At a Glance
- Tasks: Provide top-notch administrative support for staff and students in a dynamic academic environment.
- Company: Join UCL, London's Global University, known for its commitment to diversity and innovation.
- Benefits: Enjoy 41 days of holiday, a pension scheme, and access to on-site facilities like a gym and nursery.
- Other info: Flexible working hours and a supportive team culture await you!
- Why this job: Make a real difference in an academic setting while developing your skills and career.
- Qualifications: A levels or equivalent experience in higher education with strong communication and IT skills.
The predicted salary is between 24000 - 28000 £ per year.
This is a fixed term maternity cover position, from 3rd August 2026 – 30 July 2027. This post is one of three identical roles and provides professional, comprehensive administrative support for staff and students in SELCS. The post holder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will build and maintain good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately. The post is cyclical in nature, experiencing peaks and troughs across the academic year. The post holder is expected to take annual leave appropriately and occasionally, with notice, need to work outside of standard office hours to meet the requirements of the post (time off in lieu will be given in these instances).
The successful applicant will have been educated to A level or equivalent or have previous experience of working in a Higher Education institution in an academic unit or in a comparable role. They need to have excellent communication and interpersonal skills, with written and spoken English at a native‑speaker level and the ability to use an appropriate tone for different situations. They will be a good team player, able and willing to work both collaboratively within a team and independently when required. With excellent attention to detail, they will have strong IT skills, with experience of using Microsoft Office packages in a professional setting to a high standard. The successful candidate will have a positive and helpful approach to work and an understanding of other people’s perspectives.
What we offer:
- 41 days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On‑site nursery
- On‑site gym
- Enhanced maternity, paternity and adoption pay
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity and to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce, including people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.
Administrative Officer (Operations) in London employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a supportive and inclusive work environment that prioritises employee well-being and professional growth. With generous benefits such as 41 days of holiday, enhanced family leave policies, and access to on-site facilities like a gym and nursery, staff can enjoy a balanced work-life experience. The collaborative culture fosters strong relationships among colleagues, making it an ideal place for those seeking meaningful and rewarding employment in the heart of London.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer (Operations) in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCL, especially in SELCS. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. We recommend practising your responses with a friend to boost your confidence and ensure you highlight your teamwork and communication skills.
✨Tip Number 3
Show off your IT skills! Be ready to discuss your experience with Microsoft Office and any other relevant software. Maybe even bring examples of how you've used these tools effectively in past roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and contributing to a diverse and inclusive workplace.
We think you need these skills to ace Administrative Officer (Operations) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Officer. We want to see how you can support our team and contribute to SELCS, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since excellent communication is key for this role, ensure your written application reflects your ability to convey information clearly and effectively. Use a professional yet friendly tone, just like we do at StudySmarter, to demonstrate your interpersonal skills.
Highlight Your IT Proficiency:We’re looking for someone with strong IT skills, especially in Microsoft Office. Be sure to mention any specific software or tools you’ve used in previous roles that would be relevant to this position. Show us you’re tech-savvy and ready to hit the ground running!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we offer at StudySmarter!
How to prepare for a job interview at UK Dementia Research Institute
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Officer in Operations. Familiarise yourself with the job description and think about how your skills and experiences align with the requirements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since excellent communication is key for this position, prepare examples that demonstrate your interpersonal skills. Think of situations where you've successfully collaborated with colleagues or resolved conflicts. Practising these scenarios will help you articulate your experiences clearly during the interview.
✨Highlight Your Attention to Detail
Attention to detail is crucial in administrative roles. Be ready to discuss specific instances where your meticulousness made a difference, whether it was in managing documents or ensuring accuracy in reports. This will illustrate your capability to handle the cyclical nature of the job effectively.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, peak periods in the academic year, or how they support professional development. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
