Data Coordinator and Speciality Secretary in Lancaster

An exciting opportunity has arisen to join our friendly team within the North Lancashire and South Cumbria Breast Screening Programme at Morecambe Bay Hospitals NHS Foundation Trust. We have a part-time (30 hours per week to be worked across 4 days Tue-Fri) permanent position available, based in the Breast Screening Unit at Royal Lancaster Infirmary.

We are looking to recruit a Data Coordinator & Speciality Secretary who will collate, input and record service data and provide a full secretarial service, including transcribing clinical information from digital dictation systems. The successful applicant will ensure data quality is maintained for accurate reporting of local and national key performance indicators and will be a focal point for all aspects related to service data and performance.

The successful applicant will need to have a flexible and positive approach to their work, have a good standard of education and previous secretarial and data experience through the use of multiple IT systems is essential. The successful applicant must be proficient in the use of Microsoft Office packages, have excellent attention to detail and the ability to work to deadlines with high standards of accuracy.

Main duties of the job:

• The post holder will work to ensure the quality of data held on electronic patient record systems is accurate and of a high quality.
• The post holder will work closely with the Very High Risk/Senior Data Coordinator to ensure that key performance and clinical information is collated and submitted on a regular basis and to required deadlines.
• The post holder will be required to input complex histology data and compile reports which relate to a service with a large range of service activities and large volumes of data held in a number of separate computer systems.
• These reports can portray an inaccurate picture of performance and achievement if there is incomplete or poor-quality data.
• The postholder will be expected to provide a robust and comprehensive secretarial and administration service to the Breast Screening Leadership team and breast screening Consultants, and to work with the Breast Screening team to ensure cancer targets are maintained.

Detailed job description and main responsibilities:

• Transcribe dictations and produce and send out clinical letters and results to GP's and Patients.
• Produce reports.
• Create and send tertiary referrals.
• Update and maintain patient records.
• Enter surgical and histology data into the national breast screening database.
• Monitor increased risk surveillance lists and arrange annual screening.
• Deal with telephone and written enquiries/complaints.
• Attend meetings.

Person specification:

• Minimum of 4 GCSE’s or equivalent to include maths and English.
• NVQ level 3 qualification in administration, or equivalent relevant experience.
• Experience of working with data, information and audit.
• Previous secretarial experience.
• Previous NHS experience.
• Knowledge and use of medical terminology.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive.

The trust operates a No Smoking Policy.

Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.

We reserve the right to close a job advert early where sufficient applications have been received.

The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.

If the post is subject to Disclosure & Barring Service checking, the charge for Enhanced clearance is £49.50 and for Standard clearance is £21.50, with an additional £4.90 administration fee. This currently only applies to roles Band 6 and above and Medical & Dental posts.

Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 6‑month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role, including: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid, and information on a number of our services such as Infection Prevention, Anti‑fraud, Inclusion and Diversity, Care Certificates and much more.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.