At a Glance
- Tasks: Provide top-notch administrative support for staff and students in a dynamic academic environment.
- Company: Join a leading university committed to diversity and inclusion.
- Benefits: Enjoy 41 days of holiday, a pension scheme, and on-site facilities.
- Other info: Flexible working hours and opportunities for professional growth.
- Why this job: Make a real difference in an academic setting while developing your skills.
- Qualifications: A levels or equivalent experience in higher education with strong communication skills.
The predicted salary is between 24000 - 28000 £ per year.
This is a fixed term maternity cover position, from 3rd August 2026 – 30 July 2027. This post is one of three identical roles and provides professional, comprehensive administrative support for staff and students in SELCS. The post holder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will build and maintain good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately. The post is cyclical in nature, experiencing peaks and troughs across the academic year. The post holder is expected to take annual leave appropriately and occasionally, with notice, need to work outside of standard office hours to meet the requirements of the post (time off in lieu will be given in these instances).
The successful applicant will have been educated to A level or equivalent or have previous experience of working in a Higher Education institution in an academic unit or in a comparable role. They need to have excellent communication and interpersonal skills, with written and spoken English at a native‑speaker level and the ability to use an appropriate tone for different situations. They will be a good team player, able and willing to work both collaboratively within a team and independently when required. With excellent attention to detail, they will have strong IT skills, with experience of using Microsoft Office packages in a professional setting to a high standard. The successful candidate will have a positive and helpful approach to work and an understanding of other people’s perspectives.
What we offer:
- 41 days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On‑site nursery
- On‑site gym
- Enhanced maternity, paternity and adoption pay
Our commitment to Equality, Diversity and Inclusion: As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity and to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce, including people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.
Administrative Officer (Operations) employer: UK Dementia Research Institute
UCL is an exceptional employer, offering a supportive and inclusive work environment that prioritises employee well-being and professional growth. With generous benefits such as 41 days of holiday, enhanced family leave policies, and access to on-site facilities like a gym and nursery, staff can enjoy a balanced work-life experience. The collaborative culture fosters strong relationships among colleagues, making it an ideal place for those seeking meaningful and rewarding employment in the heart of London.
Contact Details:
UK Dementia Research Institute Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer (Operations)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the institution. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the department and its projects. Show us that you’re genuinely interested in SELCS and how you can contribute to their goals. Tailor your answers to reflect their values!
✨Tip Number 3
Practice your communication skills! Since this role requires excellent interpersonal abilities, consider doing mock interviews with friends or family. Get comfortable discussing your experiences and how they relate to the job.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re enthusiastic about the position. Plus, it’s a great way to reiterate your interest!
We think you need these skills to ace Administrative Officer (Operations)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Officer. We want to see how you can support our team and contribute to SELCS, so don’t hold back on showcasing your relevant background!
Show Off Your Communication Skills:Since excellent communication is key for this role, ensure your written application reflects your ability to convey information clearly and effectively. Use a professional yet friendly tone, just like we do at StudySmarter, to demonstrate your interpersonal skills.
Highlight Your IT Proficiency:We’re looking for someone with strong IT skills, especially in Microsoft Office. Be sure to mention any specific software you’re comfortable with and provide examples of how you’ve used these tools in previous roles to enhance your administrative tasks.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our community at StudySmarter!
How to prepare for a job interview at UK Dementia Research Institute
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrative Officer position. Familiarise yourself with the key tasks mentioned in the job description, such as providing administrative support and collaborating with academic colleagues. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since excellent communication is crucial for this role, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to adapt your tone or approach based on the audience. Practising these scenarios can help you articulate your experiences clearly during the interview.
✨Highlight Your Teamwork Experience
This position requires a good team player who can also work independently. Be ready to discuss specific instances where you've successfully collaborated with others, as well as times when you took the initiative on your own. This balance will showcase your versatility and ability to fit into their team dynamic.
✨Prepare for Peak Times
Given the cyclical nature of the role, think about how you handle busy periods and tight deadlines. Prepare to discuss strategies you've used in the past to manage your workload effectively during peak times. This will demonstrate your understanding of the role's demands and your proactive approach to challenges.
