At a Glance
- Tasks: Support the Faculty Office with administrative tasks and coordinate meetings and events.
- Company: UCL, a top global university with a commitment to diversity and inclusion.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Encouraging applications from diverse backgrounds to foster creativity and innovation.
- Why this job: Join a dynamic team at a leading university and make a real impact.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. Today UCL has over 52,000 students and 14,500 staff and is one of the world’s top 10 universities. UCL’s Faculty of Population Health Sciences (FPHS), ranked third in the world for public health, is a global leader in public health research, working across disciplines to unravel complex health challenges, while educating the next generation of public and global health leaders.
As Faculty Assistant, you will play a key part in keeping the Faculty Office running smoothly, providing high-quality administrative support to members of the Faculty Senior Leadership Team. Working closely with the Faculty Executive Assistant, you’ll help coordinate diaries, meetings and events, ensure day-to-day office processes are well managed, and respond confidently to changing priorities in a busy, fast-paced environment. This role will suit someone highly organised and service-focused, with excellent attention to detail, strong communication skills and the confidence to work with discretion across a wide range of stakeholders.
You’ll be an experienced administrator (educated to A level/NVQ Level 4 or equivalent, or able to demonstrate substantial relevant experience) with a strong track record of supporting senior colleagues in a busy, complex organisation. You’ll bring excellent organisational and time-management skills, confidence juggling multiple priorities, and the attention to detail needed to produce accurate work under pressure. With strong written and verbal communication skills, you’ll be comfortable working with tact, discretion and professionalism with a wide range of stakeholders. You’ll be proactive and resourceful, able to work independently while knowing when to seek guidance, and you’ll be an advanced user of Microsoft Office (including Outlook, Word, Excel, PowerPoint and Teams).
The advert will close on Sunday 7th June at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended. As a minimum we will keep all adverts open for 2 weeks.
What we offer: As well as the exciting opportunities this role presents we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan and expenses
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver Award, in recognition of our commitment to advancing gender equality.
Faculty Assistant in London employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London, where diversity is celebrated and innovation thrives. As a Faculty Assistant, you will benefit from generous leave entitlements, a supportive environment for professional growth, and access to a range of employee benefits, including a defined benefit pension scheme and wellness programmes. Join a globally recognised institution that values your contributions and fosters a community committed to public health excellence.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Faculty Assistant in London
✨Tip Number 1
Get to know the Faculty of Population Health Sciences! Research their projects and initiatives so you can speak confidently about how your skills align with their goals during interviews. This shows you're genuinely interested and not just another applicant.
✨Tip Number 2
Network like a pro! Reach out to current or former staff on LinkedIn, or attend relevant events. Building connections can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Practice your interview skills! Mock interviews with friends or family can help you articulate your experience and demonstrate your organisational skills. Remember, confidence is key, so don’t shy away from showcasing your strengths.
✨Tip Number 4
Apply through our website for the best chance! Make sure to tailor your personal statement to highlight how you meet the essential criteria. A well-crafted application can set you apart from the crowd, so take your time with it!
We think you need these skills to ace Faculty Assistant in London
Some tips for your application 🫡
Tailor Your Personal Statement:Make sure to customise your personal statement to highlight how you meet the essential and desirable criteria. We want to see your unique skills and experiences that align with the role of Faculty Assistant.
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, don’t forget to showcase your organisational prowess. Share examples of how you've managed multiple priorities or supported senior colleagues in a busy environment.
Be Professional and Tactful:You’ll be working with a variety of stakeholders, so it’s crucial to demonstrate your strong communication skills. Use clear and professional language in your application to reflect your ability to handle sensitive situations with discretion.
Apply Early!:We might close applications early if we get a lot of interest, so don’t wait until the last minute. Get your application in as soon as you can through our website to ensure you don’t miss out on this exciting opportunity!
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Faculty Assistant role. Familiarise yourself with the key responsibilities, such as diary management and event coordination. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised and maintained attention to detail under pressure.
✨Communicate Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or using video recordings to refine your delivery and ensure you come across as professional and approachable.
✨Demonstrate Proactivity and Resourcefulness
The interviewers will be looking for someone who can work independently and take initiative. Prepare to share specific instances where you identified a problem and took steps to resolve it without being prompted. This will show that you’re proactive and resourceful, which is crucial in a fast-paced environment.
