At a Glance
- Tasks: Support the Faculty Office with administrative tasks and coordinate meetings and events.
- Company: UCL, a top global university with a commitment to diversity and inclusion.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Great career growth opportunities in a fast-paced, collaborative environment.
- Why this job: Join a dynamic team at a leading university and make a real impact in public health.
- Qualifications: A level/NVQ Level 4 or equivalent experience in administration.
The predicted salary is between 30000 - 40000 £ per year.
UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. Today UCL has over 52,000 students and 14,500 staff and is one of the world’s top 10 universities.
UCL’s Faculty of Population Health Sciences (FPHS), ranked third in the world for public health (ShanghaiRanking's 2026), is a global leader in public health research, working across disciplines to unravel complex health challenges, while educating the next generation of public and global health leaders. Our exciting cross-disciplinary community encompasses eight institutes and schools, including the Global Business School for Health – the world’s first business school dedicated to health. We offer a range of high-quality undergraduate, postgraduate and professional programmes in all areas of population health and clinical sciences.
As Faculty Assistant, you will play a key part in keeping the Faculty Office running smoothly, providing high-quality administrative support to members of the Faculty Senior Leadership Team. Working closely with the Faculty Executive Assistant, you’ll help coordinate diaries, meetings and events, ensure day-to-day office processes are well managed, and respond confidently to changing priorities in a busy, fast-paced environment.
This role will suit someone highly organised and service-focused, with excellent attention to detail, strong communication skills and the confidence to work with discretion across a wide range of stakeholders.
You’ll be an experienced administrator (educated to A level/NVQ Level 4 or equivalent, or able to demonstrate substantial relevant experience) with a strong track record of supporting senior colleagues in a busy, complex organisation. You’ll bring excellent organisational and time-management skills, confidence juggling multiple priorities, and the attention to detail needed to produce accurate work under pressure. With strong written and verbal communication skills, you’ll be comfortable working with tact, discretion and professionalism with a wide range of stakeholders. You’ll be proactive and resourceful, able to work independently while knowing when to seek guidance, and you’ll be an advanced user of Microsoft Office (including Outlook, Word, Excel, PowerPoint and Teams).
As a minimum we will keep all adverts open for 2 weeks.
What we offer:
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan and expenses
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver Award, in recognition of our commitment to advancing gender equality.
Faculty Assistant employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London. As a Faculty Assistant, you will benefit from generous leave entitlements, a supportive environment for professional growth, and access to a range of employee benefits including a defined benefit pension scheme and wellness programmes. Join a globally recognised institution that values diversity and fosters innovation, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Faculty Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCL, especially in the Faculty of Population Health Sciences. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching UCL’s values and recent projects. We want to show that we’re not just interested in the role but also passionate about contributing to their mission in public health.
✨Tip Number 3
Practice common interview questions with a mate. We need to nail our responses, especially around organisation and communication skills, which are key for the Faculty Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, we can tailor our personal statement to highlight how we meet the essential criteria.
We think you need these skills to ace Faculty Assistant
Some tips for your application 🫡
Tailor Your Personal Statement:Make sure to customise your personal statement to highlight how you meet the essential and desirable criteria outlined in the job description. We want to see your unique skills and experiences that make you a perfect fit for the Faculty Assistant role!
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, don’t forget to showcase your organisational and time-management skills. Give us examples of how you've successfully juggled multiple priorities in previous roles.
Be Professional and Discreet:You’ll be working with a variety of stakeholders, so it’s important to demonstrate your ability to communicate with tact and professionalism. Share experiences where you’ve had to handle sensitive information or situations with discretion.
Apply Early!:We recommend submitting your application as soon as possible since we might close the advert early if we get a lot of applications. Don’t miss out on this opportunity – head over to our website and apply today!
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Faculty Assistant role. Familiarise yourself with the key responsibilities like diary management and event coordination. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail under pressure.
✨Communicate Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and answering potential questions.
✨Be Proactive and Resourceful
The job description highlights the need for a proactive approach. Think of instances where you took initiative in previous roles. Be prepared to share these stories during the interview to illustrate your ability to work independently while knowing when to seek guidance.
