Temporary Operations Administrator (Internal Only)

Temporary Operations Administrator (Internal Only)

We are The Bartlett, UCL’s global faculty of the built environment. Individually, our schools and sections lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world-leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well-being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes, and departments. It is made up 12 Schools, Centres, and Institutes, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world.

Further information about The School can be found online.

About the role

University College London (UCL) wishes to appoint a Temporary Operations Administrator. The post holder will be based at The Bartlett School of Sustainable Construction at the Bartlett Faculty of the Built Environment, a world-leading faculty ranked #1 in the world for Built Environment studies and #1 in the UK for its research environment. The post holder will deliver an effective and efficient operations function for the Bartlett School of Sustainable Construction, improving processes where appropriate. This is a fixed-term, full-time position ending 31 May 2027.

The successful applicant will be responsible for supporting the department’s move into temporary offices, setting up facilities in the temporary space, ensuring health and safety compliance through T100, recording and auditing health and safety requirements, ensuring colleagues are supported in their teaching and research activities in the space. And supporting the move back into the newly refurbished space at 1-19 Torrington Place.

The appointee is required to be educated to A Level or equivalent, and have demonstrable experience of providing office facilities and operational support in a department or organisation, as well as demonstratable experience of managing office moves and health and safety in an office environment.

They will also have demonstrable experience with finance and procurement: raising POs, paying invoices, account reconciliations, budget allocation, understanding budgets and variances. The successful candidate will show strong interpersonal skills, with the ability to liaise with a variety of people, both within UCL and external organisations.

A pro-active flexible, professional and customer-focused approach is required at all times ensuring a high level of service to colleagues and students. The ability to work independently and as part of a team to achieve team objectives, as well as excellent time management skills and the ability to prioritise and organise own workload are essential to this role.

Your application will be assessed based on how well the criteria set out in the person specification are met using examples to demonstrate this. Please read the Candidate Guidance document below.

A supporting statement is required which addresses the criteria in the person specification. We recommend copying and pasting these criteria to address in your statement.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Attached documents are available under links. Clicking a document link will initialize its download.