Business Administration Manager in Southampton

We are delighted to offer an exciting opportunity to join our team at UHS Estates Ltd (UEL). Please refer to the detailed job description below for more information about the role.

Main duties of the job

We are seeking a highly organised and proactive Business Administration Manager to provide executive support to senior leadership while leading finance and administrative teams.

This is an exciting opportunity for a confident leader who excels in a fast-paced environment and is passionate about improving processes and helping to keep a busy and complex service running efficiently.

Please refer to the detailed job description and person specification for more information about the role.

Working for our organisation

UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS).

The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance, soft facilities management and the management of equipment, consumables and materials, in support of one of the largest acute teaching Trusts in England.

Employee Benefits

• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Southampton offers an excellent quality of life, located on the south coast with an international airport and direct train links to London.

The area boasts the stunning New Forest National Park, beautiful beaches along the Jurassic Coast, and living costs around 20% lower than London.

With 14 Ofsted-rated “Outstanding” schools, it’s a great place to live and work.

Detailed job description and main responsibilities

Reporting to the Business Manager, the Business Administration Manager will play a pivotal role in supporting the Estates, Facilities and Capital Development (EFCD) Director and Senior Management Team.

The post holder will lead on recruitment and workforce management and act as Secretary to the UEL Operational Board, ensuring effective governance and coordination at a senior level.

We offer a supportive working environment where your contribution is valued, and your development is encouraged.

• Access to training and leadership development.
• Once established, there is an opportunity to support hybrid working in line with departmental requirements.
• A role with genuine exposure to senior leadership and strategic projects.
• The opportunity to shape services, improve processes, and contribute to projects across the department.

We are looking for a motivated and experienced individual who can bring strong leadership and organisational expertise to the role.

Essential skills and experience

• Proven experience in administration management or operational leadership roles.
• Strong organisational skills, with the ability to manage multiple priorities.
• Excellent communication, including working with senior leaders and external stakeholders.
• Financial awareness, including budget monitoring and reporting.
• Advanced IT skills, including use of Microsoft Office/Share Point.

Key qualities and behaviours

• Highly organised with strong attention to detail.
• Proactive and able to work autonomously using initiative.
• Resilient and adaptable in a complex, fast-paced environment.
• Collaborative, with a focus on building positive working relationships.

Person specification

Qualifications, knowledge and experience

• Degree or equivalent level of relevant experience.
• Experience of communicating with all levels of professional staff and the public.
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
• Meeting management and formal minute taking
• Experience of producing management information reports.
• Experience of project implementation and monitoring ongoing projects.
• Experience of understanding or managing finance systems e. g. budget monitoring.
• Experience of implementing administrative policies and procedures.
• Excellent negotiation skills e. g. contracts, programme level agreements, prioritisation of workload.
• Committed to quality.
• Experience of monitoring performance indicators.
• Working in an NHS environment.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

We will not accept any applications or queries via agencies, under any circumstances.

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