectively in previous roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks and maintain accurate records. Discuss specific situations where your attention to detail made a difference in your work.
✨Communicate Confidently
Practice articulating your thoughts clearly and professionally. Since the role involves liaising with suppliers and internal teams, demonstrating strong communication skills during the interview will be key to making a good impression.
