Team Administrator

Site: Furness General Hospital / Fairfield Lane Town Barrow in Furness

Salary: £25,760 - £27,476 pro rata

Closing Date: 12/08

University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce and therefore welcomes and encourages applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job Overview: To be responsible for providing a comprehensive administrative support service to a Community Service Team within the Integrated Community Services Care Group. Specifically, this role is working with the Integrated Community Stroke Team (ICST) and Speech and Language Therapy Team based in Furness. The teams are made up of Speech and Language Therapists, Occupational Therapists, Physiotherapists, Assistant Practitioners and more. You will be supervised by the Team Lead from Furness ICST and you will have support from the Team Administrator based at RLI.

This role involves:

• Telephone contact with staff and patients
• Utilising a variety of IT packages
• Note/file preparation
• Inputting patient data
• Attending meetings and taking minutes
• Preparing spreadsheets and audit information under guidance of the team lead/s
• Archiving patient notes
• Referrals management
• Photocopying, ordering, scanning
• Designing and preparing templates and information leaflets as needed

Main Duties of the Job: The main duties of the job are varied. Please see the Job Description and Person Specification for a more detailed breakdown.

Working for Our Organisation: We operate from three main hospitals - Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay. Our Community Service for adults is provided in people's homes, community centres, clinics, GP Practices, and community hospitals. Our aim is to work with people to help them remain independent, improve their health and manage their conditions through high quality care, advice and support.

Person Specification:

• 3 GCSE grade C or above to include English Language or equivalent experience
• NVQ level 3 in administration or equivalent qualification or relevant proven experience
• Ability and experience of using Microsoft Office and Microsoft 365
• Experience of computer-based information systems in an office environment
• Experience of minute taking
• Ability to analyse and interpret data
• Willingness to undertake personal learning and development

Please note that shortlisted applicants will be contacted by email. The Trust promotes flexible working opportunities wherever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive. The trust operates a No Smoking Policy. Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview. We reserve the right to close a job advert early where sufficient applications have been received. The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.

If the post is subject to Disclosure & Barring Service checking, a charge of £49.50 for Enhanced and £21.50 for Standard clearance and an additional £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts. Anyone newly appointed to the trust under the Agenda For Change contract will be subject to the completion of a satisfactory 6 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role including: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more.

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Contact: Megan Fowler, Team Lead