At a Glance
- Tasks: Support daily operations and provide high-level admin assistance to senior staff.
- Company: Join a leading academic centre in clinical research and education.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Dynamic environment with a commitment to equality, diversity, and inclusion.
- Why this job: Be part of a diverse team making a real impact in health research and education.
- Qualifications: A level education or equivalent experience in high-quality HR admin support.
The predicted salary is between 30000 - 40000 £ per year.
The UCL Institute for Liver & Digestive Health is a major academic centre within the clinical consortium UCL-Partners (UCLP). We are one of the most international clinical research hubs in the world. Our aim is to develop and implement an extensive network of clinical excellence in North-East London. We are based at the Royal Free campus in Rowland Hill Street, Hampstead. We are also a major education site in Liver and Digestive Medicine, providing training for UCL medical students, specialist registrars, graduate students, and post-doctoral fellows from all over the world.
About the role: The position is based in the UCL Institute for Liver Digestive Health on the Royal Free Campus with the primary role to proactively support the day-to-day function of the Institute with the aim of delivering excellence in research and education. The post holder will provide high-level administrative support to the Scientific and Clinical Director and to other senior Professorial staff within the Institute. He/She will support the academics with their day-to-day managerial and administrative duties, as relating to their research and teaching responsibilities at UCL. This post is permanent and it is not suitable for UCL sponsorship.
About you: The post holder will provide high-level administrative support and will:
- Act as a Personal Assistant to the Scientific and Clinical Director, taking full responsibility for diary management, the scheduling of events and meetings, arranging itineraries and travel arrangements to UK and overseas conferences and meetings;
- Be responsible for maintaining the Institute’s website, ensuring that the website has up-to-date information on staff, publications, grants, seminars and links to other departments, and establish and manage ILDH social media profiles;
- Maintain an awareness and observation of Fire and Health & Safety Regulations;
- Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager;
- Be educated to A level standard, or equivalent, or have acquired equivalent senior administrative experience;
- Have substantial experience of providing a high quality HR admin support.
The extensive list of duties is enclosed within Job description and person specification attached to this advert.
What we offer: 41 days holiday (27 days annual leave, 8 bank holiday and 6 closure days), additional 5 days’ annual leave purchase scheme, defined benefit career average revalued earnings pension scheme (CARE), cycle to work scheme and season ticket loan, immigration loan, relocation scheme for certain posts, on-site nursery, on-site gym, enhanced maternity, paternity and adoption pay, employee assistance programme: Staff Support Service, discounted medical insurance.
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce, including people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
Institute Administrator employer: UK Dementia Research Institute
The UCL Institute for Liver & Digestive Health offers a dynamic and supportive work environment at the Royal Free campus in Hampstead, where employees are encouraged to thrive in their roles while contributing to groundbreaking research and education in liver and digestive medicine. With generous benefits such as 41 days of holiday, a defined benefit pension scheme, and a commitment to equality and diversity, this institution not only prioritises employee well-being but also fosters professional growth and development within a globally recognised academic setting.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Institute Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the UCL Institute for Liver & Digestive Health on LinkedIn. A friendly chat can give us insider info about the role and help us stand out.
✨Tip Number 2
Prepare for the interview by researching the latest projects and publications from the Institute. Showing that we’re clued up on their work will impress the hiring team and demonstrate our genuine interest.
✨Tip Number 3
Practice common interview questions with a mate. We can even throw in some role-specific scenarios to get comfortable with how to respond to questions about administrative support and HR tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, it shows we’re serious about joining the team at UCL.
We think you need these skills to ace Institute Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Institute Administrator role. Highlight your relevant experience in high-level administrative support and any specific skills that match the job description. We want to see how you can contribute to our mission!
Showcase Your Skills:Don’t forget to emphasise your organisational skills, especially in diary management and event scheduling. Mention any experience you have with maintaining websites or managing social media profiles, as these are key parts of the role. Let us know what makes you stand out!
Be Professional Yet Personable:While we appreciate professionalism, don’t hesitate to let your personality shine through in your application. We’re looking for someone who can fit into our team and contribute positively to our work environment. A friendly tone can go a long way!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets to the right people. Plus, you’ll find all the details you need about the role and our values there!
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Institute Administrator position. Familiarise yourself with the specific tasks mentioned in the job description, such as diary management and maintaining the Institute’s website. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in high-level administrative support. Think of specific examples where you've successfully managed schedules, organised events, or provided HR admin support. Highlighting these skills will reassure the interviewers that you can handle the demands of the position.
✨Research the Institute
Take some time to learn about the UCL Institute for Liver & Digestive Health and its mission. Understanding their focus on research and education will allow you to tailor your answers and show how you can contribute to their goals. Mentioning recent projects or initiatives can also impress the interviewers.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the role and the team. You might ask about the current projects the Institute is working on or how they measure success in this position. This shows your enthusiasm and helps you gauge if the role is the right fit for you.
