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- Tasks: Support the Provost & Dean with diary management, travel coordination, and stakeholder communication.
- Company: Join UK Management College, a growing provider of career-focused education.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Be a key player in a dynamic executive office and make a real impact.
- Qualifications: 3+ years as an Executive Assistant, strong Microsoft Office skills, and excellent communication.
- Other info: Fast-paced role with opportunities for growth in higher education.
The predicted salary is between 24000 - 30000 ÂŁ per year.
Location: Salford – UKMC Campus (On‑site)
Contract: Full‑time, Permanent
Working Hours: Monday to Friday, 9:00 AM – 5:00 PM (37.5 hours per week, including a 30‑minute paid break)
Salary: £28,000 – £30,000 per annum
Reports to: Provost & Dean
Company Description
UK Management College (UKMC) is a growing higher‑education provider offering a range of business‑focused and professional programmes. Our focus is on delivering practical, career‑driven education that prepares students for real opportunities in industry. We work with experienced academics, established professionals, and industry partners to ensure our courses remain relevant, supportive, and high‑quality. Our Salford campus is one of our key teaching locations and is home to a diverse community of staff and students. UKMC is an organisation where people work collaboratively, support one another, and take pride in providing a positive student experience. As we continue to expand our programmes and operations, we are looking for individuals who demonstrate professionalism, reliability, and a genuine commitment to education.
Job Description
The Executive Assistant to the Provost & Dean plays a vital role in ensuring the smooth operation of the Executive Office. This position requires a proactive, highly organised professional who can manage complex diaries, coordinate communications, and act as a trusted representative of the Provost and Dean. You will work closely with senior leaders, academic departments, external stakeholders, and the Executive Assistant to the CEO. This is a fast‑paced role that involves sensitive information, forward planning, and the ability to respond quickly to changing priorities. The ideal candidate is confident, discreet, detail‑focused, and committed to providing exceptional executive support within a higher‑education environment.
Key Responsibilities
- Diary & Meeting Management
- Manage and coordinate the diaries of the Provost and Dean, ensuring effective planning and preparation.
- Conduct regular check‑ins to review upcoming engagements, invitations, and priorities.
- Organise internal and external meetings, including room bookings, tech setup, and refreshments.
- Work collaboratively with the Executive Assistant to the CEO to align scheduling across the leadership team.
- Travel Coordination
- Arrange and oversee travel and accommodation for the Provost and Dean.
- Coordinate travel to other UKMC campuses and off‑site activities.
- Manage travel‑related expense processing and reimbursement.
- Preparation & Briefing
- Prepare briefing notes, presentation materials, and meeting packs.
- Liaise with senior leadership to gather accurate and relevant information.
- Conduct ad‑hoc research to support meetings, presentations, and strategic planning.
- Stakeholder & Relationship Management
- Build and maintain positive relationships with internal and external stakeholders.
- Filter and respond to communications on behalf of the Provost and Dean, where appropriate.
- Meet and greet visitors, ensuring a professional and welcoming experience.
- Documentation & Correspondence
- Maintain organised and secure filing systems, handling confidential information with discretion.
- Draft correspondence, reports, and documents for the Provost and Dean.
- Support ad‑hoc projects and research to assist decision‑making and project delivery.
- Event Support
- Assist the Marketing Team with staff events, including planning logistics and preparing materials.
- General Executive Office Support
- Provide wider support to the Leadership Team as required, including workload prioritisation.
- Take minutes across committees, working groups, and cross‑campus meetings.
- Work closely with the Executive Assistant to the CEO to ensure smooth running of executive functions.
- Undertake all other duties necessary to support the efficiency of the Executive Office.
Person Specification
Skills & Competencies
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and digital scheduling tools.
- Highly organised with strong planning skills and flexibility to handle changing priorities.
- Excellent written and verbal communication skills; able to prepare professional documentation.
- Discreet, diplomatic, and trustworthy, with a strong commitment to confidentiality.
- Able to remain calm under pressure while managing multiple deadlines.
- Proactive, self‑motivated, and confident in managing workload independently.
- Exceptional attention to detail and commitment to high‑quality output.
Knowledge & Experience
- Minimum of 3 years' experience as a Personal Assistant or Executive Assistant.
- Strong proficiency in Microsoft Office and standard administrative practices.
- IAAP Certified Administrative Professional (CAP) or similar qualification is desirable.
- Experience supporting senior leaders, ideally within higher education, is highly advantageous.
Executive Assistant in Salford employer: UK Management College
Contact Detail:
UK Management College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Salford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the inside scoop on opportunities at UKMC or elsewhere.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with UKMC's values and how they align with your own. This will help you showcase your commitment to providing exceptional support in a higher-education environment.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and professional. Try mock interviews with friends or family to refine your responses and ensure you come across as confident and capable.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the UKMC team and contributing to a positive student experience.
We think you need these skills to ace Executive Assistant in Salford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant qualifications. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting the Provost and Dean. Share specific examples of how you've successfully managed complex tasks in the past. Let us know why you’d be a great fit for our team!
Showcase Your Skills: Don’t forget to highlight your proficiency in Microsoft Office and any digital scheduling tools you’ve used. We’re looking for someone who can hit the ground running, so make sure we see your skills front and centre!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at UK Management College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed complex schedules or handled sensitive information. Be ready to discuss how you prioritise tasks and adapt to changing circumstances, as this role requires a high level of organisation and flexibility.
✨Communicate Clearly and Confidently
Practice your verbal and written communication skills before the interview. You might be asked to draft a sample email or summarise a meeting agenda. Being articulate and professional in your responses will reflect your ability to represent the Provost and Dean effectively.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your understanding of discretion. Share instances where you've maintained confidentiality in previous roles, and emphasise your commitment to professionalism in all interactions.