Executive Business Partner

Executive Business Partner

Department: Finance & Operations

Employment Type: Full Time

Location: Any hub

Compensation: £45,000 - £50,000 / year

Description

To provide high-quality executive, operational and administrative support to the Chief Finance & Operations Officer, Chief Engagement Officer and Chief Customer Officer, enabling effective coordination, decision‑making, stakeholder engagement and delivery across finance, operations, engagement and customer‑facing activity. The role will act as a trusted business partner to the three Executive leaders, ensuring priorities are organised, actions are followed through, meetings are well prepared, information flows effectively and cross‑functional activity is coordinated professionally and discreetly.

Key Responsibilities

• Provide proactive diary, meeting, inbox and workflow support to the Chief Finance & Operations Officer, Chief Engagement Officer and Chief Customer Officer, helping them manage priorities, deadlines and commitments effectively.
• Coordinate Executive meetings, leadership discussions, customer or stakeholder engagements and internal working groups, including agenda planning, preparation of papers, accurate note‑taking and follow‑up of actions.
• Act as a professional first point of contact for internal and external stakeholders, ensuring enquiries, requests and issues are handled promptly, appropriately and with discretion.
• Prepare, edit and format reports, presentations, briefings, correspondence and decision papers for Executive, Board, funder, customer and stakeholder audiences.
• Track actions, decisions, risks, commitments and follow‑up activity across finance, operations, engagement and customer workstreams, escalating matters where required.
• Support planning and coordination across key organisational priorities, including commercial activity, stakeholder engagement, business planning, governance, reporting cycles and organisational change.
• Arrange travel, accommodation, meetings, events and logistics for the Executive leaders, ensuring arrangements are efficient, cost‑effective and aligned with organisational policy.
• Process expenses, purchase orders and routine administration accurately, ensuring compliance with internal finance, procurement and approval processes.
• Maintain confidential records, contact lists, meeting packs, trackers and shared documentation in a clear, organised and accessible way.
• Build effective working relationships across teams, helping to improve coordination, communication and follow‑through between Executive leaders and colleagues.
• Anticipate upcoming requirements, identify potential pressure points and take practical action to keep deadlines, meetings and deliverables on track.
• Handle sensitive, confidential and commercially important information with sound judgement, professionalism and integrity.

Skills, Knowledge and Expertise

Experienced executive assistant, business support or business partner professional with a strong track record of supporting senior leaders in a complex, fast‑paced or stakeholder‑rich environment. Highly organised, proactive and discreet, with excellent written and verbal communication skills, strong attention to detail and the ability to manage competing priorities across multiple Executive leaders. Confident preparing high‑quality documents, coordinating meetings, tracking actions and engaging professionally with internal and external stakeholders. Comfortable working across finance, operations, engagement and customer‑facing activity, with strong Microsoft Office skills and the judgement to anticipate needs, solve problems and maintain confidentiality.

Additional Information

This is office‑based role with the expectation that the post holder will be in the office at least four days a week. Some travel is expected between UKATC locations, offices and facilities. On occasion, out of hours work may be required to meet the needs of the post.

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