At a Glance
- Tasks: Manage educational procedures and support students from enquiry to completion.
- Company: UCL Institute for Materials Discovery, a leader in innovative research.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Flexible working across two campuses with excellent career development opportunities.
- Why this job: Join a dynamic team making a real impact in education and research.
- Qualifications: A levels or equivalent experience in educational administration required.
The predicted salary is between 33000 - 42000 € per year.
The UCL Institute for Materials Discovery (IMD) was established in 2014 within MAPS. The mission of the IMD is to link fundamental materials science, chemistry, physics, engineering and biological principles across the institution, to create new opportunities and developments in clean energy, nanotechnology, engineering and biomedicine. The IMD has a presence both at the UCL Main Campus in Bloomsbury and the UCL East Campus in Stratford, and the postholder will be required to spend time on both Campuses.
About the role
The IMD wishes to appoint a Senior Education Administrator who will specialise in ensuring effective procedures are documented and adopted for both taught and research courses and programmes, to include enquiries, applications, marketing, exams and progression. You will also be responsible for the management of all matters relating to teaching and learning activities of students from enquiry to completion, including the organisation of committees and processes relating to assessment, student and course records. The post holder will also assume full responsibility for the management and development of the Teaching and Learning Administrator (grade 6) within the Institute. The post holder will be required to spend time at both the UCL Bloomsbury and UCL East campuses. Time spent at each Campus will be agreed in conjunction with the line manager and some flexibility will be required.
The position is available for 12 months initially starting from May 2026.
About you
The successful applicant will be educated to A level (or equivalent) or have the relevant experience required having worked in an administrative role in higher/further education or a teaching and learning environment with course/programme admin experience. The applicant will have excellent verbal, written and interpersonal skills with the ability to liaise with a variety of people in a teaching and learning context. You will be able to prioritise and organise your own workload working both independently and as part of a team and be committed to advancing equality, diversity and inclusion.
Application Process
As part of your application, please ensure that you include the following documents:
- CV
- A cover letter highlighting how you meet each of the essential and desirable criteria outlined in the person specification.
The advert will close at 23.59 on Wednesday, 20 May, however we may close applications early if we receive a high volume of applications. Early application submission is recommended. As a minimum we will keep all adverts open for 2 weeks.
Enquiries should be addressed to Charlotte Pearce, Faculty Education Manager.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Bronze award, in recognition of our long-term commitment and ‘beacon’ status in advancing gender equality.
Senior Education Administrator in London employer: UK Dementia Research Institute
The UCL Institute for Materials Discovery (IMD) is an exceptional employer, offering a vibrant work culture that prioritises equality, diversity, and inclusion. With generous benefits such as 41 days of holiday, a defined benefit pension scheme, and opportunities for professional growth, employees are supported in both their personal and career development. Working across the UCL Bloomsbury and East campuses, staff enjoy a dynamic environment that fosters innovation in materials science and education.
Contact Detail:
UK Dementia Research Institute Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Education Administrator in London
✨Tip Number 1
Get to know the UCL Institute for Materials Discovery inside out! Familiarise yourself with their mission and values, especially around clean energy and biomedicine. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn to get the inside scoop on the role and the team dynamics. A friendly chat can give you insights that might just set you apart from other candidates.
✨Tip Number 3
Prepare for those tricky interview questions by practising your responses. Think about how your experience aligns with the responsibilities of managing teaching and learning activities. We all know practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, early applications are encouraged, so don’t wait until the last minute to hit that submit button!
We think you need these skills to ace Senior Education Administrator in London
Some tips for your application 🫡
Craft a Stellar CV:Your CV is your first impression, so make it count! Highlight your relevant experience in administrative roles and any specific achievements in education. Tailor it to reflect the skills mentioned in the job description.
Nail Your Cover Letter:This is your chance to shine! Use your cover letter to directly address how you meet the essential and desirable criteria. Be specific and give examples of your past experiences that align with the role.
Showcase Your Communication Skills:Since the role requires excellent verbal and written skills, make sure your application is clear and concise. Avoid jargon and keep it professional yet approachable. We want to see your personality shine through!
Apply Early!:Don’t wait until the last minute! The advert may close early if we get a lot of applications. Get your application in as soon as possible through our website to ensure you don’t miss out on this fantastic opportunity.
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Stuff
Make sure you’re well-versed in the IMD's mission and how it links materials science with clean energy and biomedicine. Brush up on the specific courses and programmes they offer, as well as any recent developments in these fields. This will show your genuine interest and help you connect your experience to their goals.
✨Showcase Your Admin Skills
Prepare examples of your previous administrative roles, especially in higher education or teaching environments. Be ready to discuss how you've managed processes like enquiries, applications, and assessments. Highlight your organisational skills and how you’ve improved procedures in past roles.
✨Communication is Key
Since the role requires liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Think of scenarios where you’ve successfully communicated complex information to different audiences. This will demonstrate your excellent verbal and written skills.
✨Emphasise Teamwork and Flexibility
The job involves working across two campuses, so be prepared to discuss your experience in collaborative environments. Share examples of how you’ve adapted to changing circumstances and worked effectively within a team. This will show that you can handle the flexibility required for this position.
