Vaccine and Immunisation Programme Operations Support

Overview

The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health. UKHSA\\\’s remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation\\\’s expert national health security agency UKHSA will:

• Prevent: anticipate threats to health and help build the nation\\\’s readiness, defences and health security
• Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
• Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
• Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
• Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities

Role and Department

Job overview We are looking for a V&I Programme Operations Support to join the Commercial, Vaccines and Countermeasures Delivery (CVCD) directorate. The CVCD directorate is pivotal to UKHSA\\\’s mission, overseeing the comprehensive delivery of commercial, contract management, and business development functions. It manages a vast commercial portfolio, ensuring the agency has the resources to address health security threats. The directorate leads the procurement, storage, and distribution of vaccines and countermeasures for national immunisation and emergency response programmes. It fosters industry partnerships, drives strategic market engagement, and builds supply chain resilience. Additionally, the team is responsible for investment governance, dispute management, and building commercial capabilities. They also develop and execute strategies for income generation, leveraging UKHSA\\\’s expertise and facilities to secure funding and commercial opportunities. This role is part of the Vaccines Programmes and Operations division and reports into the Vaccine Programme Operations Project Lead. This role supports the G7 lead, and SEO, in delivering on a set of immunisation programmes, taking action on the programme of work to contribute to continued supply of vaccine for those specific programmes. This role will support the operations and project management function within this team. Advert

The role of Vaccinations & Immunisations Programme Operations Support covers a diverse range of activities to support the delivery of the project\\\’s objectives, which will typically be moderate in complexity. You will support the smooth running of the project by supporting the Project Lead through operations processes, and the co-ordination of business management actions and activities on their behalf.

Working for UKHSA

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Main responsibilities

• Manage and liaise with internal and external stakeholders.
• Act as a point of contact for internal operations stakeholders across the Directorate.
• Implement and maintain systems to enable effective planning and scheduling.
• Supporting the development of business cases.
• Support and feed into correspondence relating to operations.
• Manage queries relating to project and operations support.
• Produce project status reports, performance data and research new information.
• Support the Project Lead with planning.
• Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
• Maintain a central repository of current and historic documentation in relation to projects and programmes being supported.
• Act as point of contact for project responses to requests for information and signpost accordingly.
• Monitor the project spend, compile budgets, and support the development of business cases.
• Support project and project/programme team by facilitating process sharing, meetings, note taking and governance.
• Maintain the project asset register.
• Maintain the project risk and issues log, working with risk managers to resolve issues and escalating where appropriate.
• Support the Governance and Reporting of a project/programme with data gathering from stakeholders to enable reporting and decision making, using standard templates.
• The job holder will be supported to work towards achieving Government Project Delivery Accreditation where they do not already hold this. This vacancy is using Success Profiles – GOV.UK and will assess your Behaviours, Strengths and Experience.

Qualifications and desirable criteria

• Ability to work independently in a fast-paced environment.
• Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
• Understands the importance of deliverables and milestones.
• Ability to work with limited supervision to tight and often changing timescales
• Excellent stakeholder engagement skills, with experience liaising with internal and external stakeholders to address project management and / or operational queries.
• Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
• Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
• Ability to quickly understand the core aspects of the vaccine programs that they are supporting, and how to access the range of expertise needed across to maximise impact.
• Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to support with the preparation of business cases.

Desirable Criteria

• Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.
• Experience of working in an operational role.

Successful candidates must pass a disclosure and barring security check. The level of security needed is Basic Personnel Security Standard.

This role is being offered as hybrid working based at any of our Core HQ\\\’s. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at one of UKHSA\\\’s core HQ\\\’s (Birmingham, Leeds, Liverpool, and London).

Pay ranges: £33,422-£40,731 (National); £35,587-£43,244 (Outer); £37,749-£45,353 (Inner). Plus public holidays and one privilege day for the King\\\’s birthday.

Benefits include defined benefit pension, cycle-to-work scheme, discounts, flexible working options, and parental leave provisions. Security and vetting requirements apply as part of pre-employment checks.

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply.

This is a Non-Reserved post under the Civil Service Nationality Rules. See Civil Service Nationality Rules for details.

Note: Late applications will not be considered. If you need information about eligibility or the right to work in the UK, refer to Civil Service guidelines.