Materials Coordinator (Cross-Site)

Main area Estates, Facilities & Capital Development Grade Band 5 Contract Permanent Hours

• Full time
• Part time

37.5 hours per week Job ref 188-UEL011126

Employer UHS Estates Ltd ( UEL ) Employer type NHS Site Unit 3, St George's Industrial Estate Town Eastleigh Salary £32,073 - £39,043 Per Annum, Pro Rata Closing 16/11/2026 23:59 Interview date 24/11/2026

Materials Coordinator (Cross-Site)

Band 5

Job overview

We are delighted to offer an exciting opportunity to join our team at UHS Estates Ltd (UEL). Please refer to the detailed job description below for more information about the role.

Job Title: Materials Coordinator (Cross-Site)

Contract: Permanent, 37.5 hours per week

Main duties of the job

We are looking for an experienced and motivated Materials Coordinator (Cross Site) to lead Materials Management and Warehouse teams across multiple locations. Reporting to the Deputy Materials & Logistics Manager and Materials & Logistics Manager, you will be responsible for ensuring the effective management of inventory, stock replenishment, warehouse operations, and service delivery.

You will lead and develop teams, oversee stock audits and formal stock takes, build strong relationships with stakeholders and suppliers, and support continuous improvement initiatives that enhance efficiency, control costs, and ensure products are available where and when they are needed.

The successful candidate will have significant experience in materials management, supply chain or inventory control, strong leadership and organisational skills, and a commitment to delivering excellent customer service within a fast-paced environment. In return, we offer opportunities for development, involvement in service improvement projects, a supportive team culture, and the chance to make a meaningful contribution to healthcare services.

While this is a cross-site position, the role is primarily based at the UEL Warehouse in Eastleigh. The successful candidate will have the opportunity to work with teams across several locations, with travel supported through existing transport arrangements and van runs, reducing the need for independent travel between sites.

Working for our organisation

UHS Estates Limited (UEL) is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust (UHS). The company is responsible for the design and construction of new buildings, and the ongoing provision of services, including estates maintenance, soft facilities management and the management of equipment, consumables and materials, in support of one of the largest acute teaching Trusts in England.

Employee Benefits:

• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Southampton offers an excellent quality of life, located on the south coast with an international airport and direct train links to London. The area boasts the stunning New Forest National Park, beautiful beaches along the Jurassic Coast, and living costs around 20% lower than London. With 14 Ofsted-rated “Outstanding” schools, it’s a great place to live and work.

Detailed job description and main responsibilities

As Materials Coordinator (Cross Site), you will lead and coordinate materials management and warehouse activities across multiple locations, ensuring effective inventory control, stock replenishment, and operational performance.

You will supervise and develop teams, organise stock reviews and stock takes, analyse inventory data, support service improvement projects, and act as a key point of contact for stakeholders and suppliers.

The ideal candidate will demonstrate experience in materials management, supply chain, warehouse, or inventory environments, along with previous team leadership or supervisory experience. Strong organisational, communication, problem-solving, and analytical skills are essential, together with confidence using Microsoft Office and inventory management systems such as Oracle.

The role requires the ability to prioritise workloads, build effective working relationships, and support service delivery across multiple sites.

The role is primarily based at the UEL Warehouse in Eastleigh, with travel to other sites using established transport arrangements where required.

Person specification

Qualifications

• Degree level education or equivalent experience
• Good general standard of education including Mathematics and English language
• Evidence of continuous professional development

Experience

• Microsoft Office applications and purchasing/inventory software
• Experience of supervising a team
• Experience linked to a customer-focused environment
• Ability to coordinate, influence and lead people
• Ability to manage and prioritise workloads and activities
• Track record of delivering against targets
• Knowledge and understanding of purchasing systems such as Oracle
• Experience of working within the public sector
• Significant experience in Materials Management, Supply Chain and Strategic Sourcing
• Experience of implementing new and innovative methods to achieve improvements
• Experience of developing strong supplier and customer partnerships

Skills / Knowledge

• People management principles and practices
• Time management and prioritisation techniques
• Significant influencing and persuasion skills
• Good knowledge of systems and quality control
• Delegation and empowerment skills
• Continuous improvement and forward-thinking mindset

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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