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- Tasks: Support the administration of the Critical Care programme and engage with students and staff.
- Company: Join UCL's Faculty of Life Sciences, a diverse and inclusive environment.
- Benefits: 41 days holiday, flexible working, and professional development opportunities.
- Why this job: Make a real impact on student experiences while developing your skills.
- Qualifications: Strong organisational skills and a proactive, student-focused attitude.
- Other info: Dynamic role with opportunities for growth and collaboration.
The predicted salary is between 28800 - 43200 £ per year.
The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of four areas: Clinical, Programmes, Research, and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.
We’re looking for a brilliant and proactive Education Administrator to support the administration and delivery of the Critical Care programme in the Faculty of Life Sciences. This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career within the new FLS Education Administration and Student Experience (EASE) team. We’re looking for organised and student-focused individuals to support our undergraduate and postgraduate programmes within the Faculty of Life Sciences.
Providing professional administrative support and information to our students, the post holder will work closely with external partners along with our students and esteemed academic staff. You’ll play a key role in managing the academic cycle, from induction and timetabling to assessments and exam boards, while providing responsive support to students and staff. You’ll work closely with academic leads and NHS partners to ensure smooth programme delivery and may also contribute to student engagement activities such as socials, field trips, and open days. There’s also scope to support improvement projects using Excel and Power Apps, and to collaborate across the wider team when needed. If you’re proactive, detail-oriented, and passionate about supporting students, we’d love to hear from you!
Key Responsibilities- Supporting admissions, enrolment, and timetabling
- Supporting in person assessments and exam boards
- Liaison with academics, external stakeholders and wider UCL
- Responding to student and staff queries
- Contribute to wider activities across the Programme and EASE Team and support other programmes as needed
The post is available until 4 January 2027 in the first instance.
Working ArrangementsThis is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required. We will consider applications to work on a part-time, flexible and job share basis wherever possible. This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff.
This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities. You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.
About youYou’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.
What we OfferA job description and person specification can be accessed at the bottom of this page. If you have any queries about the role, please contact fls.hr@ucl.ac.uk. If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the Faculty of Life Sciences HR Team at fls.hr@ucl.ac.uk.
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work.
As well as the exciting opportunities this role presents, we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holidays, and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Relocation scheme for certain posts
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
Education Administrator 0.6 FTE employer: UK Dementia Research Institute
Contact Detail:
UK Dementia Research Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Education Administrator 0.6 FTE
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Faculty of Life Sciences. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the Critical Care programme and think about how your skills align with the role. Show them you’re not just another candidate, but someone who’s genuinely interested in making a difference.
✨Tip Number 3
Practice makes perfect! Get a mate to do a mock interview with you. This will help you articulate your thoughts clearly and build confidence, so you can shine when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot a quick thank-you email to express your appreciation for the opportunity. It shows you’re professional and keen, which can leave a lasting impression.
We think you need these skills to ace Education Administrator 0.6 FTE
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Education Administrator role. We want to see how you can support our students and contribute to the EASE team!
Show Your Passion: Let your enthusiasm for education shine through in your application. We’re looking for proactive individuals who are genuinely excited about supporting students and improving their experience, so don’t hold back!
Be Detail-Oriented: Since this role involves managing various administrative tasks, it’s crucial to demonstrate your attention to detail. Make sure your application is free from typos and clearly structured – we love a well-organised submission!
Apply Through Our Website: For the best chance of success, make sure to submit your application through our official website. This way, you’ll ensure it reaches the right people and you’ll be considered for this fantastic opportunity with us!
How to prepare for a job interview at UK Dementia Research Institute
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Education Administrator role. Familiarise yourself with the key tasks like supporting admissions, timetabling, and liaising with academics. This will help you demonstrate your enthusiasm and readiness to contribute effectively.
✨Showcase Your Organisational Skills
Since the role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially during peak periods.
✨Communicate Clearly and Confidently
Strong communication is essential for this position. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about how you would handle student queries or collaborate with external partners, showcasing your proactive approach.
✨Emphasise Your Flexibility and Adaptability
This role involves responding to rapidly changing priorities, so be prepared to discuss how you've adapted to change in previous roles. Share specific examples that highlight your ability to remain calm and effective under pressure, which will resonate well with the interviewers.
