At a Glance
- Tasks: Support the Provost and Dean with diary management, travel coordination, and stakeholder relations.
- Company: Join UK Management College, a dynamic higher-education provider focused on career-driven education.
- Benefits: Enjoy a competitive salary, professional development, and a collaborative work environment.
- Other info: Fast-paced role with opportunities for growth in a supportive community.
- Why this job: Be at the heart of academic leadership and make a real impact in education.
- Qualifications: 3+ years as an Executive Assistant, strong Microsoft Office skills, and excellent communication.
The predicted salary is between 28000 - 30000 £ per year.
Location: Salford UKMC Campus (On-site)
Contract: Full-time, Permanent
Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (37.5 hours per week, including a 30-minute paid break)
Salary: £28,000 - £30,000 per annum
Reports to: Provost & Dean
Company Description: UK Management College (UKMC) is a growing higher-education provider offering a range of business-focused and professional programmes. Our focus is on delivering practical, career-driven education that prepares students for real opportunities in industry. We work with experienced academics, established professionals, and industry partners to ensure our courses remain relevant, supportive, and high-quality. Our Salford campus is one of our key teaching locations and is home to a diverse community of staff and students. UKMC is an organisation where people work collaboratively, support one another, and take pride in providing a positive student experience.
Job Description: The Executive Assistant to the Provost & Dean plays a vital role in ensuring the smooth operation of the Executive Office. This position requires a proactive, highly organised professional who can manage complex diaries, coordinate communications, and act as a trusted representative of the Provost and Dean. You will work closely with senior leaders, academic departments, external stakeholders, and the Executive Assistant to the CEO. This is a fast-paced role that involves sensitive information, forward planning, and the ability to respond quickly to changing priorities. The ideal candidate is confident, discreet, detail-focused, and committed to providing exceptional executive support within a higher-education environment.
- Key Responsibilities
- Diary & Meeting Management: Manage and coordinate the diaries of the Provost and Dean, ensuring effective planning and preparation. Conduct regular check-ins to review upcoming engagements, invitations, and priorities. Organise internal and external meetings, including room bookings, tech setup, and refreshments. Work collaboratively with the Executive Assistant to the CEO to align scheduling across the leadership team.
- Travel Coordination: Arrange and oversee travel and accommodation for the Provost and Dean. Coordinate travel to other UKMC campuses and off‑site activities. Manage travel‑related expense processing and reimbursement.
- Preparation & Briefing: Prepare briefing notes, presentation materials, and meeting packs. Liaise with senior leadership to gather accurate and relevant information. Conduct ad‑hoc research to support meetings, presentations, and strategic planning.
- Stakeholder & Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Filter and respond to communications on behalf of the Provost and Dean, where appropriate. Meet and greet visitors, ensuring a professional and welcoming experience.
- Documentation & Correspondence: Maintain organised and secure filing systems, handling confidential information with discretion. Draft correspondence, reports, and documents for the Provost and Dean. Support ad‑hoc projects and research to assist decision‑making and project delivery.
- Event Support: Assist the Marketing Team with staff events, including planning logistics and preparing materials.
- General Executive Office Support: Provide wider support to the Leadership Team as required, including workload prioritisation. Take minutes across committees, working groups, and cross‑campus meetings. Work closely with the Executive Assistant to the CEO to ensure smooth running of executive functions. Undertake all other duties necessary to support the efficiency of the Executive Office.
Person Specification
- Skills & Competencies: Proficient in Microsoft Office (Word, PowerPoint, Excel) and digital scheduling tools. Highly organised with strong planning skills and flexibility to handle changing priorities. Excellent written and verbal communication skills; able to prepare professional documentation. Discreet, diplomatic, and trustworthy, with a strong commitment to confidentiality. Able to remain calm under pressure while managing multiple deadlines. Proactive, self‑motivated, and confident in managing workload independently. Exceptional attention to detail and commitment to high‑quality output.
- Knowledge & Experience: Minimum of 3 years experience as a Personal Assistant or Executive Assistant. Strong proficiency in Microsoft Office and standard administrative practices. IAAP Certified Administrative Professional (CAP) or similar qualification is desirable. Experience supporting senior leaders, ideally within higher education, is highly advantageous.
For more information, please visit https://ukmc.ac.uk.
Executive Assistant to Provost and Dean in Manchester employer: UK Management College
UK Management College is an excellent employer, offering a supportive work culture that values proactive individuals in the Quality & Compliance Lead role. Located in Manchester, employees benefit from 28 days of annual leave, a comprehensive pension scheme, and ample opportunities for career progression, making it a rewarding place to grow professionally while contributing to meaningful compliance initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Provost and Dean in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know someone at UKMC. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching UKMC and its values. Show us how your skills align with our mission of providing high-quality education. We love candidates who are genuinely interested in what we do!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows professionalism and keeps you on our radar. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Executive Assistant to Provost and Dean in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant qualifications. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting the Provost and Dean. Share specific examples of how you've successfully managed similar responsibilities in the past.
Showcase Your Organisational Skills:In your application, emphasise your organisational prowess. Mention any tools or methods you use to stay organised, especially when juggling multiple tasks. We love candidates who can keep things running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our company culture there.
How to prepare for a job interview at UK Management College
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant to the Provost and Dean. Familiarise yourself with diary management, travel coordination, and stakeholder relationship management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed complex schedules or handled multiple priorities effectively. This is crucial for a role that requires exceptional attention to detail and the ability to remain calm under pressure.
✨Practice Professional Communication
Since you'll be drafting correspondence and preparing documentation, practice your written and verbal communication skills. Be ready to discuss how you tailor your communication style to different stakeholders, ensuring professionalism and clarity in all interactions.
✨Demonstrate Discretion and Trustworthiness
Given the sensitive nature of the information you'll handle, be prepared to discuss situations where you've maintained confidentiality and acted with discretion. This will reassure the interviewers that you can be trusted with important matters and represent the Provost and Dean appropriately.
