At a Glance
- Tasks: Manage project documentation and ensure compliance with quality assurance and ISO standards.
- Company: Join a forward-thinking construction firm dedicated to inclusivity and innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on high standards and excellence.
- Why this job: Be a key player in ensuring project success through effective document management.
- Qualifications: Experience with electronic document management systems and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities include being responsible for the flow of project documentation and administration of the document management system. Manage and control documentation reliability for security, revision control, availability, accuracy, and auditability to ensure compliance with the organisation's management processes, quality assurance, and ISO requirements. Provide administrative support to the Design department in the planning, coordination, and design functions as required on projects from tender to completion.
Document Control Duties:
- Quality assurance of project documentation and ensure all information is compliant with company naming conventions and document control protocols.
- Maintain project documentation and ensure accurate information is distributed throughout the organisation, 3rd party designers, and various consultants via the document management system.
- Work closely with Design Managers and Coordinators to facilitate full transparency and accountability, maintaining a Golden Thread of information through the document management system.
- Liaise with all parties including clients, design teams, and subcontractors effectively to resolve any document and management system related issues.
- Produce and compile project specific audit reports for the teams on a weekly and monthly basis.
- Organise and undertake regular job-specific training and refresher sessions for all new and existing employees, design teams, clients, and subcontractors.
- Monitor and effectively manage the flow of information through the document management system workflows.
- Ensure full auditability of approval process for subcontractor/supplier documentation.
- Ensure all documents are uploaded to the system correctly and adhered to, providing guidance when needed.
- Ensure revision and status control of documentation.
- Manage and maintain project directories within the document management system.
- Coordination of information for tender packages, O&M manuals, H&S files, and Project Handover, both electronic and hard copy files where required.
- Requesting and controlling printing of documentation internally and via an external supplier.
Essential Criteria:
- Strong Document Controller background and experience with electronic document management systems for construction projects.
- Detail oriented and able to work with a high volume and variety of documents.
- Highly organised and process orientated.
- Customer focused with strong written and verbal skills.
- Able to work independently and in a team environment.
- Flexible and have good time management skills.
- Prioritise workload, work under pressure and within specified deadlines.
- Self-motivated, enthusiastic, and reliable.
- A focus on high standards and excellence.
- Experience with subcontractor approval processes.
- Thorough with a pro-active style.
- Ability to prioritise as appropriate, motivate and communicate in order to influence others to ensure that the required objectives are met.
- Knowledge of methodology and sequencing process in delivering a construction project including design and pre-construction activities.
- Key skills in IT (i.e. Outlook, Word, Excel, and PowerPoint).
Desirable Criteria:
- Previous experience in a Technical Administration and/or Design Coordinator role.
- Experience and understanding of maintaining design schedules.
- Tenacious and driven.
- Experience with design requirements for procurement and construction purposes.
- Practical knowledge of construction work types, methods, and design solutions.
- Experience of Building Safety Act relevant works.
- Experience of retrofit works.
- Project and process management.
- Problem solving and decision making.
- Up to date relevant construction industry knowledge including legislation and procedures.
Equal Opportunities Statement:
At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know — we want this to be the best possible experience for you.
Document Controller in Dartford employer: UI Social Infrastructure Limited
At United Infrastructure, we pride ourselves on being an exceptional employer, offering a collaborative and inclusive work culture that fosters professional growth and development. Our Document Controllers play a vital role in ensuring project success, supported by comprehensive training and a commitment to quality assurance, all while working in a dynamic environment that values innovation and teamwork. Located in a thriving area, we provide our employees with unique opportunities to engage with diverse projects and clients, making every day rewarding and impactful.
Contact Details:
UI Social Infrastructure Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Dartford
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like UI Social Infrastructure Limited, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at UI Social Infrastructure Limited.
We think you need these skills to ace Document Controller in Dartford
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at UI Social Infrastructure Limited
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
