At a Glance
- Tasks: Support the Provost and Dean by managing diaries, communications, and travel arrangements.
- Company: Join UK Management College, a dynamic higher-education provider focused on career-driven education.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive work environment.
- Other info: Fast-paced role with opportunities for professional growth and collaboration.
- Why this job: Be at the heart of academic leadership and make a real impact in education.
- Qualifications: 3+ years as an Executive Assistant with strong organisational and communication skills.
Location: Salford – UKMC Campus (On-site)
Contract: Full-time, Permanent
Working Hours: Monday to Friday, 9:00 AM – 5:00 PM (37.5 hours per week, including a 30-minute paid break)
Salary: £28,000 – £30,000 per annum
Reports to: Provost & Dean
Company Description
UK Management College (UKMC) is a growing higher-education provider offering a range of business-focused and professional programmes. Our focus is on delivering practical, career-driven education that prepares students for real opportunities in industry. We work with experienced academics, established professionals, and industry partners to ensure our courses remain relevant, supportive, and high-quality. Our Salford campus is one of our key teaching locations and is home to a diverse community of staff and students. UKMC is an organisation where people work collaboratively, support one another, and take pride in providing a positive student experience. As we continue to expand our programmes and operations, we are looking for individuals who demonstrate professionalism, reliability, and a genuine commitment to education.
Job Description
The Executive Assistant to the Provost & Dean plays a vital role in ensuring the smooth operation of the Executive Office. This position requires a proactive, highly organised professional who can manage complex diaries, coordinate communications, and act as a trusted representative of the Provost and Dean. You will work closely with senior leaders, academic departments, external stakeholders, and the Executive Assistant to the CEO. This is a fast-paced role that involves sensitive information, forward planning, and the ability to respond quickly to changing priorities. The ideal candidate is confident, discreet, detail-focused, and committed to providing exceptional executive support within a higher-education environment.
Key Responsibilities
- Diary & Meeting Management: Manage and coordinate the diaries of the Provost and Dean, ensuring effective planning and preparation. Conduct regular check-ins to review upcoming engagements, invitations, and priorities. Organise internal and external meetings, including room bookings, tech setup, and refreshments. Work collaboratively with the Executive Assistant to the CEO to align scheduling across the leadership team.
- Travel Coordination: Arrange and oversee travel and accommodation for the Provost and Dean. Coordinate travel to other UKMC campuses and off-site activities. Manage travel-related expense processing and reimbursement.
- Preparation & Briefing: Prepare briefing notes, presentation materials, and meeting packs. Liaise with senior leadership to gather accurate and relevant information. Conduct ad-hoc research to support meetings, presentations, and strategic planning.
- Stakeholder & Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Filter and respond to communications on behalf of the Provost and Dean, where appropriate. Meet and greet visitors, ensuring a professional and welcoming experience.
- Documentation & Correspondence: Maintain organised and secure filing systems, handling confidential information with discretion. Draft correspondence, reports, and documents for the Provost and Dean. Support ad-hoc projects and research to assist decision-making and project delivery.
- Event Support: Assist the Marketing Team with staff events, including planning logistics and preparing materials.
- General Executive Office Support: Provide wider support to the Leadership Team as required, including workload prioritisation. Take minutes across committees, working groups, and cross-campus meetings. Work closely with the Executive Assistant to the CEO to ensure smooth running of executive functions. Undertake all other duties necessary to support the efficiency of the Executive Office.
Person Specification
Skills & Competencies: Proficient in Microsoft Office (Word, PowerPoint, Excel) and digital scheduling tools. Highly organised with strong planning skills and flexibility to handle changing priorities. Excellent written and verbal communication skills; able to prepare professional documentation. Discreet, diplomatic, and trustworthy, with a strong commitment to confidentiality. Able to remain calm under pressure while managing multiple deadlines. Proactive, self-motivated, and confident in managing workload independently. Exceptional attention to detail and commitment to high-quality output.
Knowledge & Experience: Minimum of 3 years’ experience as a Personal Assistant or Executive Assistant. Strong proficiency in Microsoft Office and standard administrative practices. IAAP Certified Administrative Professional (CAP) or similar qualification is desirable. Experience supporting senior leaders, ideally within higher education, is highly advantageous.
Executive Assistant to Provost and Dean in Salford employer: UK Management College
UK Management College is an excellent employer, offering a supportive work culture that values proactive individuals in the Quality & Compliance Lead role. Located in Manchester, employees benefit from 28 days of annual leave, a comprehensive pension scheme, and ample opportunities for career progression, making it a rewarding place to grow professionally while contributing to meaningful compliance initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Provost and Dean in Salford
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like UK Management College.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like UK Management College.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant to Provost and Dean in Salford
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to UK Management College.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of UK Management College. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at UK Management College
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with UK Management College, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at UK Management College, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for UK Management College could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at UK Management College as they’re likely seeking a candidate who can enhance their workplace culture.
