At a Glance
- Tasks: Support the Head of Research and manage various administrative activities.
- Company: Join UCL's leading biosciences division with a vibrant community.
- Benefits: 41 days holiday, hybrid working, and a supportive work environment.
- Other info: Diversity and inclusion are at the heart of our values.
- Why this job: Be part of a dynamic team making a real impact in research.
- Qualifications: A Level education or equivalent experience, with strong planning skills.
The predicted salary is between 33000 - 42000 £ per year.
Biosciences is one of the largest Divisions within UCL with 600 staff and 2040 undergraduate and postgraduate taught students, and a leading centre for research and teaching in the biological sciences. It brings together one of the UK’s largest and most diverse life sciences communities, with strong integration across experimental, field, and computational approaches. Research spans evolutionary and population genetics, ecology and the environment, cell and developmental biology, computational biology, neuroscience, and structural and molecular biology. This work is supported by advanced scientific infrastructure and platforms (including light, electron and cryoEM microscopy, NMR, mass spectrometry, molecular biology and genomics) and a large community of 350 postgraduate research students integrated within doctoral research programmes.
This is an exciting opportunity to join the Divisional team of Executive Assistants to undertake a wide range of management, planning and organisational activities. The post holder will work closely with the Head of the Research Department, academic and research staff and Divisional professional services teams, as well as other colleagues across the Faculty and beyond.
About the role
The main purpose of this position is to play a key role in the Division, as part of its Professional Services Team, in providing essential support for the successful administration and operation of a Research Department across a range of areas. These will include PA support to the Head of the Research Department and other senior academics, and working with staff, business, and finance processes and administration. This is a fixed-term role until 2 August 2027 and is eligible for hybrid working with a minimum of 60% on site.
About you
You must be educated to A Level standard or equivalent, or have substantial relevant experience, and have experience of successfully planning a range of events. You must also have the ability to prioritise effectively, have excellent time management skills and the ability to work independently. Confidence and willingness to work collaboratively with a wide range of stakeholders is also essential.
What we offer
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
Our commitment to Equality, Diversity, and Inclusion
As London’s Global University, we know that diversity and inclusion are fundamental drivers of creativity, innovation, and excellence, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong, thrive, and reach our full potential. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.
Executive Assistant (fixed term) employer: UK Dementia Research Institute
UCL's Biosciences Division is an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation within one of the UK's largest life sciences communities. With generous benefits including 41 days of holiday, a defined benefit pension scheme, and a commitment to equality and diversity, employees are supported in their professional growth while contributing to groundbreaking research and education. The opportunity for hybrid working and engagement with a diverse range of stakeholders makes this role particularly rewarding for those seeking meaningful employment in a dynamic academic environment.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (fixed term)
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We think you need these skills to ace Executive Assistant (fixed term)
Some tips for your application 🫡
Show Off Your Relevant Experience:For a temporary role in biology, make sure to highlight any specific lab techniques or research experiences you've participated in. If you've worked on any projects, mention your contributions and what you learned – this is what will catch UK Dementia Research Institute's eye!
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Reflect Your Passion for Biology:Let your enthusiasm shine through your application! We want to see your genuine interest in biology and any recent trends or discoveries that fascinate you. This will show UK Dementia Research Institute you’re not just a good choice for the role, but also a super-motivated candidate who’s keen to contribute!
How to prepare for a job interview at UK Dementia Research Institute
✨Show Off Your Lab Skills
Since this is a biology role, be ready to discuss your hands-on experience in the lab. We should highlight any techniques or experiments you've performed that relate to the job, as those practical skills could really impress your interviewers at UK Dementia Research Institute.
✨Brush Up on Key Concepts
Make sure we're familiar with recent developments in the field of biology. Interviewers might throw in some technical questions related to current research or methodologies. A quick review of recent papers or breakthroughs could give us a unique angle during our chat with UK Dementia Research Institute.
✨Emphasise Flexibility and Learning
Given that this is a temporary role, we should stress our adaptability and eagerness to learn. Employers like UK Dementia Research Institute want to know that we're ready to hit the ground running. Share examples of how we've quickly adjusted to new environments or tasks in the past.
✨Prepare a Quick Project Summary
It might be useful to prepare a brief overview of any relevant projects or studies we've worked on. We can frame it in a way that showcases our contributions and what we learned, demonstrating how that experience will be beneficial in our role at UK Dementia Research Institute.
