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- Tasks: Support vital research teams with data management and coordination for impactful environmental projects.
- Company: Join UKCEH, a leader in environmental research with a collaborative culture.
- Benefits: Enjoy 27 days annual leave, flexible working, and a generous pension contribution.
- Why this job: Make a real difference in environmental research while developing your organisational skills.
- Qualifications: Strong organisational skills and attention to detail; experience with MS Word and SharePoint is a plus.
- Other info: Hybrid working model and opportunities for personal growth in a supportive team.
The predicted salary is between 31942 - 33898 £ per year.
Salary - £31,942 - £33,898. Hybrid working (50/50). Permanent. Wallingford, Oxfordshire based. Closing date for applications: 16 February 2026. We reserve the right to close this advert early if we find the right candidate, so we encourage you to apply early.
UKCEH is hiring an Administrative Support Officer (ASO) to play a vital role at the heart of our Tender Support and Research Development and Impact (RD&I) Teams. This is an exciting opportunity for an organised, proactive individual who is skilled at managing information, coordinating activities, and supporting effective organisational processes.
The ASO provides essential administrative, data management, and coordination support, helping to ensure the smooth and efficient operation of bids, tenders, and funding-related activities across the organisation. Acting as a key member of the team, the role helps maintain accurate, accessible, and up-to-date information that enables informed decision-making and effective collaboration.
By maintaining high-quality records, contributing to structured workflows, and enabling timely communication and reporting, the ASO plays an important part in successful funding outcomes and strengthening UKCEH’s research impact. This role offers the chance to work with colleagues across the organisation, contribute to meaningful environmental research, and be part of a supportive and collaborative team.
Your main responsibilities
- Database & Workflow Management: maintaining accurate and up-to-date records, monitoring their progress through the workflow, reconciling information across tools, and addressing any data gaps or inconsistencies.
- Reporting & Routine Cycles: running key weekly, monthly, and quarterly reports, keeping shared calendars and HUB information updated, and managing the administration and distribution of quarterly customer surveys.
- Day-to-Day Organisation: responsible for keeping file systems organised and compliant, assisting with the creation and upkeep of SharePoint HUB pages, and maintaining valid system logins.
- Supporting Tender Executives with Bid Activities: formatting and updating staff CVs, creating and maintaining accurate keyword profiles for staff, and formatting and collating submission documents using Adobe PDF Tools.
We welcome applicants who can demonstrate many of the following qualities. You do not need to meet every criterion to be a strong candidate.
Qualifications & qualities
- Strong organisational and coordination skills
- High attention to detail and accuracy in data handling
- Clear, professional written communication and follow up skills
- Ability to work effectively to daily, weekly, monthly, and quarterly deadlines
- Experience with, or willingness to develop skills in, SharePoint, Outlook, and Teams
- Comfortable navigating multi-stage administrative processes
- Strong MS Word skills (especially for document formatting)
- Proactive approach to identifying and resolving data gaps or inconsistencies
- Ability to handle confidential information appropriately
- Interest in learning complex processes and contributing to ongoing system improvements
Working at UKCEH is rewarding. Our science makes a real difference and enables people and the environment to prosper. We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years.
Benefits
- 27 days annual leave, plus 3 days for our Christmas closure
- 10% employer pension contribution
- Enhanced maternity and paternity leave (subject to qualifying requirements)
- 24-hour, 365-day access to support with physical, mental, social, health or financial issues plus access to our trained Welfare Officers
- Flexible working opportunities
- And much more
Please note: Unfortunately, we are unable to offer visa sponsorship for this role and this does not qualify for endorsement to support a Global Talent Visa application. If you are considering pursuing self-sponsorship, please indicate this in your application so we can take it into account during the recruitment process.
Administrative Support Officer in Wallingford employer: UK Centre for Ecology & Hydrology
Contact Detail:
UK Centre for Ecology & Hydrology Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Officer in Wallingford
✨Tip Number 1
Get to know the company! Research UKCEH and its mission. Understanding their work in environmental research will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend relevant events. Building relationships can give us insights into the role and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative support. Think about how your skills in organisation and data management can shine through in your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at UKCEH.
We think you need these skills to ace Administrative Support Officer in Wallingford
Some tips for your application 🫡
Get to Know the Role: Before you start writing, take a good look at the job description. Understand what the Administrative Support Officer role entails and think about how your skills match up. This will help us see why you're the perfect fit!
Tailor Your Application: Don’t just send a generic application! Make sure to highlight your organisational skills and attention to detail in your written application. Use examples from your past experiences that relate directly to the responsibilities mentioned in the job description.
Keep It Professional Yet Personal: While we want to see your personality shine through, remember to keep your tone professional. Clear and concise communication is key, so make sure your application is well-structured and free of any typos or errors.
Apply Early!: We encourage you to apply as soon as possible since we might close the advert early if we find the right candidate. Head over to our website to submit your application and don’t miss out on this exciting opportunity!
How to prepare for a job interview at UK Centre for Ecology & Hydrology
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Support Officer. Familiarise yourself with tasks like database management, reporting cycles, and supporting bid activities. This will help you demonstrate your knowledge and show how your skills align with what they need.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed information or coordinated activities. Be ready to discuss how you maintain accuracy and attention to detail in your work, as these are crucial for the position.
✨Communicate Clearly and Professionally
Practice your communication skills before the interview. You’ll need to convey information clearly and professionally, especially when discussing your experience with written communication. Consider preparing a few key points about your previous roles that highlight your ability to follow up and keep stakeholders informed.
✨Be Proactive About Problem-Solving
The job description mentions a proactive approach to identifying data gaps. Think of instances where you've taken the initiative to resolve issues or improve processes. During the interview, share these examples to illustrate your problem-solving mindset and willingness to contribute to ongoing improvements.
