Facilities & Business Support Coordinator in Leicester

The UK Government has established UK Fusion Energy (UKFE) Ltd, a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKFE is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype. Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid-century. The UK, led by UKFE, aims for a prototype fusion plant, targeting first operations around 2040. UK Fusion Energy Ltd will lead delivery, collaborating with industrial partners and building a fusion supply chain with an estimated global sector value of £7tn per year. Join UKIFE and the STEP programme to be involved in this ground breaking journey.

Benefits

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programme and trained Mental Health First Aiders.
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
• Wide range of career development opportunities.
• A vibrant culture committed to being fully inclusive.

The salary for this role is £32,903 + excellent benefits including outstanding pension. This position is to be based at West Burton, Nottinghamshire and onsite working is expected for 3 days each week.

Responsibilities

• Providing high-quality administrative and secretarial support to the STEP Programme Manager and Senior Leadership Team, aligned with the business calendar.
• Managing programme information and correspondence with discretion and confidentiality.
• Coordinating induction and orientation for new starters, ensuring a seamless onboarding experience.
• Working closely with the Internal Communications team to organise programme events and briefings.
• Collaborating with colleagues to maintain and update the STEP HIVE SharePoint with useful resources.
• Acting as an Inclusion Ambassador and Culture Champion, representing the wider STEP community.

Key Accountabilities

• Diary & Meeting Management: Organise diaries, arrange travel, training, meetings, and site visits. Coordinate internal and external meetings, including visitor management and site access.
• Internal Communications: Prepare agendas, take minutes, and monitor meeting outcomes. Ensure clarity and accuracy in all written and verbal communications.
• Induction & Site Access: Deliver inductions for new starters and visitors, liaising with departments to secure IT access, passes, and accommodation.
• Data & Record Management: Maintain accurate records and data systems, following organizational policies on IT security and document control.
• Purchasing & Travel: Manage requisitions and purchases in line with financial delegations. Organise UK and international travel and conference registrations.
• Recruitment Administration: Support recruitment campaigns, schedule interviews, and liaise with hiring managers to ensure timely completion of processes.

What We’re Looking For

• Strong organisational and communication skills, with the ability to manage multiple priorities.
• A proactive approach and attention to detail.
• Experience in administration within a complex organisation is desirable.
• Ability to work collaboratively and champion inclusion and culture within the team.

Essential

• GCSE grade C and above, or equivalent in English Language and Mathematics.
• Demonstrable administrative experience.
• Excellent interpersonal and communication skills.
• Discreet and professional approach.
• Proven ability to cope with multiple tasks and prioritise appropriately.
• Excellent IT literacy and competency with Microsoft Office software.

Professional Development and Collaboration

Active engagement with APM and other relevant external bodies as part of continuous development. Support the wider STEP PPM community via active contributions at STEP meetings and events, contributions at Community of Practice or conferences etc.

Equal Opportunity

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and individuals with disabilities. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Security Clearance

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.

Behaviour Principles

• We champion safety
• We all matter
• We act as one
• We embrace change
• We are pioneering
• We deliver