Army - Regimental Administration Officer

Woolwich, SE18 4BB
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
100 (Yeomanry) Regiment Royal Artillery (Formerly NRHQ RA) are based in Woolwich, the spiritual home of the Royal Artillery, with 221 (Wessex) Battery (Bty) located in Larkhill, 255 (Somerset Yeomanry) Bty in Bath and an All Arms Staff Pool supporting Defence. We provide a range of capabilities from Tactical Air Control Parties and Naval Gunnery Liaison Officers to specialist Staff Officers and Gunnery Instructors. Our personnel spend most of their time supporting the Regular Army, Navy and Air Force on exercise and operations at home and abroad.
The Regimental Administration Officer (RAO) of 100 (Yeomanry) Regiment Royal Artillery and Woolwich Station is responsible to the Commanding Officer/Station Commander for the management and supervision of the HR Admin Office and auditing of the Public and Non-Public accounts to ensure compliance and probity. The role will be based at Woolwich.
This is an exciting opportunity to become part of an inclusive team working with Military and Civil Service colleagues who deliver key Personal Administration, Data Protection, Finance, and the auditing of Public and Service Charity funds. The work is varied and requires the ability to respond quickly to situations as they arise.
The position is advertised at 37 hours per week.
There is the opportunity for home working after training has been completed, attendance to the stated site will be required.
Training will be required, courses are delivered at Worthy Down, Near Winchester, Hampshire. These courses will be residential and can be conducted once in post; travel and accommodation costs will be covered in accordance with policy.
Job Description
This is a challenging and exciting role for those looking to learn and develop their skills within the business and have the individual proficiency in Microsoft 365 packages and accounting software. (Outlook, Work, Excel, PowerPoint, MS Teams).
The role of Regimental Administration Officer is vital and varied and will include the following responsibilities:

• You will lead a diverse Team of Military and Civil Servants across Auditing, Accounting and Military HR.
• You will be the Data Protection lead for the organisation and will have responsibility for ensuring that all Public and Non-Public funds are compliant with policy.
• Internal Auditor for funds.
• To be the Protected Vetting Records Officer (PVRO).
• Provide advice and financial information.
• Manage the Quality Assurance of personnel administration procedures.
• Ensure staff support is provided.
• Attend regular meetings to ensure smooth running of businesses within the unit.
• Act as focal point for the day to day administration for the site.
• Manage working practices.
• To line manage the cohort of 4 Civil Servants in 100 Regt RA.
• To support the Station Commander in any other personnel related tasks as directed.
• Undertake the following training, if not already qualified:

• Residential Audit Training Course (3 Weeks Worthy Down).
• DLE Online Audit Training Course.
• Data Protection Officer Training.

This is a challenging and exciting role for those looking to learn and develop their skills within the business and have the individual proficiency in Microsoft 365 packages and accounting software. (Outlook, Work, Excel, PowerPoint, MS Teams).
The role of Regimental Administration Officer is vital and varied and will include the following responsibilities:

• You will lead a diverse Team of Military and Civil Servants across Auditing, Accounting and Military HR.
• You will be the Data Protection lead for the organisation and will have responsibility for ensuring that all Public and Non-Public funds are compliant with policy.
• Internal Auditor for funds.
• To be the Protected Vetting Records Officer (PVRO).
• Provide advice and financial information.
• Manage the Quality Assurance of personnel administration procedures.
• Ensure staff support is provided.
• Attend regular meetings to ensure smooth running of businesses within the unit.
• Act as focal point for the day to day administration for the site.
• Manage working practices.
• To line manage the cohort of 4 Civil Servants in 100 Regt RA.
• To support the Station Commander in any other personnel related tasks as directed.
• Undertake the following training, if not already qualified:

• Residential Audit Training Course (3 Weeks Worthy Down).
• DLE Online Audit Training Course.
• Data Protection Officer Training.

Person specification
Essential Skills Required

• You will have excellent oral and written communication skills and have an ability to tailor your approach to liaise with internal and external partners daily.
• Good attention to detail and the ability to work independently and in a team.
• IT proficiency in Microsoft Office packages (Outlook, Word, Excel, MS Teams).
• You will need to be able to demonstrate time management and interpersonal skills.
• Ability to assimilate new information quickly.
• Computer literate with sound planning and organisational skills.

Desirable Skills

• A background working in either audit or finance.
• Ability to prioritise evolving workloads.
• Already hold a qualification in Regimental Accounting / All Arms Fund Manager.

Behaviours
We\’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Managing a Quality Service
• Making Effective Decisions
• Communicating and Influencing
• Leadership

We only ask for evidence of these behaviours on your application form:

• Delivering at Pace
• Leadership

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Pension contribution: 28.97%
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a Personal Statement (maximum 500 words )detailing why you are suitable for the position.
At application stage, you will be assessed your CV , Personal Statement (500 words) and the following behaviours:

• Delivering at Pace
• Leadership.

Applications will be sifted using the CV, Personal Statement, and Behaviours that have been chosen for this campaign, but in the event of a high number of applications, a sift will be conducted on the lead behaviour \’Leadership\’ only.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
At interview stage you will be assessed against the following behaviours:

• Communicating & Influencing
• Delivering at Pace
• Making Effective Decisions
• Managing a Quality Service

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact

• Name : Sarah Thorne
• Email :

Recruitment team

• Email :

Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: #J-18808-Ljbffr