At a Glance
- Tasks: Support the Faculty Office with administrative tasks and coordinate meetings and events.
- Company: UCL, a top global university with a commitment to diversity and inclusion.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Encouraging applications from diverse backgrounds to foster creativity and innovation.
- Why this job: Join a dynamic team at a leading university and make a real impact in public health.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. Today UCL has over 52,000 students and 14,500 staff and is one of the world’s top 10 universities. UCL’s Faculty of Population Health Sciences (FPHS), ranked third in the world for public health, is a global leader in public health research, working across disciplines to unravel complex health challenges, while educating the next generation of public and global health leaders.
As Faculty Assistant, you will play a key part in keeping the Faculty Office running smoothly, providing high-quality administrative support to members of the Faculty Senior Leadership Team. Working closely with the Faculty Executive Assistant, you’ll help coordinate diaries, meetings and events, ensure day-to-day office processes are well managed, and respond confidently to changing priorities in a busy, fast-paced environment. This role will suit someone highly organised and service-focused, with excellent attention to detail, strong communication skills and the confidence to work with discretion across a wide range of stakeholders.
You’ll be an experienced administrator (educated to A level/NVQ Level 4 or equivalent, or able to demonstrate substantial relevant experience) with a strong track record of supporting senior colleagues in a busy, complex organisation. You’ll bring excellent organisational and time-management skills, confidence juggling multiple priorities, and the attention to detail needed to produce accurate work under pressure. With strong written and verbal communication skills, you’ll be comfortable working with tact, discretion and professionalism with a wide range of stakeholders. You’ll be proactive and resourceful, able to work independently while knowing when to seek guidance, and you’ll be an advanced user of Microsoft Office (including Outlook, Word, Excel, PowerPoint and Teams).
As a minimum we will keep all adverts open for 2 weeks. A full job description and person specification can be accessed at the bottom of this page. Please use the personal statement section to explain how you meet each of the essential and desirable criteria outlined in the person specification.
What we offer: As well as the exciting opportunities this role presents we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan and expenses
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver Award, in recognition of our commitment to advancing gender equality.
Executive Faculty Assistant in London employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London, where diversity is celebrated and innovation thrives. As part of the Faculty of Population Health Sciences, you will have access to extensive professional development opportunities, generous benefits including 41 days of holiday, and a supportive environment that values your contributions. Join us in shaping the future of public health while enjoying a fulfilling career at one of the world's leading universities.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Faculty Assistant in London
✨Tip Number 1
Get to know the Faculty of Population Health Sciences! Research their projects and initiatives, and be ready to discuss how your skills can contribute to their goals. This shows genuine interest and helps you stand out.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend relevant events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about examples from your past experiences that showcase your organisational skills and ability to handle multiple priorities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining UCL and being part of our vibrant community.
We think you need these skills to ace Executive Faculty Assistant in London
Some tips for your application 🫡
Tailor Your Personal Statement:Make sure to customise your personal statement to highlight how you meet the essential and desirable criteria. We want to see your unique skills and experiences that align with the role of Executive Faculty Assistant.
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a good story about your time-management prowess!
Be Professional and Personable:When writing your application, strike a balance between professionalism and a friendly tone. We’re looking for someone who can communicate effectively with a range of stakeholders, so let your personality shine through!
Apply Early!:Don’t wait until the last minute to submit your application. We might close applications early if we get a lot of interest, so get your application in through our website as soon as you can!
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Faculty Assistant role. Familiarise yourself with UCL's Faculty of Population Health Sciences and its mission. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in a busy environment. Highlight your experience with diary management, event coordination, and any tools you use to stay organised, especially Microsoft Office applications.
✨Communicate with Confidence
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently. Be ready to demonstrate your ability to work with various stakeholders and handle sensitive information with discretion.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the Faculty or the team you'll be working with. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
