At a Glance
- Tasks: Provide high-level executive support to the Executive Director and manage complex schedules.
- Company: Join UCL's Institute for Global Health, a leader in global health research.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Other info: Part-time role with flexible hours until April 2029.
- Why this job: Make a real impact on global health while developing your professional skills.
- Qualifications: A-level qualified or equivalent experience, with strong organisational and diary management skills.
The predicted salary is between 36433 - 41833 £ per year.
The UCL Institute for Global Health (IGH) is at the heart of UCL’s Grand Challenge of Global Health. The Institute’s vision is for a world where international policy on global health is informed by world-class research. IGH aims to support the development of robust solutions to aspects of the world’s major global health challenges through scholarly outputs, education, public engagement, translational research, and ultimately by influencing public policy and professional practice.
The Lancet Countdown: tracking progress on health and climate change, is an independent, international research collaboration, that works to track the evolving links between health and climate change globally, regionally and nationally, in partnership with The Lancet and the World Health Organization. Its aim is to inform a robust response to climate change that protects and promotes human health.
We are looking for an experienced Executive Assistant to join our team.
About the role
The postholder will join the Lancet Countdown Global Secretariat in central London where they will be responsible for providing high level executive support to Dr. Marina Romanello, Executive Director of the Lancet Countdown on Health and Climate Change. The postholder will be responsible for diary and office management, balancing competing priorities, handling complex situations and understanding the need for flexibility that is required for a busy schedule. The postholder will need to support some discrete finance activities related to Dr. Romanello’s area of work.
This is a part-time role (i.e. 0.4 FTE, 14.6 hours per week) and it is available until 30 April 2029 in the first instance. Due to the fast-paced nature of the team and the need for regular executive support, our preference is for the contracted hours to be worked across the week rather than concentrated into a small number of full days. We anticipate this may be delivered through a daily working pattern of approximately 2-3 hours per day, although alternative arrangements may be discussed with the successful candidate.
Salary range: £36,433 - £41,833 per annum (including London Allowance), depending on experience, pro-rata for part-time staff.
About you
It is essential that the successful candidate is A-level qualified or has equivalent relevant experience. They will also have:
- Experience working in a senior EA role for a large or complex organisation
- Prior experience in complex diary management
- Experience of servicing high-level committees (with diverse membership) and minute taking
- Experience of implementing and maintaining efficient office systems and procedures
- Excellent organisational skills with the ability to prioritise a varied and demanding workload and maintain accuracy within this
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits, some of which are below:
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
Executive Assistant employer: UK Dementia Research Institute
At the UCL Institute for Materials Discovery, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our commitment to employee growth is evident through ample networking opportunities with leading experts in academia and industry, as well as our generous benefits package, including 41 days of holiday and a defined benefit pension scheme. Join us in our mission to advance materials research and make a meaningful impact in the field of biosensing technology, all while enjoying the vibrant atmosphere of London.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
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We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
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How to prepare for a job interview at UK Dementia Research Institute
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As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
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Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to UK Dementia Research Institute. Plus, it’s a tangible way to discuss our achievements!
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Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to UK Dementia Research Institute. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
