For almost 200 years, UCL Laws has been one of the leading centres of legal education in the world. Our community of intellectually dynamic scholars responds to today's global challenges, and through our research, we help to shape government policy, national and international law and its practice. At the heart of legal London, we attract the leading figures in the field to contribute to our vibrant programme of events, informing public debate and understanding of contemporary social, legal, environmental and economic issues.
The UCL Laws student body numbers around 1250 students, divided between 850 undergraduate, 350 taught graduate, and 50 graduate research students. The faculty has an academic staff of around 70 professors, lecturers and readers, as well as many visiting professors and distinguished judicial visitors. Throughout our long history, we have been committed to the values of the founders of UCL: justice, liberty and equal rights for all.
The Faculty of Laws has a large and experienced professional services team, led by the Director of Operations. It is structured to support defined areas of academic activity and the governance, management, operations and leadership of the Faculty. The Faculty Operations Team is responsible for the smooth running of the Faculty’s day to day operations including HR, finance and purchasing, estates management, and administrative support.
About the role
This role provides first line HR administrative support to the Faculty. The post holder will help to deliver a customer focused, effective, efficient, and proactive HR service, working collaboratively with wider Faculty function and central teams. A key part of the role is to respond to HR queries, helping colleagues to navigate HR processes, and ensuring accurate, timely support across recruitment and the wider employee lifecycle.
The post holder will also support the finance function of the Faculty and will be responsible for processing and monitoring interdepartmental transfers, liaising with the Finance Officer and school finance to ensure accurate project codes are set up and accounts are reconciled. The role also manages expense and travel claims, raises purchase orders and ensures invoices are actioned in a timely manner.
About you
The successful candidate will be a highly organised and accurate administrator, who has experience of finance administration and of working in a deadline driven environment, in a Higher Education Institution, or similarly complex organisation. They will have strong attention to detail, good planning skills, and the ability to manage a varied workload to ensure that HR and finance processes are completed on time.
The successful candidate will possess strong communication and interpersonal skills, with an ability to work cooperatively with colleagues and deliver a positive HR and Finance service to internal and external contacts.
The deadline for applications is 30 July 2026. Interviews are likely to take place in the week commencing 10 August 2026.
A job description and person specification can be found at the bottom of this page.
This role is offered on a full-time basis, fixed term for a period of 12 months, to provide cover for the substantive post holder. The role is expected to start as soon as possible in August.
For queries about the role not covered by the job description, please contact Thea Gibbs at thea.gibbs@ucl.ac.uk.
For queries about the process, accessibility or reasonable adjustments, please contact lawshr@ucl.ac.uk.
What we offer
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion
As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/
Attached documents are available under links. Clicking a document link will initialize its download.
HR and Finance Administrator employer: UK Dementia Research Institute
At the UCL Institute for Materials Discovery, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our commitment to employee growth is evident through ample networking opportunities with leading experts in academia and industry, as well as our generous benefits package, including 41 days of holiday and a defined benefit pension scheme. Join us in our mission to advance materials research and make a meaningful impact in the field of biosensing technology, all while enjoying the vibrant atmosphere of London.
Contact Details:
UK Dementia Research Institute Recruitment Team
