Project Administrator - Apprentice in Lancaster

Main area Finance Grade NHS AfC: Band 3 Contract 18 months (18 months apprenticeship) Hours Full time - 37.5 hours per week (18 month training role paid under Annex 21) Job ref 331-8242169-UHMB-A

Site Royal Lancaster Infirmary Town Lancaster Salary £25,760 - £27,476 per annum (Paid under Annex 21) Salary period Yearly Closing 19/11/2026 23:59

''Creating a great place to be cared for and a great place to work''

University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job overview

The post holder will work within the finance team to help ensure the smooth running and development of projects relating to the finance directorate across the trust and One LSC whilst learning on the job alongside studying for a nationally recognised qualification. The post holder will:

• Assist and support the finance team with administration, data input, contacting and supporting stakeholders.
• Provide contact points for all stakeholders and potential stakeholders of the finance department as well as colleagues within the trust and One LSC
• Ensure all aspects of administration are accurate and kept up to date, strictly in line with department procedure
• Must attend any training associated with the apprenticeship programme and complete units within deadlines as applicable and
• To be committed in completing the training and completing the 18 month programm.

Please note that this will be paid in accordance with Annex 21.

Main duties of the job

• The post holder needs to organise and manage the administrative activities of the senior leadership team including managing diaries, inviting attendees, organising the room, equipment such as flip charts, paper etc, organising lunch etc.
• Capture requirements and tasks arising from meetings and administrative activities of the senior leadership team
• Producing minutes and meetings notes. Assist the team by producing reports. The post holder will be expected to reproduce paper output using a variety of Microsoft tools
• Be a source of technical and administrative support to the team or staff who have questions about team projects and activities.
• Create and maintain communications with stakeholders
• Provide administrative and creative support to the finance team for the development and delivery of the department’s activities.
• Assist and work closely with senior leaders in the team
• Operate to agreed quality standards as set out by line manager and undertake own work in a way that supports this.
• Carry out communications activities as required

Working for our organisation

We operate from three main hospitals–Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Our Community Service for adults are provided in people's homes, community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent, improve their health and manage their conditions through high quality care, advice and support.

Detailed job description and main responsibilities

For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.

Person specification

Qualifications

• At least 3 A Levels or BTech/T Level Business or equivalent experience
• European Computer Driving License or equivalent standard IT skills qualification.
• Microsoft Office Qualification

Experience

• Previous experience working in an administrative role in a large and complex organisation

Knowledge and Skills

• Ability to create and manage user friendly databases to support the projects and recording systems
• Good written and verbal communication skills
• Efficient and meticulous administrator
• Able to prioritise and work to targets
• Ability to handle large quantities of data in a structured fashion
• Previous experience handling large volumes of data
• Strong analytical skills for handling statistical information

Personal Attributes

• Excellent communication and interpersonal skills
• Problem Solving
• Ability to meet deadlines and work under pressure whilst remaining calm
• Ability to manage own workload and work independently
• Ability to prioritise and work on own initiative
• Able to support and encourage Learners
• Appreciates requirement for discretion and trust in working with confidential information

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

Internal only posts are only open to employees of UHMBT and this does not include employees of OneLSC working in our hospitals.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive.

The trust operates a No Smoking Policy.

Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.

We reserve the right to close a job advert early where sufficient applications have been received.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.

If the post is subject to Disclosure & Barring Service checking, there is a charge of £41.00 for Enhanced and £20.00 for Standard & Basic clearance and additional to this a £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts.

Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 4 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role including: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link https://www.uhmb.nhs.uk/uhmbt-pre-onboarding .

Employer certification / accreditation badges

Name Andrew Muir Job title Assistant Director of Finance Email address andrew.muir@mbht.nhs.uk Telephone number 01539 732288 Additional information

To be contacted via email. Telephone number provided is switchboard.

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