At a Glance
- Tasks: Support the Faculty Office with admin tasks, diary management, and event coordination.
- Company: Join UCL, a top global university with a rich history of inclusivity.
- Benefits: Enjoy 41 days holiday, a pension scheme, and access to an on-site gym.
- Other info: Diverse and inclusive workplace committed to equality and innovation.
- Why this job: Be part of a dynamic team making a real impact in public health education.
- Qualifications: A-levels or equivalent experience, strong organisational and communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. Today UCL has over 52,000 students and 14,500 staff and is one of the world’s top 10 universities.
UCL’s Faculty of Population Health Sciences (FPHS), ranked third in the world for public health (ShanghaiRanking's 2026), is a global leader in public health research, working across disciplines to unravel complex health challenges, while educating the next generation of public and global health leaders. Our exciting cross-disciplinary community encompasses eight institutes and schools, including the Global Business School for Health – the world’s first business school dedicated to health. We offer a range of high-quality undergraduate, postgraduate and professional programmes in all areas of population health and clinical sciences.
As Faculty Assistant, you will play a key part in keeping the Faculty Office running smoothly, providing high-quality administrative support to members of the Faculty Senior Leadership Team. Working closely with the Faculty Executive Assistant, you’ll help coordinate diaries, meetings and events, ensure day-to-day office processes are well managed, and respond confidently to changing priorities in a busy, fast-paced environment.
This role will suit someone highly organised and service-focused, with excellent attention to detail, strong communication skills and the confidence to work with discretion across a wide range of stakeholders.
You’ll be an experienced administrator (educated to A level/NVQ Level 4 or equivalent, or able to demonstrate substantial relevant experience) with a strong track record of supporting senior colleagues in a busy, complex organisation. You’ll bring excellent organisational and time-management skills, confidence juggling multiple priorities, and the attention to detail needed to produce accurate work under pressure. With strong written and verbal communication skills, you’ll be comfortable working with tact, discretion and professionalism with a wide range of stakeholders. You’ll be proactive and resourceful, able to work independently while knowing when to seek guidance, and you’ll be an advanced user of Microsoft Office (including Outlook, Word, Excel, PowerPoint and Teams).
The advert will close on Sunday 7th June at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended. As a minimum we will keep all adverts open for 2 weeks.
A full job description and person specification can be accessed at the bottom of this page. Please use the personal statement section to explain how you meet each of the essential and desirable criteria outlined in the person specification.
If you have any queries regarding the vacancy or the application process, please contact Renata Adamcova at r.adamcova@ucl.ac.uk. If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact fphs.hr@ucl.ac.uk.
As well as the exciting opportunities this role presents we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan and expenses
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver Award, in recognition of our commitment to advancing gender equality.
Executive Faculty Assistant employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London, where diversity is celebrated and innovation thrives. As part of the Faculty of Population Health Sciences, you will benefit from extensive professional development opportunities, generous holiday allowances, and a supportive environment that prioritises employee well-being. Join us to contribute to groundbreaking public health research while enjoying a range of benefits designed to enhance your work-life balance.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Faculty Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCL, especially in the Faculty of Population Health Sciences. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching UCL’s values and recent projects. We want to show that we’re not just interested in the role but also passionate about contributing to their mission in public health.
✨Tip Number 3
Practice common interview questions with a mate. Focus on showcasing our organisational skills and ability to handle multiple priorities, as these are key for the Executive Faculty Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, we can tailor our personal statement to highlight how we meet the essential criteria.
We think you need these skills to ace Executive Faculty Assistant
Some tips for your application 🫡
Tailor Your Personal Statement:Make sure to customise your personal statement to highlight how you meet the essential and desirable criteria outlined in the job description. We want to see your unique skills and experiences shine through!
Show Off Your Organisational Skills:As an Executive Faculty Assistant, being organised is key! Use your application to demonstrate your time-management abilities and how you've successfully juggled multiple priorities in past roles. We love a proactive approach!
Be Professional and Personable:When writing your application, keep it professional but don’t be afraid to let your personality show! Strong communication skills are essential, so make sure your written tone reflects your ability to engage with a wide range of stakeholders.
Apply Early!:Don’t wait until the last minute to submit your application. We may close applications early if we receive a high volume, so get your application in through our website as soon as you can to avoid missing out!
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Faculty Assistant role. Familiarise yourself with the key tasks like diary management, event coordination, and communication with stakeholders. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities or streamlined processes. Be ready to discuss specific tools or methods you use to stay organised, especially with Microsoft Office applications.
✨Communicate with Confidence
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common interview questions that highlight your ability to communicate effectively with various stakeholders, showcasing your tact and professionalism.
✨Be Proactive and Resourceful
The role calls for someone who can work independently while knowing when to seek guidance. Think of instances where you took initiative in your previous roles or solved problems creatively. This will illustrate your proactive nature and resourcefulness, which are key traits for success in a fast-paced environment.
