Army - Information Manager

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

1st (United Kingdom) Division is the UK’s light and airborne division which is rapidly deployable and optimised for complex terrain. Our purpose is to fight and win battles on land. The Division comprises of a Headquarters located in York and nine Brigade headquarters based around the country with the posts being advertised in three of these, 4 Light Brigade Combat Team (Catterick), 7 Light Mechanised Brigade Combat Team (Cottesmore) and 11 Security Force Assistance Brigade (Aldershot).

Working within a Brigade Headquarters, our civilian staff deliver crucial outputs and play a meaningful part of the team. When you see our service personnel being reported on in the media whilst out on operations around the world, providing support and help to others overseas and at home, or out training so they can be the best at what they do, you will have immense pride knowing you played some part in making it happen.

We are seeking highly motivated Information Managers in Aldershot, Cottesmore, Catterick and Grantham to support 1st (UK) Division and provide specialist Information Management (IM) knowledge to the Brigade Commander and the wider Brigade. This position is advertised at 37 hours a week. Offers will be made to the successful candidate in each location. We will keep a reserve list of all candidates who pass the interview, and you may be contacted within 12 months regarding other similar vacancies at your preferred location.

The Information Manager post enables information superiority across the Brigade, including its units, and maintains integrated management processes and services to provide exploitable information on time, in the right place and format, to maximise freedom of action. As an Information Manager you will:

• Support Unit dependencies on all Information Management (IM) issues, ensuring proper Governance and maximum exploitation of all information resources.
• Provide advice on IM policy and initiatives and support the resultant change programmes within the division.
• Support implementation of policy on Information Governance to ensure proper management of, and efficient access to, all information stored on any medium, throughout its life cycle.
• Be the Subject Matter Expert (SME) on SharePoint etc providing advice and guidance to other branches to enable them to work more efficiently.
• Support the management of IM implications of Freedom of Information policy, particularly Records Management.
• Responsible for Records Management in the Brigade and support implementation of Records Management within the Brigade.
• Manage all IM projects and initiatives (particularly the introduction of Electronic Working Practices).
• Line management of AO Information Support Assistants (ISA’s).
• Create the organisations file plan.
• Prioritise own tasks to efficiently support team outputs.
• Support problem solving via the application of policy direction or detailed instructions.
• Efficiently provide relevant information to support senior staff decision making.
• Use appropriate methods of communication such as email, Skype/Teams or face-to-face, taking into consideration the needs of the audience.
• Represent HQ at higher formation or external conferences/meetings when required.

The ideal candidate will be well organised and will possess strong written and verbal communication skills. They will be able to quickly build good working relationships with a variety of partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds. They will have good Information Technology skills, including basic Microsoft Office 365, and have excellent time management skills. They will use initiative to prioritise work with minimal direction whilst maintaining an excellent attention to detail.

Essential

• Good information technology skills, including basic Microsoft Office 365 packages.
• Excellent time management skills.

Behaviours

We will assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• Highly competitive pension scheme.
• Personal and professional development of skills.
• Alternative working patterns for many roles.
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave.
• 6 days special leave per year which can be used for volunteering activities.

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments.

The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking.

Successful candidates must undergo a criminal record check and meet the security requirements before they can be appointed. The level of security needed is security check.

This Job Is Broadly Open To The Following Groups:

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.