At a Glance
- Tasks: Coordinate administrative support for PGR programmes and enhance student experience.
- Company: The Bartlett, UCL’s leading faculty in the built environment.
- Benefits: 41 days holiday, hybrid working, gym access, and a final salary pension scheme.
- Other info: Embrace diversity and inclusion in a vibrant university environment.
- Why this job: Join a dynamic team making a real impact on students' academic journeys.
- Qualifications: Experience in administration, strong communication skills, and ability to manage workloads.
The predicted salary is between 33000 - 42000 € per year.
We are The Bartlett, UCL’s global faculty of the built environment. Individually, our schools and sections lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world‑leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well‑being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes and departments. It is made up of 12 Schools, Centres and Institutes, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world.
The post holder is part of the Faculty Education Administration and Student Experience team who work together in a close network of teams that support all our students. They will also work as part of one or several programme teams incorporating close working with professional services and academic staff.
About the role
This is available as a UCL Internal Secondment opportunity only until 30 March 2027. All external applications will be automatically rejected. You will coordinate administrative support for several PGR programmes and assist in achieving a high quality and timely service to current and prospective students and staff, as well as overseeing support for all matters relating to supervision and programme support activities. This includes from enquiry to pre‑viva stage, managing the completion of tasks and processes relating to student and supervisor support, and the maintenance of programme records including engagement monitoring. You will line manage one administrator, and work closely alongside other team members to achieve consistent and high‑quality PGR provision across all Bartlett depts. You will also work closely alongside departmental colleagues, especially Graduate Tutors, to provide an effective service. You will ensure effective procedures are adopted and documented for dealing with all aspects of the administration and achieve a high quality and timely service to current and prospective students and staff.
About you
You will have substantial administrative experience in a busy office environment with good communication and interpersonal skills. You will have the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context. You will be able to oversee the workload of a team, and have the ability to review and analyse information. You will be proactive with the ability to work independently and as a team. You will also be able to manage a busy workload and meet time‑critical schedules whilst maintaining a commitment to high quality service. The role involves interaction with many people within and external to UCL and requires a proactive, highly organised, and efficient individual with a professional attitude, willingness to help, and the ability to work collaboratively and problem solve effectively.
What we offer
- 41 Days holiday (including 27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Hybrid working
- Final Salary Pension Scheme
- Cycle to work scheme
- Season ticket loan
- On‑site nursery
- On‑site gym
- Enhanced maternity, paternity and adoption pay
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Education Coordinator employer: UK Dementia Research Institute
The Bartlett at UCL is an exceptional employer, offering a vibrant work culture that prioritises collaboration and innovation within the built environment sector. With generous benefits such as 41 days of holiday, hybrid working options, and a commitment to employee growth through diverse opportunities, staff are empowered to thrive in their roles while contributing to meaningful educational experiences for students from around the globe.
Contact Detail:
UK Dementia Research Institute Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Education Coordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at The Bartlett through LinkedIn or other platforms. A friendly chat can give us insider info on the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching The Bartlett’s values and recent projects. We want to show that we’re not just interested in the job, but also in contributing to their mission of enhancing well-being through built environments.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. We need to articulate our administrative experience and how it aligns with the role of Education Coordinator, so let’s nail those responses!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression. Let’s express our enthusiasm for the role and appreciation for the opportunity to interview.
We think you need these skills to ace Education Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to reflect the specific skills and experiences that match the Education Coordinator role. Highlight your administrative experience and how it aligns with the responsibilities outlined in the job description.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, it's crucial to demonstrate your strong communication and interpersonal skills. Use examples from your past experiences where you've effectively communicated with students or staff.
Be Proactive in Your Approach:The job requires a proactive attitude, so make sure to convey this in your application. Share instances where you've taken initiative in previous roles, especially in managing workloads or improving processes.
Apply Through Our Website:Don't forget to submit your application through our official website! This ensures that your application is processed correctly and gives you the best chance of being considered for the role.
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Stuff
Before the interview, dive deep into The Bartlett's mission and values. Understand their approach to education and how they support students. This will help you align your answers with their goals and show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past administrative roles that highlight your organisational skills and ability to manage multiple tasks. Think about times when you improved processes or provided exceptional support to students and staff.
✨Be a Team Player
Since the role involves working closely with various teams, be ready to discuss your collaborative experiences. Share examples of how you've successfully worked with others to achieve common goals, especially in a busy office environment.
✨Ask Thoughtful Questions
At the end of the interview, have a few insightful questions prepared. Ask about the challenges the team currently faces or how they measure success in student support. This shows your proactive nature and genuine interest in contributing to their mission.
