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- Tasks: Provide administrative support for teaching and learning activities in a dynamic educational environment.
- Company: Join UCL's Faculty of Medical Sciences, a leader in medical education and research.
- Benefits: Enjoy 41 days holiday, a pension scheme, and access to an on-site gym.
- Why this job: Be part of a collaborative team making a real impact in medical education.
- Qualifications: Administrative experience and strong communication skills are essential.
- Other info: Flexible hybrid working with excellent career development opportunities.
The predicted salary is between 31904 - 35575 £ per year.
Bringing together six UCL divisions and institutes – Cancer Institute, Eastman Dental Institute, Division of Medicine, Division of Infection and Immunity, Division of Surgery and Interventional Sciences and the UCL Medical School – the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.
The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.
The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students. They will also work as part of one or several programme teams incorporating close working with professional services and academic staff.
About the Role
You will provide efficient and professional administrative support for all aspects of teaching and learning activities, assisting in achieving a high quality and timely service to current and prospective students, and staff relating to the designated courses/programmes and beyond. The post holder will interact with many people within and external to UCL, and work closely with our partner organisation, thus will need a professional approach, a collaborative mindset, and a focus on contributing to a positive and supportive team environment to adequately execute the duties outlined. Working as part of a wider programme team/(s) to provide specialist administration to designated postgraduate taught (PGT) degree programmes, ensuring effective procedures are adopted and documented for dealing with all aspects of the administration.
- The post is graded at GRADE 5, the annual salary for which ranges from pro-rata of £31,904 – £35,575 per annum inclusive of London Allowance.
- This role is fixed-term until 31 August 2026, 0.5 FTE
- The role will mainly be based at UCL’s Bloomsbury Campus
- This role is eligible for hybrid working with 40-60% on site. Ideally, the postholder will be onsite every Thursday and on alternative Tuesdays. Some flexibility may be able to be explored where required
- A full job description and person specification can be accessed at the bottom of this page.
- Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
- The advert will close on 30 October 2025 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications.
- The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit ucl.ac.uk/ways-of-working to find out more.
- If you have any queries about the role or application process please contact Irina Rotaru (I.Donici@ucl.ac.uk ).
- If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Deepak Singh (Deepak.Singh@ucl.ac.uk).
About You
You should have administrative experience in a busy office environment with good communication and interpersonal skills and the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context.
You will be proactive with the ability to work independently and as a team. You will also be able to manage a busy workload and meet time-critical schedules whilst maintaining a commitment to high-quality service.
What We Offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) pro rata
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
The full range of staff benefits can be found here
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here
Attached documents are available under links. Clicking a document link will initialize its download.
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Education Assistant (PGT) employer: UK Dementia Research Institute
Contact Detail:
UK Dementia Research Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Education Assistant (PGT)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCL, especially those in the Faculty of Medical Sciences. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching UCL’s teaching and learning activities. Show us you’re genuinely interested in how we support students and contribute to a positive team environment.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various people, being clear and confident in your responses will help you stand out during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, you’ll find all the details you need right there.
We think you need these skills to ace Education Assistant (PGT)
Some tips for your application 🫡
Tailor Your Personal Statement: Make sure to customise your personal statement to highlight how you meet the essential and desirable criteria outlined in the person specification. We want to see how your skills and experiences align with what we're looking for!
Show Off Your Communication Skills: Since this role involves interacting with a variety of people, it's crucial to demonstrate your communication and interpersonal skills. Use examples from your past experiences to showcase how you've effectively liaised with others in a busy environment.
Be Proactive and Organised: We love candidates who can manage their workload efficiently! Highlight any experiences where you've successfully juggled multiple tasks or projects, showing us that you can thrive in a fast-paced setting while maintaining high-quality service.
Apply Through Our Website: Don't forget to submit your application through our website! It's the best way to ensure your application is seen by the right people. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at UK Dementia Research Institute
✨Know Your Role
Make sure you thoroughly understand the responsibilities of the Education Assistant role. Familiarise yourself with the specific administrative tasks and how they contribute to the overall student experience. This will help you demonstrate your enthusiasm and suitability during the interview.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, be prepared to discuss your communication style. Share examples of how you've effectively interacted with students and staff in previous roles, highlighting your ability to adapt your approach based on the audience.
✨Emphasise Teamwork
The job requires a collaborative mindset, so come ready to talk about your experiences working in teams. Think of specific instances where you contributed to a positive team environment or helped resolve conflicts, as this will show your potential to fit into their close-knit teams.
✨Prepare Questions
Interviews are a two-way street, so prepare thoughtful questions about the role and the faculty. Ask about the challenges they face in administration or how they measure success in this position. This shows your genuine interest and helps you assess if it's the right fit for you.
